Pmo Assistant Jobs in Ontario (NOW HIRING)

Position: Project Management Office Analyst

Reports To: Lead PMO / Project Controls Lead

Direct Reports: None

Company: Dumas Contracting Ltd

Business Address: 865 Mountjoy Street South, Timmins, ON, P4N 7W7

Rotation:Hybrid 5/2 (MON-FRI) 3 Days/WK In Office

Shift: 8HRs/Day (8am-5pm w/Hour @ Lunch)

Salary: $75,000 - $85,000 Annually (Paid Twice Per Month)

Employment Terms: Permanent Full-Time

Benefits: Dumas has a comprehensive benefits package offering life insurance, health/dental/vision/fitness provisions, and pension and employee assistance program(s) that support your physical, mental, and financial wellbeing.

Screening: All applications are reviewed by the Recruitment Department; Artificial Intelligence is not used during any stage of the hiring process.

Eligibility: To be considered, you must be aCanadian citizen, orauthorized in writing to work in Canadaunder federal immigration requirements,and currently be residing in Canada.

Apply/Contact: Via our website Employment Opportunities, or via email at employment@dumasmining.com.

About Dumas:

Dumas is a leading full-service mining contractor operating in the Americas. The company's client list includes some of the world's largest and most respected mining companies.

Dumas is the contractor of choice for the most technically challenging underground projects, including mine construction, full-scale mine development, production mining, mine services and engineering.

About the Position:

The PMO Analyst plays a vital role in ensuring that project controls across the organization are efficient, accurate, standardized, and timely. Reporting directly to the Lead PMO, this position is responsible for bridging the gap between raw project data and actionable business intelligence.

By leveraging technology, robust data analysis, and scheduling tools, the PMO Analyst supports project teams in monitoring schedules, budgets, and contract changes. The ideal candidate will possess a continuous improvement mindset, strong technical aptitude in data systems, and the ability to collaborate effectively across departments to protect project margins and predict risks.

Primary Responsibilities:

1. Project Controls & Business Intelligence

• Data Standardization: Support the Lead PMO in ensuring project data is collected in a standardized, validated, and structured fashion to enable continuous, self-serve reporting.
• KPI & Dashboard Maintenance: Develop, maintain, and update Power BI reports and dashboards to translate project metrics into clear, actionable insights for stakeholders.
• Task Automation: Identify opportunities to automate manual data tracking, eliminate duplication of effort, and streamline communication flows.
• Performance Tracking: Assist in tracking compliance against budgeted objectives and monitor the usage of revised PMO processes and guidelines.

2. Scheduling & Progress Tracking

• Schedule Updates: Maintain and update resource-loaded project schedules (using Microsoft Project or Primavera P6) from project award through to completion.
• Critical Path & Variance Analysis: Track project progress, analyze critical paths, and identify potential delays or resource constraints.
• EVM Reporting: Generate and distribute weekly/monthly schedule metrics, including Earned Value Management (EVM), Schedule Variance (SV), Cost Variance (CV), and S-Curves.
• Risk Identification: Proactively identify and communicate schedule risks and off-plan performance to the Lead PMO and project leadership.

3. Budgeting, Forecasting & Cost Control

• Financial Tracking: Monitor project expenditures and commitments against the Work Breakdown Structure (WBS), project budgets, and cost codes.
• Forecasting Assistance: Collaborate with PMO Lead, operations, and finance to assist in building quarterly, long-term financial forecasts.
• Variance & Risk Analysis: Support cost variance analysis, identify financial risks, and leverage financial modeling tools to forecast expected variances and rates of return.
• Database Management: Maintain the accuracy of the cost database, WBS, and cost code structures.

4. Contract & Change Management Support

• Contractual Alignment: Understand contractual requirements related to project controls, change management, and project execution.
• Change Requests: Assist in the development, issuance, and tracking of contract change requests to document deviations in work scope.
• Value Assessment: Support the Lead PMO in reviewing the value of work done (VOWD) to ensure all project costs are aligned with contract terms and prepared for auditing.

5. Process Improvement

• Process Mapping: Collaborate with various departments to review and optimize existing standards, guidelines, and workflows.
• Margin Protection: Identify areas to protect project margins, predict and mitigate risks, and reduce non-value-added tasks.
• Training & Adoption: Assist in training stakeholders on new data collection processes, Power BI reporting tools, and PMO standards.

Competencies, Skills, and Knowledge

Technical Competencies

• Advanced Proficiency:
• Microsoft Office 365 Suite (Excel, Word, PowerPoint).
• Microsoft Project and/or Primavera P6.
• Data gathering, manipulation, and quantitative analysis.
• Intermediate Proficiency:
• Power BI (DAX, Power Query) and Microsoft Power Platform.
• Earned Value Management (EVM) methodology.
• Budgeting, and cost variance analysis.
• Technical writing and standard operating procedure (SOP) development.
• Working Knowledge/Novice Proficiency:
• ERP and CMMS Software.
• VBA, SQL, or other basic database query languages.
• Contract management practices within mining or construction.

General Competencies

• Problem Solving: Uses rigorous logic and analytical methods to solve difficult problems with effective, scalable solutions.
• Collaboration & Communication: Works cooperatively across organizational boundaries; possesses strong verbal and written communication skills to present complex data clearly.
• Attention to Detail: High level of numerical accuracy with a strong track record of validating and auditing data quality.
• Action-Oriented: Displays a high degree of initiative, taking prompt and decisive action to address project variances.
• Ethics & Integrity: Adheres to the company's code of business conduct and professional engineering/accounting ethics.

Governance

• Governance Framework: Maintain the PMO governance framework, including standards, policies, and procedures to ensure consistent project execution.
• Governance Compliance: Ensure adherence to project governance processes, stage-gate approvals, and organizational requirements.
• Governance Controls: Monitor governance controls to support effective oversight, accountability, and decision-making.
• Project Standards: Maintain standardized project management methodologies, templates, and governance documentation across the portfolio.
• Change Governance: Facilitate the governance of project changes, risks, and key decisions through defined approval processes.
• Continuous Improvement: promote the ongoing enhancement of governance practices and project management maturity through lessons learned and best practices.

Work Experience and Educational Level

• Education: Bachelor's Degree in Engineering, Construction Management, Commerce, Finance, Accounting, or a related field.
• Experience:
• 1 to 3 years of direct experience in project controls, project scheduling, or a PMO analyst role.
• Prior experience in underground mining or heavy civil construction projects is highly desirable.
• Proven track record of building/maintaining schedules using scheduling software (MS Project/P6).

Why Join Us?

1. Commitment to a healthy and safe working environment.
2. Excellent compensation and comprehensive benefits.
3. Performance-based financial rewards.
4. Training and career development.
5. Global opportunities working as part of a multinational team in a publicly listed group.

To Apply...
Send us yourresume and transcriptsvia our website,www.dumasmining.com. There is a spot on the Careers page to upload your paperwork. You can also send it to employment@dumasmining.com.

Dumas Contracting Inc. is committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.

We really appreciate the interest of all applicants; however, only those candidates selected for an interview will be contacted.