Payroll Processing In Jobs in Tucson, AZ (NOW HIRING)

Banking and Treasury Management

• Prepare and distribute daily bank balance, deposit, and cash activity reports.
• Monitor bank account balances and cash activity to ensure sufficient funding for operational obligations.
• Update and maintain the organization’s 13-week cash flow forecast and Cash Flow Report.
• Upload and process approved EFT, ACH, positive pay, and remote check payment files through banking platforms.
• Coordinate funding of payroll, employee benefits, accounts payable, and other authorized disbursements.
• Process bank Fraud Manager and Positive Pay exception items and coordinate resolution with banking partners.
• Maintain banking records, account documentation, authorized signer information, and treasury-related files.
• Assist with banking relationship management and treasury process improvements.

Revenue Accounting and Reconciliation

• Perform revenue and accounts receivable reconciliations to support accurate monthly financial reporting.
• Reconcile revenue activity between source systems, payment activity, and the general ledger.
• Research and resolve variances, unapplied receipts, timing differences, and reconciliation discrepancies.
• Prepare and record monthly deferred revenue entries and supporting schedules.
• Support revenue recognition processes in accordance with organizational accounting policies.
• Prepare analyses and schedules related to revenue, collections, and receivable activity for management review.

Block Purchase Funding Administration

• Reconcile block purchase funding schedules, payments received, deferred revenue balances, and related general ledger accounts.
• Monitor expected funding schedules and compare actual receipts to contractual payment requirements.
• Investigate and resolve funding discrepancies and reconciliation variances.
• Prepare monthly reconciliation schedules and supporting documentation.
• Coordinate with program, contracts, and finance personnel regarding funding activity and outstanding issues.

Month-End Close and General Ledger Support

• Review bank reconciliations during the monthly close process and resolve outstanding reconciling items.
• Prepare and record recurring monthly journal entries related to banking, revenue, deferred revenue, reimbursements, and other assigned areas.
• Download and maintain monthly bank statements and supporting month-end documentation.
• Prepare account reconciliations and supporting schedules in accordance with close deadlines.
• Assist with financial reporting, variance analysis, and month-end review processes.
• Maintain detailed documentation supporting account balances and financial transactions.

Reporting and Financial Analysis

• Maintain treasury, banking, revenue, and reconciliation reporting files.
• Prepare recurring reports, schedules, and analyses for Finance leadership.
• Assist with audit requests and provide supporting documentation for external auditors and grantor reviews.
• Track and monitor assigned financial deliverables, deadlines, and reporting requirements.
• Identify trends, discrepancies, and opportunities for process improvements.

Administrative and Process Support

• Maintain written procedures and process documentation for assigned responsibilities.
• Coordinate with internal departments regarding banking, revenue, receivable, and reconciliation matters.
• Assist with special projects, system implementations, and process improvement initiatives.
• Support compliance with internal control requirements, accounting policies, and organizational procedures.
• Perform other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of two years of experience in accounting, finance, treasury, banking, accounts receivable, revenue accounting, or related financial operations.
• Experience performing account reconciliations, journal entries, and financial analysis.
• Strong proficiency in Microsoft Excel and financial reporting tools.
• Experience utilizing banking platforms, accounting systems, and financial software preferred.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise discretion when handling sensitive financial information.
• Ability to work effectively with AI-enabled tools, digital assistants, and workflow technologies to support analysis, research, documentation, and process efficiency while maintaining appropriate review and judgment.