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Procedure Scheduler Jobs in California (NOW HIRING)

Sutter Health

Procedure Scheduler, Imaging

Tracy, CA · On-site

$31.38 - $43.93/hr

Regulates and maintains patient appointment schedules for interventional radiology, diagnostic imaging and special procedures. : EDUCATION: * HS Diploma or General Education Diploma (GED) TYPICAL ...

Sutter Health

Procedure Scheduler, Imaging

Tracy, CA

$31.38 - $43.93/hr

Regulates and maintains patient appointment schedules for interventional radiology, diagnostic imaging and special procedures. : EDUCATION: * HS Diploma or General Education Diploma (GED) TYPICAL ...

CYNET SYSTEMS

Procedure Writer II

Chino, CA · On-site

$40 - $44/hr

The Procedure Writer II is responsible for writing, cataloging, publishing, and maintaining ... Schedule and facilitate working sessions with subject matter experts, reviewers, and advisors.

Bass Medical Group

SURGERY SCHEDULER

Walnut Creek, CA · On-site

$20.75 - $26.75/hr

Experience with electronic health records (EHR) and surgery or procedure scheduling is preferred. Position Details * Job Status: Full-Time Hourly Key Responsibilities * Coordinate and schedule ...

Bass Medical Group

SURGERY SCHEDULER

Walnut Creek, CA · On-site

$20.75 - $26.75/hr

Experience with electronic health records (EHR) and surgery or procedure scheduling is preferred. Position Details * Job Status: Full-Time Hourly Key Responsibilities * Coordinate and schedule ...

BASS MEDICAL GROUP

SURGERY SCHEDULER

Walnut Creek, CA · On-site

$21.25 - $27.50/hr

Experience with electronic health records (EHR) and surgery or procedure scheduling is preferred. Position Details * Job Status: Full-Time Hourly Key Responsibilities * Coordinate and schedule ...

Vascular Surgery

Surgery Scheduler

San Leandro, CA · On-site

$25/hr

Schedule vascular procedures, surgeries, office visits, and follow-up appointments * Coordinate the Angio Suite procedure calendar with physicians and clinical staff * Verify patient insurance ...

City of Hope

Surgery Scheduler - OC

Irvine, CA

$20.25 - $26/hr

Coordinates surgical procedure with OR staff and patient to ensure patients are properly scheduled. * Initiates and reviews the surgical procedure Scheduling Data Sheet. Ensures all documentation is ...

City of Hope

Surgery Scheduler - OC

Irvine, CA

$20 - $25.75/hr

Coordinates surgical procedure with OR staff and patient to ensure patients are properly scheduled. * Initiates and reviews the surgical procedure Scheduling Data Sheet. Ensures all documentation is ...

MemorialCare

Coordinator, Scheduling

Long Beach, CA · On-site

$22.89 - $33.18/hr

Qualifications Qualifications/Work Experience: * 2+ years experience as a surgery or diagnostic procedure scheduler in a hospital setting. * Advanced knowledge of medical terminology and experience ...

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All JobsProcedure Scheduler JobsProcedure Scheduler Jobs in California

Procedure Scheduler information

See California salary details

$13

$21

$29

How much do procedure scheduler jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for procedure scheduler in California is $21.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $23.03 per hour, depending on experience, location, and employer.

What is a procedure scheduler?

A Procedure Scheduler is a healthcare administrative professional responsible for coordinating and scheduling medical procedures for patients. They work closely with physicians, nurses, patients, and insurance companies to ensure all necessary paperwork, authorizations, and pre-procedure requirements are completed. Procedure Schedulers play a vital role in maintaining efficient workflow in hospitals, clinics, or surgical centers by managing calendars, confirming patient appointments, and providing relevant instructions to patients before their procedures. Their organizational skills help minimize delays and ensure a smooth patient experience.

What are the key skills and qualifications needed to thrive as a procedure scheduler?

To thrive as a Procedure Scheduler, you need strong organizational skills, attention to detail, and experience with healthcare scheduling, often supported by a high school diploma or equivalent. Familiarity with electronic medical records (EMR) systems, scheduling software, and insurance verification processes is typically required. Excellent communication, customer service, and problem-solving abilities help you coordinate efficiently between patients, providers, and medical staff. These skills ensure accurate scheduling, minimize errors, and support smooth clinical operations for optimal patient care.

What are some common challenges procedure schedulers face when coordinating with multiple departments, and how can they effectively manage these challenges?

Procedure Schedulers often work with various departments such as surgery, radiology, and insurance to coordinate patient procedures. A common challenge is navigating conflicting schedules and last-minute changes, which can impact patient care and workflow. Effective communication, attention to detail, and strong organizational skills are essential for managing these challenges. Building positive relationships with team members and using scheduling software efficiently can help ensure smooth coordination and minimize disruptions.

What is the difference between Procedure Scheduler vs Medical Office Coordinator?

AspectProcedure SchedulerMedical Office Coordinator
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications beneficial
Work EnvironmentHospitals, clinics, outpatient centersMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesScheduling medical procedures and appointmentsManaging office operations, patient communication, and scheduling
Industry UsageHealthcare, hospitals, outpatient servicesHealthcare, clinics, medical practices

The main difference is that Procedure Schedulers focus specifically on scheduling medical procedures, while Medical Office Coordinators handle broader administrative tasks within healthcare settings. Both roles require strong organizational skills and familiarity with medical environments, but Procedure Schedulers specialize in coordinating procedures and appointments.

