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Permanent Assistant Jobs in Virginia (NOW HIRING)

NEWMARK

Closing Officer - HUD Delivery Assistant

Mclean, VA · On-site

$37K - $51K/yr

Function as the liaison with the Servicing groups with changes and GNMA reporting for conversion of loans from construction to permanent. * Assist with third party and internal audits, compliance ...

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Permanent Assistants are professionals who provide ongoing administrative, clerical, or support services within an organization on a long-term, full-time basis. Unlike temporary or contract assistants, permanent assistants are hired directly by the company and typically enjoy benefits such as job security, health insurance, and opportunities for career growth. Their responsibilities may include managing schedules, handling correspondence, organizing meetings, and assisting with various office tasks depending on the needs of their employer. Permanent Assistants play a crucial role in ensuring the smooth operation of daily business activities.

What are the key skills and qualifications needed to thrive as a permanent assistant, and why are they important?

To thrive as a Permanent Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes customer relationship management (CRM) systems is typical. Excellent communication, discretion, and adaptability are key soft skills that distinguish top performers in this role. These abilities enable efficient support of executives or teams, smooth daily operations, and effective handling of sensitive information.

What are some common challenges a permanent assistant might face when supporting multiple team members simultaneously?

A Permanent Assistant often supports several team members, which can lead to prioritization challenges and competing deadlines. Managing diverse requests, coordinating schedules, and maintaining clear communication are essential skills to ensure nothing falls through the cracks. Proactively organizing tasks, setting expectations, and utilizing digital tools for tracking assignments can help address these challenges and keep workflow efficient. Regular team check-ins and open communication further enhance collaboration and reduce the risk of misunderstandings.

What is the difference between Permanent Assistant vs Temporary Assistant?

AspectPermanent AssistantTemporary Assistant
CredentialsTypically requires relevant experience or certifications, but no specific credential is mandatorySimilar requirements; often hired based on immediate needs
Work EnvironmentLong-term, stable position within an organizationShort-term, project-based or seasonal roles
Employer UsageUsed by companies seeking ongoing supportUsed for covering absences or seasonal workload
Search & Comparison IntentOften searched by candidates seeking stable employmentOften searched by employers or candidates for temporary roles

The main difference between a Permanent Assistant and a Temporary Assistant lies in job stability and duration. Permanent Assistants are employed long-term, providing ongoing support within an organization, while Temporary Assistants are hired for short-term needs, such as covering absences or seasonal peaks. Both roles may require similar skills and experience, but their employment terms and expectations differ significantly.

What are the most commonly searched types of Permanent jobs in Virginia?

The most popular types of Permanent jobs in Virginia are:

Permanent Assistant jobs near you
Infographic showing various Permanent Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Closing Officer - HUD Delivery Assistant

