Part Time Vertex Energy Jobs (NOW HIRING)

Description:

Operating under its parent company, Vertex Energy, H&H Oil, our administrative professionals are the backbone of our organization. We’re seeking detail-oriented individuals to manage critical processes in a dynamic, collaborative environment. You’ll coordinate essential functions, support team initiatives, and drive operational excellence while embracing a culture of continuous improvement. If you’re ready to put your organizational expertise to work and make a tangible impact on our business, your pathway Forward starts with H&H Oil.

Position Summary:

The Part-Time Administrative Assistant serves as a key member of the Customer Service team, reporting to the Customer Service Manager. This role supports Operations across Customer Service, Transportation, and Sales through a variety of administrative, organizational, and communication tasks. The position regularly handles confidential and time-sensitive information and requires familiarity with standard industry practices and procedures. The ideal candidate communicates effectively, ensures accuracy in all responsibilities, and consistently delivers high-quality work in a timely manner.

Responsibilities & Essential Job Functions:

Administrative

• Answer, screen, and return incoming calls; monitor voicemail and follow up as needed
• Greet visitors, manage access, and coordinate with vendors
• Prepare and distribute written and electronic correspondence
• Perform data entry and maintain Excel spreadsheets
• Generate, review, and close out work orders
• Maintain office supply inventory
• Scan, file, and organize documentation
• Create and maintain customer records and files
• Manage incoming and outgoing mail and packages
• Coordinate travel arrangements as requested

Customer Service Support

• Maintain call-in logs and communicate customer information to managers, sales representatives, and drivers
• Coordinate and distribute sales leads to the appropriate sales team members
• Verify and update customer pricing as needed
• Route customer inquiries to the appropriate department
• Respond to customer questions, complaints, and correspondence in a timely manner
• Process and manage work orders within the system
• Generate invoices and coordinate mailing
• Collaborate with accounting to verify customer payment status

Accounting Support

• Set up and maintain customer accounts, including pricing and contact details
• Generate work orders and invoices
• Request and track purchase orders
• Assist vendors with purchase orders, invoices, and payment inquiries
• Set up new vendor accounts
• Process customer payments and support accounting functions as needed

Transportation Support

• Prepare and maintain route schedules and update systems and route sheets
• Provide routing support and communicate updates to drivers
• Generate and update transportation-related reports as needed

Requirements:

• High school diploma required.
• Three years of related experience or equivalent combination of education and experience.
• Proficiency in using computers and various software such as Microsoft Office applications.
• Ability to work effectively in a team environment.