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Police Records Manager Jobs in Florida (NOW HIRING)

City of Sarasota

Manager, Police Records

Sarasota, FL · On-site

$77K - $101K/yr

Overview To perform high-level management/administrative functions in the handling and maintenance of police records. Work involves directing the maintenance, storage, distribution, retention, and ...

City of Sarasota

Manager, Police Records

Sarasota, FL · On-site

$77K - $101K/yr

Overview To perform high-level management/administrative functions in the handling and maintenance of police records. Work involves directing the maintenance, storage, distribution, retention, and ...

City of Winter Garden

Police Officer

Winter Garden, FL

$100/hr

No police record or involvement in any situations involving moral turpitude. * Have an Associate ... Successfully pass the required National Incident Management System (NIMS) classes within 180 days ...

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All JobsPolice Records JobsPolice Records Manager JobsPolice Records Manager Jobs in Florida

Police Records Manager information

See Florida salary details

$26.2K

$56.2K

$99.4K

How much do police records manager jobs pay per year?

As of Aug 8, 2026, the average yearly pay for police records manager in Florida is $56,182.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,600.00 and $70,200.00 per year, depending on experience, location, and employer.

What does a police records manager do?

A Police Records Manager is responsible for overseeing the management, storage, and security of police records and documents. They ensure that all records are accurately maintained, easily accessible, and compliant with legal and departmental regulations. Their duties often include supervising records staff, implementing data management systems, responding to records requests, and ensuring the confidentiality of sensitive information. Police Records Managers play a key role in supporting law enforcement operations and public transparency by maintaining the integrity of official records.

What skills and qualifications are needed to be a police records manager?

To thrive as a Police Records Manager, you need a strong background in records management, knowledge of criminal justice procedures, and typically a relevant degree or equivalent experience. Familiarity with records management systems (RMS), database software, and compliance with regulations like CJIS is essential. Attention to detail, organizational skills, and discretion are crucial soft skills for handling sensitive information and leading a team. These capabilities ensure the accuracy, security, and accessibility of police records, which are vital for legal compliance and departmental efficiency.

What are common challenges faced by police records managers and how can they be addressed?

Police Records Managers often encounter challenges related to maintaining data accuracy, ensuring compliance with legal requirements, and managing confidential information. Handling large volumes of records while adhering to strict retention schedules and responding promptly to public records requests can be demanding. Effective solutions include implementing robust records management systems, ongoing staff training, and establishing clear protocols for data security and privacy. Regular audits and staying current with changing regulations also help to ensure best practices are followed.

What is the difference between Police Records Manager vs Police Records Clerk?

AspectPolice Records ManagerPolice Records Clerk
CredentialsHigh school diploma; some roles may require certifications in records managementHigh school diploma or equivalent
Work EnvironmentSupervisory role overseeing records management teamsAdministrative support, data entry, filing
Employer & Industry UsageLaw enforcement agencies, police departments

The Police Records Manager oversees the entire records management system, ensuring accuracy and compliance, while the Police Records Clerk handles day-to-day data entry and filing tasks. Both roles are essential in law enforcement agencies but differ in responsibilities and seniority.

What are the most commonly searched types of Police Records jobs in Florida? The most popular types of Police Records jobs in Florida are:
What cities in Florida are hiring for Police Records Manager jobs? Cities in Florida with the most Police Records Manager job openings:
Police Records Manager jobs near you
Infographic showing various Police Records Manager job openings in Florida as of August 2026, with employment types broken down into 91% Full Time, 7% Part Time, and 2% Contract. Highlights an 98% In-person, and 2% Hybrid job distribution, with an average salary of $56,182 per year, or $27 per hour.

