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Production Admin Assistant Jobs in Rhode Island (NOW HIRING)

The Salvation Army

Assistant Manager

North Kingstown, RI · On-site

$17/hr

Ensure that all production is taken from the back room and properly displayed on the sales floor ... Report safety hazards, property damage and personal injuries to Administrator, Store Supervisor, or ...

The Salvation Army

Assistant Store Manager

Warwick, RI · On-site

Ensure that all production is taken from the back room and properly displayed on the sales floor ... Report safety hazards, property damage and personal injuries to Administrator, Store Supervisor, or ...

Serco USA

Project Administrator

Middletown, RI · On-site

... products and services to our customers. In this role, you will ... Track and manage multiple project deadlines to ensure timely completion of tasks * Assist with ...

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Production Admin Assistant information

What are the key skills and qualifications needed to thrive as a production admin assistant?

To thrive as a Production Admin Assistant, you need strong organizational skills, attention to detail, and a background in office administration or production environments, often supported by a relevant diploma or certificate. Proficiency in Microsoft Office Suite, scheduling software, and familiarity with document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate teams and manage multiple tasks efficiently. These skills ensure smooth production operations, timely delivery of materials, and effective communication across departments.

How does a production admin assistant typically interact with other departments within a production company?

As a Production Admin Assistant, you'll serve as a key communication hub between various departments such as production, finance, and human resources. Your responsibilities often include scheduling meetings, distributing call sheets, and ensuring documentation flows smoothly between teams. Collaboration is essential, as you'll regularly coordinate with crew members, vendors, and department heads to keep projects running efficiently. This cross-departmental interaction not only supports the production process but also provides valuable insight into different career paths within the industry.

What is the difference between Production Admin Assistant vs Production Coordinator?

AspectProduction Admin AssistantProduction Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often a bachelor's degree in related fields
Work EnvironmentOffice setting, supporting production teamsOn-site and office, coordinating daily production activities
Employer & Industry UsageFilm, TV, theater, manufacturingFilm, TV, advertising, live events
Common Search & ComparisonAdministrative support in productionOverseeing production schedules and logistics

The Production Admin Assistant primarily handles administrative tasks, such as scheduling, filing, and supporting production staff. In contrast, the Production Coordinator manages production schedules, logistics, and communication between departments. While both roles support production processes, the Production Coordinator has a broader scope of responsibilities related to coordinating daily operations.

Can I be a production admin assistant with no experience?

Production admin assistant roles often do not require prior experience, as they focus on organizational skills, communication, and familiarity with office tools like spreadsheets and scheduling software. Entry-level candidates can often qualify if they demonstrate a willingness to learn and strong attention to detail during the application process.

What does a production admin assistant do?

A production admin assistant supports the production team by handling administrative tasks such as scheduling, coordinating meetings, managing documentation, and tracking production progress. They often use tools like spreadsheets and production software to ensure smooth operations and may assist with communication between departments. Strong organizational skills and attention to detail are essential for this role.

What cities in Rhode Island are hiring for Production Admin Assistant jobs?

Cities in Rhode Island with the most Production Admin Assistant job openings:

Production Admin Assistant jobs near you
Infographic showing various Production Admin Assistant job openings in Rhode Island as of August 2026, with employment types broken down into 85% Full Time, 9% Part Time, 3% Contract, and 3% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Administrative Assistant

Energy Management and Control Services, Inc.

Cranston, RI

$17.50 - $23.75/hr

Full-time

Posted 14 days ago

Job description

About Us

We are a full-service building automation system and HVAC controls service contractor. We provide controls system design, programming, installation, repair, service, and maintenance in a variety of markets, including higher education, schools, general office, federal facilities, and laboratories.

Job Summary

The primary function of the Administrative Assistant is to support the day-to-day operation of the company.  This position reports to the Engineering and Installation Manager but also collaborates and takes direction from the Office Manager and the Service Admin Assistant.

Essential Duties & Responsibilities
  • Project Administration - Construction Support:
    • Setup project folders.  Periodically review for completeness.
    • Compile progress billing information and documents as directed by the office manager.
    • Enter purchase orders in the accounting system, verify for accuracy and correct GL account, under the direction of the Service Admin Assistant.
    • Under the direction of the Service Admin Assistant, compare invoices with purchase orders and enter in the accounting system.  Verify correct job information and GL account.
  • General Office Duties and Support
    • Order office supplies or anything needed for a smooth-running office.  Run errands to pickup supplies or postage as needed or requested by the Office Manager or other management.
    • Assist with ordering any materials for employees, technicians and customers.
    • Greet visitors and delivery personnel professionally and assist them as needed.
    • Maintain common areas in a clean and neat manner.
    • This role is the primary person responsible for answering the phone, assisting callers and directing callers to the appropriate staff member.
    • Plan and support office meetings or training classes as it relates to food, beverage, supplies and furniture.  Coordinate with caterers and food delivery workers.
    • Keep the office well stocked with lunchroom supplies and general office supplies.
    • General filing and organizational tasks as directed.
  • Service Department
    • Support the Service Department with general tasks that may include managing and updating the Outlook Calendar for 10-12 technicians, creating service work orders and preparing service billing documents.
  • Inventory
    • Support the office inventory process.  Work with the team to assist during quarterly inventories to document counts and prepare a report in Excel.
  • Assist the Office Manager with any office projects needed to provide a smooth-running environment.
  • Participate in work process improvement as it relates to your position.
  • Backfill and support all other administrative positions.  Participate in and plan for cross training to provide backup for all positions and tasks.
  • General:
      • Adhere to all Federal, State, OSHA, Customer and Company safety standards and requirements.
      • Provide a quality product - develop the practice of checking and re-checking work to ensure error free.
      • Treat everyone with respect and adhere to all company policies and procedures.
      • Always act as part of the EMC Services team.
      • Act promptly on issues and problems and communicate clearly to supervisor and team members on progress and project status.  Respond to internal and external customer service issues promptly and accurately in a professional manner.
      • Be dependable and reliable with schedules and deadlines.
      • Take initiative to learn and continue personal education.
    Qualifications
    • 5 + years experience working in in an office environment.
    • Experience with HVAC, electrical, service, construction or a technical company is a plus.
    • Strong computer literacy, proficiency with the Microsoft programs suite (Excel, Word, Access)
    • Ability to work in a fast-paced environment and manage multiple tasks at once
    • Ability to communicate with all levels of staff and customers both oral and written
    • Strong leadership ability
    Work Environment

    Conditions include working in office. Must be able to safely access all areas of property.  Must be able to effectively use any required PPE equipment. Potential Jobsite Visits.

    Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy

    Please review our Affirmative Action Policy.

    Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.Employment Type: FULL_TIME

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