What degree do you need to be a procedure scheduler?

Procedure schedulers typically do not require a specific degree but benefit from a high school diploma or equivalent. Relevant skills include organization, communication, and familiarity with scheduling software; some employers may prefer candidates with postsecondary training in healthcare administration or related fields.

What cities in California are hiring for Procedure Scheduler jobs?

Cities in California with the most Procedure Scheduler job openings:

Procedure Scheduler jobs near you
Infographic showing various Procedure Scheduler job openings in California as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 21% Part Time, 5% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,078 per year, or $21.2 per hour.

Procedure Scheduler

Pulmonary Medicine Associates

Sacramento, CA

$24 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Description

 Pulmonary Medicine Associates (PMA) has been treating patients in the greater Sacramento area for over 50 years and is a unique and exciting place to work. With specialties that include Critical Care, Infectious Disease, Palliative Care, Pulmonology, Pediatric Pulmonology, and Sleep Medicine, we are a busy practice with over 80 providers and 2 outpatient clinic locations.

PMA currently has a Procedure Scheduling position available at our Sacramento clinic. Because we value our employees, PMA offers a competitive salary and exceptional benefits including medical, dental, vision, life, LTD, PTO, and 401k with generous company match. Please visit our website at www.pmamed.com to learn more. PMA is an equal opportunity employer.


  • Schedule pulmonary procedures, diagnostic testing, and follow-up appointments according to physician orders and clinical protocols.
  • Obtain and track insurance authorizations and referrals for procedures, diagnostic testing, and specialty services.
  • Verify insurance benefits, eligibility, and authorization requirements.
  • Submit authorization requests to insurance companies and follow up to ensure timely approval.
  • Monitor authorization status and maintain accurate documentation in the electronic medical record (EMR).
  • Coordinate procedures with hospitals, ambulatory surgery centers, imaging facilities, pulmonary function laboratories, and other outside facilities as needed.
  • Communicate with patients regarding procedure dates, preparation instructions, required referrals, insurance requirements, and pre-procedure appointments.
  • Ensure required clinical documentation, orders, test results, and medical records are available prior to scheduled procedures.
  • Identify authorization or scheduling issues that may delay patient care and escalate them appropriately.
  • Reschedule procedures when necessary and communicate changes promptly to patients, providers, and facility staff.
  • Work closely with providers, nurses, medical assistants, referral coordinators, and front-office staff to facilitate efficient      patient care.
  • Maintain accurate scheduling and authorization records while protecting patient confidentiality.
  • Follow payer requirements, practice policies, and applicable healthcare regulations.
  • Perform other front office tasks as assigned.

Requirements

High school diploma or GED.

Minimum of two years related work experience in a medical environment preferred.

Knowledge of medical terminology.

Knowledge of medical billing procedures and HMO/PPO insurance programs.

Excellent phone etiquette and verbal communication skills.

Strong customer service skills and ability to establish and maintain effective working relationships with other employees, patients and the general public.

Strong detail orientation.

Ability to maintain confidentiality of sensitive information. 

Ability to work independently and juggle multiple priorities.

Ability to communicate clearly and effectively in person and on the telephone to establish and maintain cooperative relationships with patients, families, physicians, staff, and other customers.

Must be able to accurately type 45 WPM.

Valid California driver's license and automobile insurance.  Ability to drive to different clinics and run occasional errands.

 
 

Physical Requirements/Working Conditions: 

Must be able to work in a climate controlled, office environment. 

Sit for extended periods of time.  

Ability to read and write in order to process paperwork.  

Manual dexterity needed for keyboarding and other repetitive office tasks. 

Vision must be good or corrected to normal to perform normal job duties. 

Hearing must be good to have the ability to understand information to perform job duties.

Pulmonary Medicine Associates logo

About Pulmonary Medicine Associates

Sourced by ZipRecruiter

Pulmonary Medicine Associates is a premier pulmonary, critical care, and sleep medicine practice in Roseville and Sacramento, California. With a variety of medical specialists, the practice cares for patients of all ages: babies, children, teenagers, and adults. Pulmonary Medicine Associates offers a broad spectrum of specialized services in outpatient, inpatient, and telemedicine settings. The practice has longevity in the community, serving patients for more than 50 years. The outstanding providers are dedicated to achieving the finest quality of care in a comfortable, welcoming setting. In addition to sleep medicine, pulmonary care, and critical care services, Pulmonary Medicine Associates offers infectious disease treatments, wound care, transitional care, travel medicine, neurocritical care, palliative care, and much more. The practice also provides hyperbaric oxygen therapy and has a sleep lab for sleep studies. Patients struggling with sleep disorders, chronic obstructive pulmonary disease (COPD), lung diseases, infectious diseases, non-healing wounds, and severe injuries or illnesses can rely on Pulmonary Medicine Associates for superior care. The compassionate providers personalize each treatment to a patient’s needs and offer the latest advances in technologies and procedures. They enjoy helping patients sleep better, heal and recover faster, experience less pain, breathe easier, and have the best quality of life possible at every stage. The Pulmonary Medicine Associates experts welcome new and existing patients and look forward to serving them. Schedule an appointment at Pulmonary Medicine Associates by phone or request one online today.

Industry

Hospitals

Company size

51 - 200 Employees

Headquarters location

Roseville, CA, US

Year founded

1973

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