Payroll Assistant Jobs in Villa Rica, GA (NOW HIRING)

Description

At TE Certified we build careers. As a trusted leader in HVAC, Plumbing, and Electrical services, we're known for exceptional craftsmanship and customer care. But what really sets us apart is our people.

We operate with integrity, work with purpose, and always put safety first. Our culture is built on kindness, respect, and work-life balance, because we believe a happy team delivers the best results. We invest in your growth, encourage innovation, and reward hard work with long-term stability and success.

If you're passionate, skilled, and ready to grow-we want you on our team.

TE Certified is looking for a Payroll Manager who is responsible for the accurate and timely processing of all aspects of payroll for a multi-state workforce while ensuring compliance with all applicable payroll laws and regulations. This hands-on role owns the day-to-day payroll function, including payroll processing, payroll taxes, commissions, 401(k) administration, reporting, reconciliations, and year-end payroll activities. The Payroll Manager partners closely with Human Resources and Accounting to ensure employees are paid accurately and payroll operations run efficiently.  

Essential Duties and Responsibilities 

• SME in the wing-to-wing payroll process including linkage between Paylocity (payroll provider) to ERP 
• Manage the end-to-end payroll process for all employees on a weekly, bi-weekly, semi-monthly, or monthly basis. 
• Ensure payroll is processed accurately, timely, and in compliance with company policies and applicable laws. 
• Manage payroll-related administration of the company's 401(k) plan, including deductions, contributions, and coordination with the plan administrator. 
• Lead payroll process improvements, automation initiatives, and system implementations. 
• Develop KPIs and reporting to measure payroll accuracy, timeliness, and compliance. 
• Establish and maintain strong internal controls over payroll processing. 
• Document payroll procedures and maintain process documentation for business continuity. 
• Review and approve payroll registers, tax filings, garnishments, and payroll-related reports. 
• Ensure compliance with federal, state, and local payroll tax regulations. 
• Reconcile payroll accounts and record all payroll-related journal entries, where applicable. 
• Partner with Accounting to ensure payroll expenses, accruals, and liabilities are accurately recorded each pay period. 
• Own the complete payroll reconciliation process, including balancing payroll registers to the general ledger, payroll tax liabilities, benefit deductions, and cash funding 
• Serve as main point of contact with Paylocity (payroll provider) for system maintenance, upgrades, testing, and implementation of new payroll processes. 
• Coordinate year-end payroll activities, including W-2 preparation and distribution. 
• Oversee employee deductions, benefits, retirement contributions, and wage garnishments. 
• Respond to employee payroll inquiries and resolve payroll discrepancies. 
• Develop and maintain payroll policies, procedures, and internal controls. 
• Support internal and external audits by providing payroll documentation and reports. 
• Monitor changes in payroll laws and implement necessary process updates. 
• Prepare payroll reports for management and regulatory agencies. 
• Partners with Business Unit employees, Human Resources and Finance to ensure employee data is accurate and payroll changes are properly authorized. 

Knowledge, Skills & Abilities 

• Knowledge of payroll processing and multi-state payroll compliance 
• High Attention to detail and accuracy 
• Regulatory compliance 
• Strong analytical and problem-solving skills 
• Time management and organization  
• Process improvement 
• Confidentiality and integrity 
• Strong interpersonal and communication skills 

Benefits

• Top Compensation in Atlanta - We've done the research
• Company Sponsored Insurance Provided
• 401(k) with Company Match - Invest in your future
• Paid Gym Membership - You choose the gym
• Company-Sponsored Dental, Vision & Life Insurance
• Paid Holidays & PTO - 6 holidays + 5 PTO days annually

Requirements

Required Qualifications 

• High school diploma or equivalent required 
• Bachelor's degree in accounting, Finance, Business Administration, Human Resources, or a related field preferred. 
• Five or more years of payroll management or senior payroll administration experience. 
• Strong knowledge of payroll regulations, wage and hour laws, and payroll tax requirements. 
• Experience with payroll software and HRIS systems (e.g., ADP, UKG, Workday, Paycom, or similar). 
• Advanced proficiency in Microsoft Excel. 
• Excellent analytical, organizational, communication and problem-solving skills. 
• Ability to maintain confidentiality and handle sensitive employee information. 

Preferred Certifications 

• Accounting or Finance Experience 
• Experience with Paylocity 
• Experience with Sage Intaact ERP system 
• Experience with Service Titan Payroll related functions is a plus (or similar CRM) 
• Experience supporting payroll and 401(k) audits 
• Experience processing complex compensation structures, including commissions, bonuses, piece-rate, and incentive pay. 
• Experience supporting payroll audits and SOX/internal controls  
• Fundamental Payroll Certification (FPC) is a plus. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.