Procurement System Administrator Jobs in Rio Rancho, NM

Purchasing Supervisor

ASRC Federal is seeking an experienced Purchasing Supervisor to lead procurement team for the Kirtland Engineering Operations Services (KEOS) program under U.S. Air Force prime contract. This position supports procurement operations at Kirtland AFB, Albuquerque, New Mexico.

Work location: Kirtland AFB, Albuquerque, New Mexico.

Standard work hours: Standard operating hours for this role will be 6:45 am MST – 3:45 pm MST (including lunch break)

The Purchasing Supervisor leads and manages a team of buyers executing a wide range of Federal procurement actions in support of KEOS mission requirements at Kirtland AFB. Working under the direction of the ASRC Federal Procurement organization, this role ensures compliant, timely, and cost-effective purchasing of materials, supplies, equipment, and services in accordance with the Federal Acquisition Regulation (FAR), DFARS, contract requirements, and internal ASRC Federal policies.

This is a supervisory position with direct oversight of the procurement team and responsibility for their daily activities. The purchasing supervisor will supervise assigned buyers, direct and prioritize the team’s daily workload, monitor performance and progress against program schedules, and is accountable for the quality, compliance, and timeliness of the team’s procurement actions. The role combines hands-on procurement execution with the leadership, development, and day-to-day direction of the buying staff.

• Review and analyze Purchase Requisitions (PRs) and USAF Local Purchase Requests (LPRs) for accuracy, authorization, specifications, delivery requirements, and compliance with contract and FAR requirements.
• Perform proactive sourcing to identify qualified suppliers, improve lead times, reduce costs, and enhance supply chain reliability, with particular attention to the long lead times, transportation constraints, and seasonal logistics of remote Alaska and Pacific sites.
• Develop and issue Requests for Quotation (RFQs) to qualified suppliers; evaluate supplier responses for price, delivery, technical compliance, and risk.
• Award and administer Purchase Orders (POs) for materials, equipment, supplies, and commercial services in accordance with FAR, DFARS, and ASRC Federal procurement procedures.
• Conduct price analysis and determine fair and reasonable pricing; prepare sole source justifications (FAR 6.302-1) where applicable; document all analysis and procurement decisions in accordance with Federal and corporate standards.
• Maintain fully compliant procurement files, ensuring documentation meets all Government and internal audit requirements.
• Track and manage the status of open POs; communicate updates to internal stakeholders and resolve issues related to delivery, quality, or supplier performance.
• Coordinate with suppliers to follow up on overdue deliveries, resolve discrepancies, and support continuous improvement in supplier performance.
• Collaborate with Accounts Payable and Project Control Analysts to reconcile invoices, resolve discrepancies, and process PO modifications for credits, returns, or scope changes.
• Utilize Deltek Costpoint and other procurement systems to process requisitions, issue POs, track shipments, and maintain procurement records.
• Maintain effective communication with internal customers to ensure procurement actions align with program schedules and technical requirements.
• Support reporting requirements for procurement status, open actions, and compliance metrics to ASRC Federal Procurement leadership.

• Directly supervise and manage the procurement team, overseeing daily activities, assigning and prioritizing work, and ensuring procurement actions are completed on schedule and in compliance with FAR/DFARS and ASRC Federal policy.
• Manage and balance workload across the buying team by monitoring daily queues and progress, reallocating assignments as priorities shift, and keeping critical site deliveries on schedule—especially during peak procurement periods.
• Mentor and develop buying staff by setting expectations and performance standards, providing continuous feedback, and offering input to procurement leadership.
• Review procurement files to verify compliance with FAR, DFARS, contract requirements, and ASRC Federal internal policies and procedures.
• Train and guide new buyers, serving as the team’s primary point of escalation for procurement questions, issues, and daytoday decision-making.

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• 4+ years of relevant procurement experience, including Federal procurement.
• 3–5 years of experience executing FAR-based purchases, including documentation, compliance, and audit-ready file management.
• Experience with USG commercial purchasing procedures and supplier sourcing.
• Ability to execute a multitude of procurement instruments (BOAs, POs, BPAs, etc.).
• Knowledge of supply sources and ability to identify and qualify vendors.
• Demonstrated supervisory or team-management experience, including directing daily workload and overseeing the performance of procurement or buying staff.

• Familiarity with governmentapproved purchasing systems and compliant procurement workflows.
• Knowledge of subcontracting standards, procedures, and administration.
• Experience using Deltek Costpoint for procurement, receiving, and purchase order administration.
• Strong timemanagement and prioritization skills, with the ability to manage multiple competing deadlines.
• Demonstrated ability to negotiate terms, including pricing, delivery schedules, and contractual requirements.
• Experience supervising or managing procurement staff in a federal contracting environment.
• Active, or reinstatementeligible, security clearance (preferred based on program requirements).