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Practice Assistant Jobs in Pennsylvania (NOW HIRING)

Pet Emergency Treatment and Specialties Inc.

The Assistant Practice Manager is expected to make decisions based upon Corporate Policy, Patient Care, Client Service, Employee and Client Safety and the General Well-Being of the Hospital. The ...

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Practice Assistant information

See Pennsylvania salary details

$16

$23

$36

How much do practice assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for practice assistant in Pennsylvania is $23.82, according to ZipRecruiter salary data. Most workers in this role earn between $19.28 and $26.01 per hour, depending on experience, location, and employer.

What is a practice assistant?

A practice assistant works for a law firm processing legal documents and completing other administrative tasks, such as making travel arrangements or proofreading correspondence. Their job duties include providing support to attorneys at the law firm and their clients. Career qualifications include an associate’s degree and certification, although many employers prefer candidates with a bachelor's degree and experience working as a legal assistant. Some people in this job choose to use their experience in the legal field to become a paralegal and pursue a career as an attorney.

What are some common challenges practice assistants face in managing multiple priorities, and how can they effectively address them?

Practice Assistants often juggle a variety of tasks, such as scheduling appointments, managing client correspondence, and supporting attorneys or healthcare providers. Balancing these responsibilities can be challenging, especially during busy periods or when urgent matters arise. Effective prioritization, strong organizational skills, and clear communication with team members are key to staying on track. Many Practice Assistants also use digital tools and calendars to streamline workflows and ensure deadlines are met. Regular check-ins with supervisors can help clarify expectations and adjust priorities as needed.

What are the key skills and qualifications needed to thrive as a practice assistant, and why are they important?

To thrive as a Practice Assistant, you need strong organizational skills, attention to detail, and a basic understanding of administrative processes, often supported by a high school diploma or equivalent. Familiarity with practice management software, scheduling systems, and electronic health records (EHR) is typically required. Excellent communication, customer service, and multitasking abilities help Practice Assistants stand out in handling patient interactions and supporting medical staff. These skills ensure efficient practice operations, a positive patient experience, and effective collaboration within the healthcare team.

What is the difference between Practice Assistant vs Medical Secretary?

AspectPractice AssistantMedical Secretary
Required CredentialsHigh school diploma; certification often preferredHigh school diploma; certification may be advantageous
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, clinics
Employer & Industry UsageCommon in outpatient practices and clinicsWidely used in hospitals and private practices
Search & Comparison IntentOften compared for administrative and clinical support rolesCompared for administrative support in healthcare settings

Practice Assistants and Medical Secretaries both support healthcare operations but differ mainly in their roles. Practice Assistants often perform both clinical and administrative tasks, while Medical Secretaries primarily handle administrative duties. Understanding these differences helps job seekers find the right fit for their skills and career goals.

More about Practice Assistant jobs
What are the most commonly searched types of Practice jobs in Pennsylvania? The most popular types of Practice jobs in Pennsylvania are:
What cities in Pennsylvania are hiring for Practice Assistant jobs? Cities in Pennsylvania with the most Practice Assistant job openings:
Practice Assistant jobs near you
Infographic showing various Practice Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 22% Part Time, 2% Contract, and 1% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $49,542 per year, or $23.8 per hour.

Legal Practice Assistant

Cozen O'Connor

Pittsburgh, PA • On-site

Full-time

Re-posted 16 days ago

Job description


Cozen O'Connor has an excellent opportunity for an experienced Legal Practice Assistant to join our Pittsburgh office. This position supports several attorneys as primary assignments and also provides backup assistance to others as assigned.
The ideal candidate is an enthusiastic self-starter who thinks strategically and can act independently. The position requires excellent communication, organizational, and computer skills and the ability to interact with clients and people at all levels of the firm.
Responsibilities
  • Optimize attorney time by effectively managing calendars, appointments, calls, and correspondence.
  • Properly docket deadlines.
  • Schedule virtual and in-person depositions, meetings, and other attorney activities promptly and accurately. Confirm appointments and handle cancellations as directed.
  • Assist in drafting documents and correspondence, including initial pleading and discovery documents.
  • Prepare and file pleadings, briefs, and other court and administrative submissions, including with the EEOC and NLRB.
  • Type, redline, format, proofread, and edit various documents, charts, and tables, including correspondence, pleadings, memoranda, agreements, motions, and other legal documents.
  • Assemble exhibits, witness lists, and other essential materials for depositions, collective bargaining, motions and pleadings, and court and administrative proceedings.
  • Timely and accurately file documents electronically and in physical form in state and federal forums, including federal courts, state courts, EEOC, NLRB, and other administrative bodies; and adhere to all applicable procedural, forum, or judge-specific requirements.
  • Routinely review and follow up on client deadlines and calendar appointments.
  • Organize, prepare, and maintain client and office files in both electronic and paper filing systems.
  • Assist with the billing process, including reviewing time and cost entries, making necessary corrections, and uploading client budgets.
  • Process attorney time entries, summaries, expense reports, and check requests.
  • Assist with travel arrangements.
  • Take all steps necessary to establish new matters, including assisting with conflict procedures, preparing and submitting forms, and assisting with/maintaining engagement agreements.
  • Maintain attorney contact lists through Outlook/InterAction.
  • Be flexible with assignments, providing support and service not only to primary attorneys but to any attorney within the department or office as needed.

Qualifications
  • At least 7 years of experience as a litigation practice assistant with a well-established firm.
  • Knowledge of Federal Rules of Civil Procedure and Pennsylvania Rules of Civil Procedure.
  • Strong organizational and communication skills, both verbal and written, with the ability to interact professionally with clients, attorneys, and staff.
  • Highly detail-oriented with the ability to multi-task effectively.
  • Strong document processing and project management skills; ability to transcribe.
  • Proficiency in advanced levels of Microsoft Office 365, Outlook, Excel, Word, iManage Work, Adobe, and the use of Styles, Redlining, and DocuSign.
  • Ability to properly maintain client privacy and document security.
  • Ability to operate the firm's software applications at an advanced level within a reasonable period, with excellent reading comprehension and proofreading skills.
  • Experience working collaboratively in a team environment, demonstrating individual commitment to group tasks for efficient and quick completion.
  • Accurate typing speed of at least 70 words per minute.
  • Degree preferred but applicable work experience will be considered in lieu of a degree.

About Us
Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.
Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

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