Permit Administrator Jobs (NOW HIRING)

Position: Permit Coordinator

Location: Coconut Creek, FL 

Pay: $22-$29 per hour

Schedule: Mon-Fri 8:00 AM- 5:00 PM 

Must work onsite 

Build what's next at Minto

Working at Minto means being part of something bigger-where your career is built on purpose, progress, and possibility. Here, employees aren't just valued-they're celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honoring every individual's voice. 

From day one, we've got you covered

From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive:

• Competitive compensation with performance-based annual bonus

• Comprehensive benefits starting within 1 month, 401K matching, and parental leave

• Paid time off program to support your future and recharge

• Peer-to-peer recognition platform that celebrates your contributions

• Professional development and learning support to fuel your growth

• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story

The Permit Coordinator is responsible for managing residential permit submittals, tracking, and approvals by partnering with outsourced permit runners, trade partners, private providers, and regulatory agencies to ensure the timely issuance of permits and Certificates of Occupancy. This role plays a critical part in supporting construction timelines and scheduled closings through proactive coordination, issue resolution, and documentation management.

The position performs a wide variety of administrative and coordination functions within Construction Services and completes other related duties as assigned.

Here's how you'll contribute 

• Tracks permit submittals, corrections, pickups, and overall status with outsourced permit runners.

• Track home closings to ensure all required documentation and approvals are received for timely Certificate of Occupancy issuance, preventing delays to scheduled closings.

• Resolve issues from municipalities, architects, engineers and field staff.

• Work closely with Sales Administrator on New Home contracts to request documentation needed for permit submittal.

• Process and distribute color selections, change orders, and new home start packages to the Construction team; upload all documentation into BuildPro.

• Maintain organized office records and filing systems.

• Generate construction reports and maintain scheduling updates.

• Communicate regularly with outsourced permit runners, private provider inspectors, construction superintendents and building departments as needed.

• Provide support to trade partners on construction-related issues.

• Create and maintain tracking logs and reporting tools.

• Review, codes, and process all permit-related invoices.

• Assist purchasing with contracts and other administrative responsibilities.

• Support Construction Superintendents and vendors with permitting-related items.

• Coordinate setup of utility accounts, including FPL, TECO, and water services.

• Establishes and maintains strong communication across all departments within Minto Communities USA.

• Demonstrate a high level of professionalism in all interactions and responsibilities.

• Provide cross-functional support within Product Production departments as needed.

• Perform additional duties within the scope, spirit, and purpose of the role as assigned by management. 

What you bring to the team

Education:  Highschool Diploma or equivalent is required. College degree in relevant studies is an asset (i.e. Architecture, Construction, and/or Project Management).

Experience: A minimum of 3-5 years in construction industry.

Skills, Knowledge and abilities:

• Microsoft Office (Excel, Word and PowerPoint), Outlook
• BuildPro, NewStar, Nitro PDF Creator
• Knowledge of construction industry 
• Communication skills (listening, verbal and written)
• Logical Thinker
• Diplomacy
• Attention to detail
• Organizational skills
• Time Management
• Team Player
• Adaptability/Flexibility

Ready to build your future with us?

Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive-professionally and personally.

Join a team where your growth, purpose, and potential are celebrated. Let's create something meaningful-together.

About Minto

Our mission to build vibrant communities begins with the people who make it all possible-our employees. We're proud of our 70-year legacy and dedicated to delivering more-more growth, more purpose, and more impact-for our employees, homeowners, and the neighborhoods we serve.

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Please note, Minto USA participates in E-Verify. To learn more, please view the E-Verify Participation and Right to Work posters. Minto does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV's will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we'll work with you to ensure your needs are met. To request accommodation, please contact us at hrrecruitment@minto.com. 

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