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Payroll Associate Jobs in Waterloo, ON (NOW HIRING)

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Payroll Associate information

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How much do payroll associate jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for payroll associate in Waterloo, ON is $21.93, according to ZipRecruiter salary data. Most workers in this role earn between $17.48 and $24.65 per hour, depending on experience, location, and employer.

What is a payroll associate?

Payroll Associates are professionals responsible for processing employee paychecks, ensuring accurate calculation of wages, withholding taxes, and managing payroll records. They verify timesheets, resolve discrepancies, and comply with federal and state payroll regulations. Payroll Associates often collaborate with human resources and accounting departments to maintain accurate financial records and support employee inquiries regarding compensation. Their work is essential for ensuring employees are paid correctly and on time.

What are the key skills and qualifications needed to thrive as a payroll associate, and why are they important?

To thrive as a Payroll Associate, you need a solid understanding of payroll processes, accounting principles, and attention to detail, often supported by a degree in finance, accounting, or related fields. Familiarity with payroll software such as ADP, QuickBooks, or Paychex, and sometimes certification like FPC or CPP, is typically required. Strong organizational skills, discretion, and effective communication set top performers apart in this role. These competencies ensure accurate and timely payroll processing, compliance with regulations, and confidentiality of sensitive employee information.

What are some common challenges a payroll associate might face, and how can they be addressed?

Payroll Associates often encounter challenges such as managing tight deadlines during payroll cycles, handling sensitive employee data with confidentiality, and staying updated with frequently changing tax regulations. Effective time management and strong attention to detail are essential to avoid errors and ensure compliance. Collaborating closely with HR and finance teams can help resolve discrepancies quickly and maintain smooth payroll operations.

What is the difference between Payroll Associate vs Payroll Clerk?

AspectPayroll AssociatePayroll Clerk
Required CredentialsHigh school diploma; some roles prefer accounting or HR certificationsHigh school diploma; basic understanding of payroll processes
Work EnvironmentOffice setting, often part of HR or finance teamsOffice environment, handling administrative payroll tasks
Employer & Industry UsageUsed across various industries, including corporate, healthcare, and retailCommonly found in similar industries, often overlapping with payroll roles
Comparison Search IntentUnderstanding role differences, career progressionClarifying job responsibilities, entry-level payroll tasks

The Payroll Associate typically has more responsibilities related to payroll processing, compliance, and data management, often requiring some certifications or experience. The Payroll Clerk usually handles administrative payroll tasks, focusing on data entry and record keeping. Both roles are essential in payroll operations, but the Payroll Associate often has a broader scope and may serve as a stepping stone to more advanced payroll or HR positions.

How do you become a payroll associate?

To become a payroll associate, candidates typically need a high school diploma or equivalent, along with strong attention to detail and proficiency in payroll software or spreadsheets. Relevant skills include understanding payroll laws and regulations, and some employers may prefer candidates with prior experience or certifications in payroll or accounting. On-the-job training is common, and familiarity with tools like ADP or QuickBooks can be advantageous.

Is doing payroll a hard job?

Payroll associates are responsible for processing employee wages, ensuring accuracy, and complying with tax laws, which requires attention to detail and knowledge of payroll software. The job can be straightforward but may involve handling complex calculations, deadlines, and sensitive information, making it moderately challenging depending on the organization’s size and complexity.

What are the most commonly searched types of Payroll jobs in Waterloo, ON?

The most popular types of Payroll jobs in Waterloo, ON are:

Payroll Associate jobs near you
Infographic showing various Payroll Associate job openings in Waterloo, ON as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,616 per year, or $21.9 per hour.

Accounting Technician (Public Accounting)

Millards

Brantford, ON

CA$50K - CA$75K/yr

Full-time

Medical, Retirement

Re-posted 9 days ago

Job description

Millards accepts applications for theAccounting Technician position on an ongoing basis, This posting is part of our continuous recruitment process and does not reflect an existing vacancy.

Why choose a career at Millards?

Here at Millards, we offer growth, respect, and work/life balance. Aside from a competitive compensation, benefits package and pension plan, working with Millards offers individuals the opportunity for growth, to make their mark in accounting and work with a firm that is highly respected in the community and further afield.

We believe in teamwork, ongoing professional development, and efficient, professional, and excellent client service. With the majority of our CPAs and Partners having started as students with us, we are proud of the mutual loyalty that defines our culture.

Position Summary

Located in our Brantford Office, this role requires the ability to work within a confidential environment, demonstrate flexibility, adapt to multiple requirements of the role, and work both independently and collaboratively within a team. Local travel will require access to a vehicle for client visits.

Key Responsibilities


  • Involvement in the preparation and or completion of working papers, financial statements and tax returns according to Firm and regulatory standards for clients in a variety of businesses.
  • Coordination, and follow-up with the appropriate government agencies as required, of tax assignments including preparation of tax returns (T1, T2s, T4s, T5s, HST), and coordination with the tax department to ensure queries are cleared and deadlines are met.
  • Communication with clients, acquiring a strong understanding of clients' businesses.
  • Ensure that all significant engagement matters are documented and brought to the attention of the Partner, as well as keeping them informed of the progress of the engagement.


Qualifications & Other Requirements


  • Post-secondary education in Accounting or Business
  • 3-5 years of public accounting experience, including experience with audit and review engagements.
  • Previous experience with accounting programs including Caseware, Taxprep.
  • Ability to prioritize and manage multiple tasks and deadlines.
  • Ability to assist junior staff.
  • Outstanding client/customer service skills.
  • Solid knowledge and understanding of required government taxes (payroll, consumer and other business).
  • Good oral and written communication skills.
  • The flexibility to work additional hours during certain months of the year.


Expected Compensation Range:


  • $50,000 - $75,000 Annually
  • Compensation within this range may vary based on the candidate's skills, experience, and qualifications. In certain situations, a candidate's unique background or specialized experience may warrant consideration slightly outside the posted range.


What does Millards offer?


  • Competitive Compensation
  • Competitive Benefits: Includes Health & Drug Plan, Health Care Spending Account and an employer-matched pension program.
  • Health & Wellness Reimbursement: Millards provides annual contributions towards your personal health & wellness initiatives.
  • Training and Development: Extensive support for your professional growth. Including supporting aspiring CPAs to attain their designation.
  • Company Events: Activities and company events planned by the Millards Social Committee.
  • Dynamic Workplace: Be part of a team where your contributions truly matter.
  • Working in office with occasional travel


Firm Overview

Founded in Brantford, Ontario in 1920, Millards has been providing accounting services for over 100 years. We have a combined team of nearly 100 highly skilled experts including Partners, Associates, Senior Accountants, and support staff.

Millards is a highly respected public accounting firm with three locations across Southern Ontario. Each location works independently but frequently works together co-operatively to provide a more comprehensive range of skillsets and capabilities to our clients.

As a full-service accounting firm, we provide a range of services including personal, corporate, taxation, and valuation. From our Southern Ontario locations, we serve a diverse base of urban and rural clients ranging from individuals and estates, private and professional corporations, and agricultural businesses. Friendly, knowledgeable, and reliable-- our clients can count on Millards for effective and experience driven expertise!


How to Apply

Interested candidates are asked to submit a cover letter and resume with the position title in the subject line, outlining how their skills meet the needs of this position.

We thank all candidates who apply, however, only those selected for an interview will be contacted. Candidates may be subject to background inquiries.By applying to this position, you are confirming you are eligible to work in Canada.

Accommodations


Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. Millards is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Accommodations are available on request.


AI Usage


Millards does not use artificial intelligence to screen, assess, or select applicants for this position.

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