Process Assistant Jobs in Calgary, AB (NOW HIRING)

Who We Are

Litco LSO is a Legal Support Organization (LSO) that unites independent law firms by sharing services and business practices across a network of partners. As a first-of-its-kind LSO for North America, we provide the financial, IT, and HR infrastructure that lets our partner firms focus on what they do best: serving their clients.

By joining Litco LSO, you will be part of an incredible team of passionate, purpose-driven people who believe in excellence and focus on doing their best work every day. Our core values guide everything we do and are reflected in how we interact with our partner firms, their clients, our team members, and our community.

Who You Are

• Have 1-2 years of experience in accounts receivable, billing, collections, or a related accounting support role
• Hold a high school diploma (required); post-secondary education in Accounting, Finance, Trust accounting, or a related field is not required but considered an asset
• Demonstrate strong proficiency with MS Suite applications (Word, Excel, Outlook, Teams, and PowerPoint)
• Are fluent in English with strong written and verbal communication, excellent interpersonal skills, and sound judgement
• Can maintain strict confidentiality and safeguard sensitive information
• Work efficiently under pressure, adapting to changes and interruptions while meeting deadlines
• Learn new systems quickly and apply them effectively
• Have exceptional attention to detail and strong organizational skills, with a track record of responsiveness and meeting measurable outcomes
• Have effective prioritization and problem-solving skills
• Are open to learning and receptive to constructive feedback
• Are able to successfully pass a criminal and background record check

How You'll Make a Difference

Reporting to the Accounting Coach, the Accounting Assistant supports our Financial Services team with day-to-day billing and accounts receivable activities, helping ensure client files are billed accurately, invoices are processed in a timely manner, and payments are applied correctly. This role works closely with legal teams to support the billing cycle, maintain accurate financial records, and assist with administrative and accounting functions that contribute to the efficient operation of the claims process.

• Reconcile trust accounts daily
• Process incoming customer payments and deposits
• Review legal settlements or trust agreements to determine funds distribution
• Post vendor bills directly to specific client files
• Communicate with clients to obtain missing information required for file processing
• Calculate and process file billings, including billing legal files from settlement proceeds and ensuring appropriate allocation of fees, disbursements, and trust transactions
• Monitor outstanding trust balances and work with legal teams to resolve discrepancies or obtain required instructions
• Maintain accurate accounting records and documentation in accordance with firm policies and regulatory requirements
• Respond to inquiries from lawyers, legal assistants, clients, and external parties regarding settlements, payments, trust transactions, and statements of account
• Perform other duties as assigned

What We Offer

At Litco LSO, we know that a caring team is a team that is cared for. Just a few of the perks of joining our team include…

• High-performance culture – You can be a dreamer, and you're not the only one. Thrive in our A-player community of high-achieving visionaries with a passion for finding ways to make a positive impact.
• Learning and development opportunities – We will support and invest in your evolution and improvement because we believe that exceptional people crave the opportunity to grow.
• Freedom and responsibility – We have a culture of freedom and responsibility, which means hiring talented people and then getting out of their way. We believe in trust and transparency, flexibility, recognition, and appreciation.
• 100% company-funded benefits – The well-being of our team members always comes first. Dental, vision, employee assistance, health spending account, you name it, we cover it.
• In-house book club – We get paid to read! At Litco LSO, we believe in rewarding our team members for investing time in their personal and professional development.
• Flexibility – Yes, the rumours are true! We offer unlimited paid vacation and a hybrid model for working remotely and in-office.

We Are Growing Fast. Join Us.