Part Time Workflow Management Jobs in Michigan (NOW HIRING)

Position Information
Position Information (Default Section)
Posting Number
0001059
Position Title:
Administrative Assistant, Facilities Management (Part-time)
Reports to:
Executive Director, Facilities Management
Department:
Facilities Management
Classification:
Non-Exempt
If 'Classified,' 'Facilities,' or 'On-call,' hours per week:
25 hours per week
Full or Part-time:
Part Time
Job Summary:
Responsible for quality and efficient office management of Facilities Department. Responsible for administrative support to Executive Director, Facilities Management (FM), Facilities Engineer, Facilities Operations Manager, and Emergency Preparedness and Public Safety Manager. Has regular direct contact with students, employees, and visitors.
College Intro:
Lake Michigan College, located in Benton Harbor, Michigan, is a vibrant community college committed to providing high-quality education and fostering a supportive learning environment. The college offers a diverse range of programs and degrees, including associate degrees, certificates, and transfer programs designed to help students achieve their academic and career goals. With modern facilities, experienced faculty, and a strong focus on student success, Lake Michigan College prepares students for a variety of careers and further education opportunities. Whether you're looking to start your college journey, enhance your skills, or explore new career paths, Lake Michigan College provides the resources and support needed to succeed.
Essential Functions:
1. Provides office management and administrative support for Executive Director, Facilities Engineer, Facilities Operations Manager, and Emergency Preparedness and Public Safety Manager. Provides administrative support to Building Operation teams and Emergency Management team. Answers and distributes phone, radio, and electronic messages for department.
2. Acts as public contact and helps employees, students, and visitors.
3. Participates in development, recommendation, and administration of policies, procedures and processes in support of departmental operations.
4. Develops, organizes and maintains files, processes requests for requisitions and tracks purchase orders for receipt and payment. Processes invoicing with Accounts Payable. Records and codes credit card purchases, processes documents for review/approval and circulates back to Finance.
5. Maintains and processes electronic time reporting, payroll, mileage logs, vacation calendar, utility metering logs, etc. Collaborates with Culture & Talent Success to facilitate required facilities training. Assists with recordkeeping and supports staff with access and scheduling.
6. Schedules and reserves motor pool vehicles; manages gas cards for vehicles. Provides daily support and oversight of processes like maintenance management, time keeping, electronic workflow processes, and energy management. Manages Facilities uniform ordering and distribution. Responsible for managing department office supplies.
7. Responsible for maintenance work order retrieval and distribution and update of maintenance management system. Serves as liaison for service/work order requests.
8. Assists with special projects and development and analysis of department reports and surveys.
9. Provides mailroom/warehouse assistance and support, and backup/support for College Scheduler.
10. Point person for communications related to Building Coordinator duties at Main building. Actively supports necessary coordination with departments in Main building for events and activities. Coordinates and implements temporary wayfinding signage as required for events and activities.
11. Performs other duties as assigned.
Other Duties:
Job Specifications:
Associates degree or equivalent, relevant education required. Three or more years of office management experience required. Excellent computer skills, including Microsoft Teams, Word, Excel and PowerPoint as well as virtual meeting software required. Familiarity with workflow software and other facilities support systems such as CMMS and energy management. Demonstrated ability to learn and use a wide variety of software systems including electronic time keeping, maintenance management systems, accounting systems. Must respond and adapt quickly in a fast-paced environment. Confidentiality. Professionalism. Strong interpersonal/communication skills, written and oral.
All positions at Lake Michigan College require regular and predicable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the College's Flexible Scheduling and Remote Work Options policy.
Hiring Range:
$16.40 - $18.41
Special Instructions to Applicants:
Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Applications will be screened for minimum qualifications as received. If you have questions, please contact Human Resources at hr@lakemichigancollege.edu.
https://www.lakemichigancollege.edu/about.
Official transcripts required upon hire. Benefits start immediately first day of employment.
Virtual Campus tour:
https://www.youtube.com/watch?v=NMxd91KXcGs
Open Date:
07/16/2026
Closing Date:
07/31/2026