Manager, Police Records

City of Sarasota

Sarasota, FL • On-site

$77K - $101K/yr

Other

Posted 7 days ago

Job description

All current City of Sarasota employees must apply to job postings on the internal career site.
Come work at a place where employees of the City serve with Excellence and Pride!
NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan. Click to view a the City's Educational Equivalency Statement
Department:
Support Services Division
Employee Type:
Probationary
Time Type:
Full time
Salary Range:
$37.3901 - $48.6072 Hourly / $77,771.44 - $101,102.87 Annually
Job Posting Period:
July 30, 2026 - August 10, 2026 12:00 A.M.
Job Description:
Overview
To perform high-level management/administrative functions in the handling and maintenance of police records. Work involves directing the maintenance, storage, distribution, retention, and disposal of law enforcement records, ensuring compliance with state and federal laws. Directly train and supervise records staff, manage automated records systems, handle public records requests, and prepare reports on crime statistics. Exercise independent judgement and initiative along with experience and specialized knowledge regarding public records management best practices.
Essential Functions
  • Responsible for activities and operations of designated phase of Police Department administration, including personnel, equipment, files and records, training, public relations, performance review, applicant interviews and other assigned duties.
  • Directs and assigns work to subordinates engaged in data entry, coding, filing, and retrieving varied police records.
  • Manages daily operations of the records division and supervises staff, including scheduling, assigning work, and performance evaluations
  • Orients and supervises the training of employees; reviews the work of subordinates for accuracy; assists in developing new or revised records keeping procedures.
  • Answers inquiries by telephone or correspondence on matters related to the work of the unit and related departmental policies and procedures.
  • Maintains liaison with the news media and assists public information officer for the department as needed.
  • Compiles statistical reports; compiles and prepares monthly and annual reports; reviews various reports and records prior to submittal to various officials and agencies. Assists the Crime Analyst with disseminating crime statistics information.
  • Establishes and maintains complete and compliant communications with various entities for information exchange and accurate documentation, i.e. attorneys, outside law enforcement agencies, division officers, the State Attorney's Office (SAO), the Department of Children and Families, and various other local, state and federal agencies.
  • Supervises the process of subpoenas and notices of deposition for Department personnel.
  • Supervises the distribution of intra-departmental mail.
  • Assigns work, provides instructions, and sets priorities by considering availability of staff, time, materials and equipment.
  • Compiles, summarizes, and publishes, statistical and research data for departmental and public requests.
  • Prepares NIBRS (National Incident-Based Reporting System) statistical transmittals to FDLE, analyze edits and troubleshoot.
  • Coordinates with MIS to troubleshoot RMS (Records Management System) computer problems and communicate with the programmers.
  • Interacts with various agencies and vendors for a wide variety of reasons, to meet department needs, via telephone, correspondence, or meetings.
  • Interprets and applies Florida laws, FDLE or City policies as they apply to Public Records and Records Retention, sealing and expunging records.
  • Evaluates employee performance, provides guidance, and coaching with employees.
  • Acts as RMLO (Records Management Liaison Officer) for the Police department records with the Florida Department of State, Division of Library and Information Services.
  • Prepares records for destruction or off-site storage in accordance with rules and regulations.
  • Ensures compliance with accreditation standards for law enforcement records.
  • Verifies that court-ordered sealing or expunctions are processed correctly.
  • Reviews the work of clerks by observing results and feedback regarding quality of work.
  • The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
Minimum Qualifications
  • Bachelor's Degree in from an accredited college or university with major coursework in public or business administration or a related field,
  • Six (6) years of experience in a public records office or police records environment,
  • Two (2) years of supervisory experience where direct supervision was required,
  • Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities,
  • Familiarity with database/records management is required.
Job Based Competencies
  • Ability to instruct, train, assign, supervise, and review the work of subordinates.
  • Knowledge of records maintenance principles, procedures, rules, and regulations.
  • Knowledge of Florida Sunshine Law and Public Records regulations.
  • Knowledge of Microsoft Office Applications.
  • Knowledge or the ability to obtain knowledge of Florida law, relating to records, criminal laws, and those pertaining to release of criminal history information and sealed and expunged records.
  • Knowledge of modern management methods and practices.
  • Knowledge of Business English, spelling, punctuation, and mathematics.
  • Knowledge of modern office practices, procedures, and equipment.
  • Ability to work effectively and courteously with the public and other employees.
  • Ability to communicate clearly, both orally and in writing.
  • Ability to prepare accurate correspondence.
  • Ability to hear, speak and understand conversation in a normal tone of voice, in person and by phone.
  • Ability to determine research needs of customers; mail or notify customers when research is ready, and interpret the results obtained by conversing with the customer.
  • Ability to read and comprehend laws and explain them orally or in correspondence.
  • Ability to understand appropriate state rules and regulations about records retention requirements.
  • Ability to troubleshoot and identify computer problems.
  • Ability to establish and maintain cooperative and effective working relationships with other employees and the general public.
Responsibility
Under the direction of and responsible to the Police Chief or designated representative. This is a supervisory position, involving direction and assignment of groups and individuals to perform a variety of tasks related to the Police Records Unit.
Physical Requirements
  • The work is light and requires exerting up to 20 pounds of force occasionally, and up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, manual dexterity, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
  • This is primarily office work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required.

Public Contact
Extensive public contact, both in person and by telephone.
Retirement Benefit
The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.
For questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov

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