Police Report Clerk Jobs (NOW HIRING)

PAY AND FAIR LABOR STANDARDS ACT (FLSA) STATUS:
Pay Range: 409
Hourly Rate: $18.19 - $28.20
FLSA Status: Non-Exempt
The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant.
OVERAGE POSITION
This position is an overage. Funding for this position will be re-evaluated on a fiscal year basis.
BACKGROUND CHECK
Civilian employees of the Oklahoma City Police Department must successfully complete a comprehensive background check and polygraph test prior to employment.
POLICE DEPARTMENT POLICY
The Oklahoma City Police Department's Body Art/Visible Tattoo Policy is available at the following link: https://joinokcpd.com/tattoo-policy. Please ensure you have read the policy, understand the policy, and are willing and able to comply with the policy.
POLICE REPORT CLERK WORK SCHEDULE
Police Report Clerks work an 8 days on/6 days off schedule, assigned to one of the following rotations:

• Tuesday to Tuesday
• Wednesday to Wednesday
• Thursday to Thursday

Upon successful completion of training, employees will be assigned to one of the following shifts based on operational needs:

• 1st Shift: 6:00 a.m. - 4:00 p.m.
• 2nd Shift: 2:00 p.m. - 12:00 a.m.
• 3rd Shift: 9:00 p.m. - 7:00 a.m.

ELIGIBILITY LIST PREFERENCE ORDER
Full-time City employees will receive preference in the following order: major division first, then department, then all other full-time City employees. Part-time/year-round City employees will receive preference next. If there are no qualified full-time City employees or part-time/year-round City employees, external applicants will then be considered (when the vacancy is open to external applicants).
APPLICATION, HIRING, AND BACKGROUND

• When completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position.
• Completion of the application questions is required.
• Applicant responses to the application questions must specifically answer the questions asked.
• Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.
• Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one file for upload.
• Applications may not be reviewed if specific responses to application questions have not been provided.
• Each application submission is reviewed independently.

For detailed information about the City's hiring and background processes, check out the: Quick Guide to Hiring and Background Checks
If you have questions, check out the: Frequently Asked Questions
Please note the background check process for Police Department positions is specified above.
TOTAL REWARDS
At the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer:

• Competitive pay
• An average of $22,000 annually contributed toward your benefits and retirement
• A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

Explore all the ways we invest in you: City of Oklahoma City Total Rewards
SELECTION PROCESS INFORMATION

• Applicants are required to complete an online job knowledge test at the time of application.
• There are 87 items on this job knowledge test, and completion will require up to 90 minutes. This time is in addition to the time needed to complete the application and respond to the supplemental questions.
• The Criteria testing platform is 100 percent web-based. For an optimal experience, Criteria recommends using the most up-to-date version of one of the following browsers: Google Chrome, Mozilla Firefox, Apple Safari, Microsoft Edge.
• Applicants can contact Criteria candidate support using the chat in the bottom right corner of the testing center screen, Monday-Friday, 8:00 a.m. to 1:00 a.m. When the Support team is not available, there are help guides, a link to Frequently Asked Questions, and a chat bot to assist applicants, until the Support team comes back online.
• Applicants must receive a score of 70 percent or better on this job knowledge test, be eligible for employment with the City of Oklahoma City, and meet the minimum qualifications to receive further consideration in the employment process.
• The use of devices, artificial intelligence, or any other form of assistance to research test answers is strictly prohibited by the City of Oklahoma City and will result in applicants being disqualified from consideration.
• Applicants requiring reasonable accommodation at any time during the hiring process are encouraged to notify a Human Resources Department Representative by calling 405-297-2530.

POSITION DESIGNATION
This job classification has been designated as a cyber security sensitive job classification effective June 26, 2023, in order to comply with United States Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services (CJIS) Division's Criminal Justice Information Services Security Policy (Version 5.9.2, 12/07/2022), 5.12 Policy Area 12 Personnel Security. The policy requires national fingerprint-based records checks be conducted prior to granting access to criminal justice information for all personnel who have unescorted access to unencrypted Criminal Justice Information (CJI) or unescorted access to physically security locations or controlled areas (during times of CJI processing). Employees in this job classification will be subject to a Criminal Justice Information Services (CJIS) Interstate Identification Index (III) Fingerprint Background check after receiving a conditional offer of employment. Additionally, employees in this job classification must complete the required CJIS Security and Privacy Training and pass the online certification test.
JOB SUMMARY
This posting will be used to fill a current vacancy in the Public Safety Support Division of the Police Department within the City of Oklahoma City. An eligibility list will be established or supplemented for filling future vacancies per provisions of the American Federation of State, County and Municipal Employees (AFSCME) Collective Bargaining Agreement. The Police Report Clerk is primarily responsible for performing varied clerical duties and recording and maintaining confidential records according to existing guidelines and procedures. The employee must possess the necessary skills, knowledge, and abilities prior to assuming the position. Essential job functions include: accurately typing various documents, forms, memorandums, and technical reports; receiving confidential police information via the telephone, in person, and from handwritten police incident reports; maintaining microfilmed, computerized, and manual files and records; compiling and reporting statistical data; proofing and verifying source data, records or coded information; transferring information from one document to another; ensuring the usage of proper format, grammar, spelling, and punctuation; conducting information searches; completing transactions which involve the receipt and exchange of money, preparing receipts, recording fees, and balancing cash drawers; exchanging police related information with the public and City personnel; and performing other general clerical tasks as assigned. The employee works semi-independently following written or verbal instructions that are specific in nature. The finished work products are subject to periodic review at the supervisor's discretion.
VETERANS PREFERENCE
Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.
JOB REQUIREMENTS

