ZipRecruiter

Log In

1

Private Assistant Jobs in California (NOW HIRING)

Morgan Stanley

Associate Private Banker

San Rafael, CA · On-site

$85K - $135K/yr

Gain confidence of FAs and Private Bankers to fully develop the cash management and lending opportunities with their clients * Assist in developing and implementing marketing campaigns * Assist in ...

Morgan Stanley

Associate Private Banker

San Rafael, CA · On-site

$85K - $135K/yr

Gain confidence of FAs and Private Bankers to fully develop the cash management and lending opportunities with their clients * Assist in developing and implementing marketing campaigns * Assist in ...

Private Medical

Medical Assistant - Gynecology

Menlo Park, CA · On-site

$80K/yr

  • Medical

  • Retirement

  • PTO

Private Medical has spent the last 20 years creating a new category of concierge medicine - private medicine - by designing a system that honors the relationship between patients, physicians, and ...

Private Medical

Medical Assistant - Gynecology

Menlo Park, CA · On-site

$80K/yr

  • Medical

  • Retirement

  • PTO

Private Medical has spent the last 20 years creating a new category of concierge medicine - private medicine - by designing a system that honors the relationship between patients, physicians, and ...

Digistream Investigations

Private Investigator

Sacramento, CA · On-site

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

DigiStream Investigations, a fast-growing, national private investigation firm, seeks a talented ... Law / Paralegal / Legal Assistant * Security / Corporate Investigations * Investigative Journalism ...

ASM Global

Private Events Support Assistant

Burbank, CA · On-site

$26/hr

Private Events Support Assistant DEPARTMENT: Event Sales REPORTS TO: Event Sales Manager & Event Sales Director FLSA STATUS: Non-Exempt Base Pay Rate : $26/hour LEGENDS GLOBAL Legends Global is the ...

City National Bank

Private Wealth Analyst

Los Angeles, CA · On-site

$87K - $138K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Provide in-depth sales materials for Private Bankers by creating sophisticated portfolio and market analyses using a variety of investment and financial markets database tools. * Assist Private ...

Safe Harbor Home Care

Private Duty (Vista)

San Diego, CA · On-site

$20 - $23/hr

Private Duty (Vista) Hiring for North County and San Diego areas Immediately! Pay starting at $20 ... Essential Job Functions/Responsibilities • Assist with the activities of daily living and ...

next page

Showing results 1-20

All JobsPrivate JobsPrivate Assistant JobsPrivate Assistant Jobs in California

Private Assistant information

How do you become a private assistant?

To become a private assistant, candidates typically need strong organizational, communication, and time-management skills, often supported by experience in administrative roles. Relevant qualifications may include proficiency with office software and sometimes specialized tools, with some positions requiring a high school diploma or higher education. Gaining experience through internships or entry-level administrative jobs can also improve chances of securing a private assistant role.

What types of responsibilities can I expect as a private assistant in a typical week?

As a Private Assistant, your weekly responsibilities may include managing schedules, booking travel, handling personal errands, coordinating events, and responding to emails or phone calls on behalf of your employer. You might also be responsible for maintaining confidential files, overseeing household staff, or assisting with various administrative and personal projects. The scope of tasks can vary depending on your employer's needs, but flexibility and the ability to prioritize are always important. This role often involves working independently, with occasional collaboration with other staff or family members to ensure all aspects of your employer's professional and personal life run smoothly.

What is a private assistant?

A Private Assistant is a personal support professional who helps an individual, often a high-profile or busy person, with administrative, organizational, and personal tasks. Responsibilities may include managing schedules, booking travel, handling correspondence, and running errands. They ensure efficiency in their employer's personal and professional life. Depending on the role, they may also handle confidential matters and liaise with other staff or service providers.

What do private assistants do?

Private assistants provide administrative support to individuals, managing tasks such as scheduling appointments, handling correspondence, organizing travel, and performing errands. They often work closely with their employer and may need strong organizational skills, discretion, and proficiency with office tools like calendars and communication software.

What are the key skills and qualifications needed to thrive as a private assistant, and why are they important?

To excel as a Private Assistant, you need strong organizational skills, attention to detail, discretion, and prior experience in administrative or personal support roles. Familiarity with office software, calendar management tools, and sometimes travel or expense management platforms is commonly required. Outstanding communication, problem-solving abilities, and adaptability are key soft skills that set top performers apart. These skills are essential because the role demands managing complex tasks efficiently while maintaining confidentiality and supporting high-level individuals effectively.

What are popular job titles related to Private Assistant jobs in California?

For Private Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Private Assistant jobs in California look for?

The top searched job categories for Private Assistant jobs in California are:

What cities in California are hiring for Private Assistant jobs?

Cities in California with the most Private Assistant job openings:

Private Assistant jobs near you
Infographic showing various Private Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Private Client Legal Assistant

Prosum Inc.

Los Angeles, CA • On-site

$100K - $110K/yr

Other

Re-posted 10 days ago

Job description

Job Description
Private Client Legal Assistant (Trusts & Estates)Location
Los Angeles, CA (Hybrid - 3 days onsite, subject to change)
Salary
$100,000 - $110,000
Position Overview
The Private Client Assistant provides administrative and legal support to attorneys in the Trusts & Estates/Private Client group. This role combines legal administrative responsibilities with high-touch client interaction.
This position is ideal for a detail-oriented professional with prior Trusts & Estates experience who is comfortable supporting high-net-worth clients in a fast-paced environment.
Key ResponsibilitiesClient Support
  • Serve as a primary point of contact for high-net-worth and high-profile clients
  • Coordinate meetings, calls, and travel logistics
  • Handle confidential personal and financial information with discretion
Legal Administrative Support
  • Prepare, format, and proofread estate planning documents (wills, trusts, powers of attorney)
  • Draft and edit correspondence and standard legal documents
  • Maintain organized digital and physical filing systems
Calendar & Workflow Management
  • Manage attorney calendars, deadlines, and deliverables
  • Track estate planning timelines and key filings
  • Prioritize urgent client matters and workflow
Billing & Financial Coordination
  • Assist with time entry and billing processes
  • Track invoices and coordinate with accounting
  • Support documentation related to trusts and client accounts
Trust & Estate Support
  • Organize trust records, tax filings, and asset documentation
  • Coordinate with external advisors (CPAs, financial advisors, banks)
  • Maintain accurate records of client holdings and estate plans
General Administrative Support
  • Prepare materials for meetings and client presentations
  • Provide support to multiple attorneys or within a team structure
Required Qualifications
  • Minimum 5+ years of Trusts & Estates experience
  • Hands-on estate planning experience (required)
  • Notary Public certification or willingness to obtain
  • Strong organizational skills and attention to detail
  • Ability to manage confidential and sensitive information
  • Experience working with high-net-worth individuals
  • Proficiency in Microsoft Office and legal/billing software
Preferred Qualifications
  • Background as a Legal Assistant or Legal Secretary (Trusts & Estates preferred)
  • Experience in private client services or estate planning support
  • Familiarity with trust administration processes
Ideal Candidate Profile
  • Early-to-mid career professional (not entry-level)
  • Polished, professional, and client-focused
  • Proactive, detail-oriented, and team-oriented
  • Strong interpersonal and communication skills
  • Comfortable working in a hybrid, in-office environment

Please view our Privacy Policy.

Apply