Payables Manager Jobs in Portland, OR (NOW HIRING)

JOB SUMMARY

Salary range: $90,000 - $115,000 annually, plus potential bonus.

The Accounts Payable and Cash Manager is responsible for leading end-to-end Accounts Payable and Cash functions, including invoice processing, payment execution, and cash disbursements. This role oversees team performance and daily operations, leads processes improvements, partners cross-functionally to support effective workflow execution, and ensures accurate, timely, and controlled transaction processing in compliance with company policies, internal controls, and in alignment with Holland Partner Group’s core values. This individual works independently with moderate decision-making authority.

ESSENTIAL JOB FUNCTIONS

• Lead, train, coach, and supervise Accounts Payable and Cash team members, including performance management and employee development.
• Ensure teams meet internal deadlines and service expectations while delivering accurate, timely, and high-quality outputs.
• Oversee accounts payable and cash disbursement processes for assigned business lines, ensuring compliance with company policies, internal controls, and approval authorities.
• Oversee end-to-end invoice processing, including intake, coding, approval routing, and posting, in partnership with the Accounting Operations Manager and intake team, maintaining accountability for AP and cash processes.
• Support onboarding and setup of new properties, ensuring AP and cash processes are established and aligned with standard procedures.
• Monitor AP aging and vendor activity, ensuring timely payment of obligations and resolving discrepancies.
• Monitor and track scheduled and recurring disbursements, including mortgage payments, property taxes, insurance, and other critical obligations, ensuring timely and accurate execution and coordination with Accounting and Finance.
• Oversee and approve payment activities (ACH, wire, and check), ensuring proper documentation, approvals, and adherence to disbursement schedules.
• Coordinate with Accounting and Finance on funding needs, payment prioritization, and timing of disbursements.
• Monitor operational workflows and shared communication channels, ensuring timely responses and effective triage, and manage escalated issues to resolution while reinforcing accountability.
• Maintain a strong control environment across AP and cash processes, including segregation of duties, approvals, audit trails, and fraud prevention.
• Manage vendor relationships, including onboarding, maintenance, and issue resolution.
• Identify and implement process improvements to improve efficiency, accuracy, and consistency across processes.
• Support standardization and scalability of AP and cash processes, contributing to a more efficient and consistent operating model.
• Partner with accounting, finance, and operational teams to resolve issues and align priorities, including cash flow impacts.
• Support system implementations, process changes, and training, including change management and user adoption.
• Assist with audit support and internal control documentation, responding to auditor inquiries as needed.
• Serve as the point of contact for all mortgage lenders and banking institutions.
• Represent Holland Partner Group in a professional manner at all times.
• Perform all other duties as directed and assist the overall team effort.

JOB REQUIREMENTS

Education: Bachelor’s degree in Accounting or related field required. An additional two (2) years of related accounting experience may be considered in lieu of a bachelor’s degree.

Experience: Minimum six (6) years of experience in accounting, transactional accounting functions, accounts payable, cash management, or high-volume transactional environments required, including two (2) years of supervisory experience. Previous experience in property management, real estate operations, and/or prior experience managing accounts payable or cash disbursement functions within a controlled, process-driven environment strongly preferred.

Knowledge, Skills and Abilities Required:

• Strong understanding of accounting principles, including journal entries, debits/credits, and general ledger processes.
• Experience with accounts payable and cash disbursement processes, including invoice processing, payment execution, and transactional workflows.
• Knowledge of internal controls over disbursements, including approvals, segregation of duties, and audit trail requirements.
• Ability to operate effectively in a fast-paced, high-volume environment, managing multiple priorities and meeting deadlines.
• Strong leadership, teamwork, and interpersonal skills, with the ability to coach and develop team members.
• Strong verbal and written communication skills, with the ability to effectively interact with internal and external stakeholders.
• Strong organizational and analytical skills, with high attention to detail and accuracy.
• Customer service mindset with a focus on responsiveness and service quality.
• Ability to work independently and collaboratively in a team environment.
• High level of integrity, accountability, and ability to maintain confidentiality.
• Proficiency in Microsoft Office applications; experience with Yardi and Concur or similar systems preferred.

Attendance: This full-time position requires regular and punctual attendance compliant with the schedule set to meet company needs. Additional hours or overtime may be required.

This position also requires:

• Ability to lift or move up to twenty (20) pounds.
• Hearing and visual ability to observe and detect signs of emergency situations.
• Fluency in English both verbally and non-verbally.

Benefits: Holland is proud to offer a competitive and comprehensive benefits package, with enrollment eligibility beginning first day of the month following date of hire, that includes health care benefits (Medical, Dental, Vision, HSA, FSA), income replacement (Long-term Disability) and retirement savings through our 401(k), including employer match. Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA) and we are proud to offer our Employee Assistance Program (EAP) and Tuition Reimbursement. We offer Paid Time Off (PTO) and state mandated Paid Sick Leave, paid holidays, the opportunity for our employees to get involved in their communities using Volunteer Time Off (VTO), and a generous Sabbatical after every 5 years of service. There are also opportunities to share in the success of the company through our profit share programs.

If interested, you can search for specific or similar opportunities on Holland's Careers Page and apply to the job posting with an accurate resume for consideration.