• Knowledge of and skill in applying rules of grammar, spelling, and punctuation.
• Knowledge of and skill in performing general clerical tasks.
• Knowledge of and ability to operate standard office machines and equipment, i.e., computer and peripheral equipment, copiers, telephones, ten-keys, etc.
• Skill in typing accurately and neatly.
• Skill in communicating effectively using tact and diplomacy.
• Skill in organizing, recording, proofing, and verifying information.
• Skill in performing basic mathematical computations.
• Skill in following verbal and written instructions.
• Ability to learn specialized screens or software packages.
• Ability to accomplish tasks with minimal supervision.
• Ability to maintain confidentiality.

COMPETENCIES

• One City, One Team (Teamwork/Team Oriented) (1) Recognizes, values, and leverages the ideas, opinions, and perspectives of others; (2) participates willingly and effectively as a team lead or team member; (3) builds consensus; fosters team commitment, spirit, pride, and trust; (4) collaborates with others to accomplish goals and objectives and achieve results; (5) expresses facts, ideas, messages, and information (technical and non-technical) to individuals or groups clearly, concisely, accurately, understandably, with honesty, tact, and diplomacy and in a manner that is appropriate for the intended audience; (6) actively listens, clarifies information as needed; (7) [Core Value One City, One Team] shares information, resources and solutions across departments; (8) [Core Value One City, One Team] asks for help early and offers it often; (9) [Core Value One City, One Team] collaborates across teams before decisions are made.
• Service First (Customer Centric) (1) Demonstrates commitment to public service; (2) serves and satisfies internal and external customers in a timely and effective manner; (3) establishes, commits to, and maintains high standards for producing quality work products and being responsive to customers; (4) supports the Department/City's mission; develops and executes strategies with the customer in mind; (5) [Core Value Service First] acts quickly and follows through until the job is complete; (6) [Core Value Service First] serves everyone with genuine respect, diligence and professionalism; (7) [Core Value Service First] makes decisions with the people we serve in mind.
• Respect Always (Conduct) (1) Conducts oneself with the utmost integrity and professionalism; (2) demonstrates humility; (3) encourages people to share their perspectives, ideas, and opinions; (4) makes decisions based on a sense of shared purpose; (5) takes responsibility for actions and decisions; (6) resilient; (7) leans in to challenges and problems with creative solutions; (8) speaks up and challenges the status quo; (9) relies on the character, ability, strength, truth, and transparency of others and the organization; (10) [Core Value Respect Always] listens with curiosity and speaks with care; (11) [Core Value Respect Always] embraces different perspectives and lived experiences; (12) [Core Value Respect Always] gives feedback constructively and receives it openly.
• Own the Outcome (Execution and Results) (1) Sets well-defined and realistic goals and high standards of performance for self or self and others; (2) displays a high level of initiative, effort, and commitment toward performing work; (3) completes assignments in a thorough, accurate, and timely manner, and delivers results; (4) works with minimal supervision, is motivated to achieve, and demonstrates responsible behavior; (5) demonstrates understanding of all aspects of the job (as specified on the approved job description) and application of accrued knowledge in carrying out duties and responsibilities; technical knowledge; skill in the techniques, equipment, procedures, and work required; (6) [Core Value Own the Outcome] takes initiative to fix it or escalates issues; (7) [Core Value Own the Outcome] follows through on commitments; (8) [Core Value Own the Outcome] speaks up when accountability is missing.
• Keep Getting Better (Workplace Standards) (1) Takes meal periods and breaks according to policy; (2) ensures sick leave usage does not negatively impact productivity of work unit; (3) notifies supervisor of unscheduled absences; (4) accepts suggestions and supervision with a positive approach; (5) completes work timely and correctly; (6) [Core Value Keep Getting Better] takes time to reflect and act on what is working and what is not; (7) [Core Value Keep Getting Better] learns from mistakes without blaming; (8) [Core Value Keep Getting Better] supports self and other's development and growth.
• Safety (1) Complies with all safety policies and practices; (2) promotes a safe work environment; (3) participates in safety meetings; current on completion of safety trainings.

WORKING CONDITIONS

• Primarily indoors in a climate-controlled environment.
• Subject to sitting, standing, walking, or using a keyboard, video display terminal and telephone for extended periods of time.
• Subject to continuous exposure to light and glare from equipment such as a video display terminal.
• Subject to frequent low-level noise from equipment such as a keyboard, ten-key, copy machine, telephone, video display terminal, etc.
• Subject to frequent interruptions caused by citizens, co-workers, telephones, etc.