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Postdoctoral Administrator Jobs (NOW HIRING)

New Jersey Institute of Technology

$63K/yr

Title: Postdoctoral Research Associate Department: Dist Professor Reports To: Distinguished ... researcher or administrator. For more information on the act please click here. If special ...

Tamus

Postdoctoral Research Associate

Uvalde, TX · On-site

Job Title Postdoctoral Research Associate Agency Texas A&M Agrilife Research Department Uvalde ... administrators involved in the USDA NIFA SCRI onion project Assemble project plans and teamwork ...

Howard

$52K - $62K/yr

The Postdoctoral Research Associate (PRA) will be responsible for engaging in existing research ... Internal contacts include administrators, program staff, faculty, principal investigator and ...

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How much do postdoctoral administrator jobs pay per year?

As of Sep 10, 2026, the average yearly pay for postdoctoral administrator in the United States is $59,022.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $66,500.00 per year, depending on experience, location, and employer.

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Infographic showing various Postdoctoral Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $59,022 per year, or $28.4 per hour.

Medical Training Program Administrator (Department of Medicine-Infectious Diseases)

Baltimore, MD • On-site

Johns Hopkins University
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about Johns Hopkins Universityexternal

Full-time

Posted 23 days ago

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

191st of 633 rated colleges and universities

Job description

The Department of Medicine is seeking a Medical Training Program Administrator who will administer and coordinate a graduate medical education fellowship-training program as well as manage all credentialing and medical staff requirements for the division. This position collaborates with the Training Program Director to ensure program compliance within established accreditation regulations and administers the programs in compliance with university policies and guidelines. The Medical Training Program Administrator will evaluate program performance, identify and respond to specific program needs, and recommend and implement policies, activities, and action plans. This individual will actively participate in the recruitment process for fellows in the programs; arrange for hospital and university appointments and serve as the division liaison with the postdoctoral office and other agencies. They will also manage all credentialing for research and clinical trainees.
Specific Duties & Responsibilities
Program Administration
  • Coordinates and administers training programs for postdoctoral fellows in Infectious Diseases.
  • Training program liaison with ECFMG for credentialing of foreign medical graduates.
  • Arranges for visiting resident elective rotations.
  • Drafts recommendation letters for the program director.
  • Develops and implements orientation program for new fellows.
  • Advises fellows regarding program and university policies, deadlines, or other issues.
  • Participates in fellowship recruitment process; writes, edits, and revises recruitment materials; provides website; implements and will administer new ERAS for fellowship application program; corresponds with prospective applicants.
  • Coordinates fellowship applications and disseminates to faculty. Coordinates faculty interviews, evaluation system, and entry into director database for ranking of candidates.

Credentialing/Appointments
  • Completes annual appointment sheets for the office of Postdoctoral Programs.
  • Credentials incoming faculty and fellows for medical staff privileges and university appointments.
  • Credentials NIH Fellows appointed for clinical rotations for medical staff privileges and university appointments.
  • Coordinates NIH Fellows orientation including classes, meetings with faculty, parking and insurance.
  • Arranges systems-based training (EPIC) for fellows, clinical rotators, residents, and medical students.
  • Credentials incoming rotators and acts as a liaison between the Medical Staff office and sponsoring University.

Curriculum Development
  • Reviews and updates curriculum annually to comply with ACGME requirements.
  • Represents JHU nationally by attending yearly ACGME conference and presenting updates to Training Program Directors.

Regulatory/Compliance
  • Processes license applications and other training verification forms for current and past fellows.
  • Provides information to Fellows regarding HIPAA compliance training modules and monitors compliance.
  • Monitors Pager Box and Time Tracker systems for work hour compliance within 80 hours workweek; alerts program director of violations; submits duty hour reports to JHU Compliance Office.
  • Provides monthly compliance tracking reports to the ACGME Office.
  • Accreditation.
  • Maintains knowledge of accreditation requirements.
  • Completes all required GME census and surveys.
  • Prepares site visit and internal review documents; advises director of potential problem issues.
  • Handles all aspects of record keeping and application renewal for CME-accredited ID Case Conferences.
  • Prepares for and coordinates Residency Review Committee (RRC) reviews.

Joint Agreements
  • Coordinates off-site rotations, including approval of international sites.
  • Coordinates agreements with Baltimore City Health Department.

Fellow Evaluation
  • Responsible for fellow evaluation process, including the administration of online evaluation system.
  • Completes annual ABIM online evaluations of fellows after consultation with director.
  • Arranges for annual fellow review and writes minutes.
  • Arranges Biannual Research Reviews for the committee and fellows; prepares summary letters.
  • Arranges Biannual Clinical Reviews for first-year fellows; prepares summary letters.
  • Reports and maintains scholarly activity data for the fellowship program.
  • Verifies and determines competency requirements for each ACGME fellow policy regarding salary/stipend levels to budget analyst and faculty members.

Research Support
  • Administer the NIH T32 Training Grant.
  • Directly responsible for completion of NIH forms related to fellows, including Statement of Appointments, Payback agreements, and Termination reports for fellows on the training grant. Coordinates grant support for fellows by identifying point people in areas of expertise to mentor and assist in submitting and monitoring grants.
  • Provides grant support to the Training Program Director.

Website Development
  • Develops content for ID Fellowship Intranet website.
  • Coordinates with web designer to make sure program information is updated.
  • Posts conference presentation slides/handouts to intranet.

Payroll Administration
  • Participates in the development of divisional budget for fellows' salaries.
  • Completes e-forms and effort certification for fellows.
  • Communicates with payroll coordinator regarding payroll issues - stipend levels/insurance coverage, etc.
  • Communicates School of Medicine policy regarding salary/stipend levels to budget analyst and faculty members.

Applications
  • Communicates School of Medicine and INS policy to faculty, fellows, and staff members regarding visa policies and issues that apply to fellows.
  • Manages visa applications for research and clinical fellows and Infectious Diseases faculty.

Program Recruitment
  • Participates in fellowship recruitment process; writes, edits, and revises recruitment materials; provides website; implements and will administer new ERAS for fellowship application program; corresponds with prospective applicants.
  • Coordinates fellowship applications and disseminates to faculty. Coordinates faculty interviews, evaluation system, and entry into director database for ranking of candidates.

Finances for Program
  • Develops annual Budget for fellowship program
  • Responsible for processing vendor payments and invoices; purchase orders, shopping carts, reimbursements related to the program
  • Monitors malpractice report and coordinates changes with NIH and malpractice office.
  • Manage fellow PGY salary levels to ensure accurate pay for fellows.
  • Independently review monthly financial reports to ensure accuracy.

Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related administrative experience.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Medical Training Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $49,200 - $86,200 Annually ($62,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30am-5pm
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM DOM Infectious Disease
Personnel area: School of Medicine

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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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