Mclean, VA • On-site

NEWMARK
Construction • 5 - 10K employees

9.2

Company rating: 9.2 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

8th of 205 rated real estate companies

People enjoy working here

Good employer

Paid breaks

Learn more about NEWMARKexternal

$37K - $51K/yr

Full-time

Posted 9 days ago

Job description


The Ginnie Mae Delivery/FHA Assistant Closing Officer role will include managing the delivery of HUD-insured multifamily loans into Ginnie Mae mortgage-backed securitization pools and collaboration with the Closing Officer in coordinating all aspects of FHA-insured multifamily and healthcare loan closings. This role supports the closing process of the HUD MAP and healthcare transactions, Ginne Mae delivery requirements, post-closing servicing coordination and transaction compliance, and will act as a liaison between the lender, Ginnie Mae, document custodians, trustees, and other transaction participants to ensure timely, accurate, and compliant loan securitization and funding activities. The position also supports the accounting and treasury functions through communication of unique investor reporting requirements, wire request preparation and review of HUD loan documentation for accuracy and compliance.
  • Security Officer for the My Ginnie Mae Portal on behalf of Newmark.
  • Monitor and track the GNMA Commitment Authority held by Newmark to ensure sufficiency for upcoming FHA transactions.
  • Obtain, track and assign pool numbers assigned to Newmark by Ginnie Mae for upcoming transactions.
  • Work with investment team on upcoming closing and GNMA delivery dates within guidelines set by HUD and Ginnie Mae in advance of rate lock, review and approve Investor Confirmations.
  • Review HUD closing documents and collateral packages for completeness, accuracy, and compliance with delivery requirements, including assignments to Warehouse lender and GNMA.
  • Prepare and coordinate warehouse funding, pool securitization delivery with investors funding and delivery of securities.
  • Maintain accurate records of loan delivery status, pooling schedules, funding activity, and custodial documentation.
  • Coordinate resolution of delivery exceptions, document deficiencies, and compliance issues with internal and external stakeholders.
  • Function as the liaison with the Servicing groups with changes and GNMA reporting for conversion of loans from construction to permanent.
  • Assist with third party and internal audits, compliance reviews, and reporting requirements related to loan delivery and securitization activities.
  • Prepare, process, and coordinate wire requests related to loan closings, funding disbursements, security issuances, and other transaction-related payments in compliance with internal controls, approval authorities, and treasury procedures.
  • Attend conferences and meetings relating to the modernization of processes and procedures adhere to HUD and Ginnie Mae.
  • Provide support and research assistance to Servicing relating to missing documentation, and reconciliation of funds.
  • Review underwriting and credit information to confirm consistency between approved underwriting and closing documentation
  • Prepare closing statements, review and coordinate all related closing documentation including final invoices for payment, insurance approval, escrow analysis, repair completion confirmation, disbursement schedules, draw processing and all other closing related matters in compliance with the FHA guidelines.
  • Ability to review and interpret legal and loan documentation.
  • Track critical deadlines related to rate locks, commitment expirations, endorsements, and pool certifications.
  • Serve as intermediary between internal departments, outside counsel, HUD representatives, Ginnie Mae issuers, investors, and servicing teams.
  • Facilitate post-closing servicing functions, including:
    • Final Endorsements
    • Transfer of Physical Assets (TPAs)
    • Modified TPAs
    • Change of Ownership/Participation (CHOPs)
    • Change of Authorized Agent (CHAOs)
  • Assist with resolution of closing deficiencies, curative items, and servicing-related issues.
  • Provide support to underwriting team and others.
  • Maintain working knowledge of HUD MAP Guide requirements and HUD closing procedures and ensure adherence to HUD, Ginnie Mae, investor, and company policies and procedures.

Responsibilities
Qualifications:
The ideal candidate possesses strong knowledge of HUD multifamily lending programs, lien position transactions, servicing transfer functions, and basic underwriting principles related to FHA-insured loans.
  • Minimum of 3-5 years of experience in HUD multifamily lending, Ginnie Mae securitization, loan delivery, or commercial real estate finance.
  • Strong understanding of HUD-insured multifamily loan programs and Ginnie Mae pooling and delivery requirements.
  • Experience reviewing loan closing documents and coordinating post-closing delivery processes.
  • Familiarity with warehouse lending, custodial requirements, and mortgage-backed securities transactions preferred.
  • Strong organizational skills with the ability to manage multiple transactions and deadlines simultaneously.
  • Excellent written and verbal communication skills and high attention to detail and strong analytical abilities.
  • Proficiency in Microsoft Office Suite and loan servicing or delivery platforms.
  • Knowledge of HUD MAP Guide requirements and Ginnie Mae Issuer responsibilities.
  • Ability to independently resolve transaction issues in a fast-paced environment.
  • Strong understanding of:
    • Compliance and risk management practices related to loan funding and securitization activities.
    • FHA multifamily and healthcare loan programs
    • Knowledge of GNMA pooling requirements and certification procedures
    • Loan servicing transfers and ownership changes
    • Understanding of servicing operations and post-closing compliance requirements.

Key Competencies
  • Transaction management
  • Regulatory compliance
  • Attention to detail
  • Communication and coordination
  • Problem-solving

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