Job Posting Title:
Energy Institute Senior Student Associate
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Hiring Department:
Energy Institute
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
15
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FLSA Status:
To Be Determined at Offer
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Earliest Start Date:
Ongoing
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
The Energy Institute (EI) at The University of Texas at Austin is seeking part-time Senior Student Associate undergraduate and graduate student workers for the 2026-27 school year to assist with communications, writing, social media, and administrative functions.
EI facilitates interdisciplinary energy research and engagement across all colleges and departments at UT, helping to catalyze innovation by fostering strategic partnerships among experts in UT's top-ranked programs-including engineering, business, geology, natural sciences, law, and public policy-and stakeholders in industry, government, and nonprofit sectors.
Purpose
The EI Senior Student Associate (EI SSA) team works closely with EI staff to assist in all areas of external relations, including communications, marketing/digital design, social media management, event/conference preparation and support, and writing. The role will also assist with day-to-day office administration.
Responsibilities
- Assist with EI's monthly newsletter, including research, drafting copy, and creating the email within EI's email platform
- Assist with administration of EI's weekly UT Energy Symposium speaker series, including communicating with speakers, publicizing the talks, updating the talk webpages, posting videos, and keeping track of the status of these tasks
- Assist with all aspects of EI's events, including communications, materials, planning, logistics, and on-site support
- Assist with updating and reporting on EI's websites and social media
- Support operation of the EI office
Required Qualifications
- Graduate or upper-division undergraduate student in good academic standing, preferably in fields related to energy, communications, public policy, or business
- Ideal candidates are self-starters able to grasp complex subject matter quickly and work well with other student associate team members and EI staff
- Strong research and writing skills
- Experience with strategic engagement on social media platforms
- Experience with or willingness to learn email, website, and event registration platforms, such as Constant Contact, WordPress, Drupal, and Eventbrite or similar
- Experience in Excel, PowerPoint, and either Canva or Adobe Creative Suite (including Photoshop and Illustrator)
- Excellent organizational skills and meticulous attention to detail
- Experience managing multiple projects and handling competing deadlines
- Willingness to perform a variety of duties and keep track of work for reporting progress to supervisors
- Ability to work independently in a fast-paced environment
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Demonstrated interest in energy-related research or policy.
- Experience in the following areas:
- Visual presentation and storytelling
- Photography and/or videography
- Creating and editing video content
- Event planning, graphic design, and copywriting public-facing content
- Updating websites in a CMS such as WordPress or Drupal
- Using a project management tool such as Asana, Monday, Jira, ClickUp, or Trello
- Working in energy-related fields and/or in communications, public affairs, government, media, or similar organizations
- Working with professional staff in an office environment
- Strategy or process development
Salary Range
$17+ per hour, depending on qualifications
Working Conditions
- Typical office environment
- Work location and schedule may vary based on the locations and times of various events
Work Shift
- The number of hours and the schedule for this position will be set by mutual agreement between the worker and manager.
Required Materials
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp
Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
