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Part Time Transaction Coordinator Jobs in Seattle, WA

Sherwin-Williams

Branch Coordinator

Redmond, WA · On-site

$23/hr

This is a Part-Time Role with Pay Starting at $23.00 Hourly. This role prefers candidates with ... Process sales transactions accurately and consistent with policies and procedures * Follow and ...

Claire's

Part-Time Manager - Tacoma Icing

Tacoma, WA · On-site

$18.16 - $19.66/hr

Description Part-Time Manager Opportunity Join the team. Drive Sales. Be the Most You! At Claire ... From managing inventory and handling cash transactions to visual merchandising and coordinating ...

FedEx Office

Retail Customer Service Associate

Bellevue, WA · On-site

$17 - $18.50/hr

For part-time, start accruing after 1 year of service at a rate of 3.34 hours for every 173 hours ... Processes financial transactions using a Point of Sale terminal (POS),including handling cash and ...

All JobsTransaction JobsPart Time Transaction Coordinator JobsPart Time Transaction Coordinator Jobs in Seattle, WA

Part Time Transaction Coordinator information

See Seattle, WA salary details

$28.5K

$59.2K

$84.2K

How much do part time transaction coordinator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for part time transaction coordinator in Seattle, WA is $59,174.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,500.00 and $66,000.00 per year, depending on experience, location, and employer.

What is a part time transaction coordinator?

Part time transaction coordinators are professionals who assist real estate agents, brokers, or teams with managing the administrative tasks involved in real estate transactions, but on a part-time basis. Their responsibilities typically include coordinating paperwork, tracking deadlines, communicating with clients and third parties, and ensuring all documents are properly completed. By working part time, they offer flexibility to both the real estate team and themselves, handling transaction files for a set number of hours or transactions per week. This role helps real estate professionals stay organized and compliant while allowing for work-life balance or supplemental income for the coordinator.

What are the key skills and qualifications needed to thrive as a part time transaction coordinator?

To thrive as a Part Time Transaction Coordinator, you need strong organizational skills, attention to detail, and a solid understanding of real estate transactions, often supported by experience in real estate or administrative roles. Familiarity with transaction management software, e-signature platforms, and CRM systems is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate between agents, clients, and vendors. These skills ensure smooth, compliant transaction processes and high client satisfaction in a deadline-driven environment.

What are some common challenges faced by part time transaction coordinators, and how can they be managed effectively?

Part-time transaction coordinators often juggle multiple transactions simultaneously while working limited hours, which can make time management and organization particularly challenging. To manage this effectively, it’s important to establish clear communication protocols with agents, clients, and other stakeholders, and to use digital tools to track deadlines and required documentation. Proactively setting expectations about availability and response times also helps prevent miscommunication and ensures transactions stay on track. Many coordinators find creating detailed checklists and automating reminders essential for staying organized and meeting all compliance requirements.

What is the difference between Part Time Transaction Coordinator vs Part Time Real Estate Assistant?

AspectPart Time Transaction CoordinatorPart Time Real Estate Assistant
CredentialsReal estate license or certification often preferredReal estate license or administrative experience
Work EnvironmentOffice-based, supporting real estate transactionsOffice or field, assisting agents with various tasks
Employer & IndustryReal estate brokerages, title companiesReal estate agencies, brokerages
Search & Comparison IntentTransaction process, paperwork managementAdministrative support, client communication

While both roles support real estate professionals, a Part Time Transaction Coordinator primarily manages transaction paperwork and deadlines, ensuring smooth closings. A Part Time Real Estate Assistant handles broader administrative tasks, including marketing, scheduling, and client communication. Understanding these differences helps in choosing the right role based on your skills and career goals.

Are part time transaction coordinators in demand?

Part time transaction coordinators are in moderate demand, especially in real estate markets with active property transactions. Their role involves managing paperwork, deadlines, and communication between agents and clients, often requiring familiarity with transaction management software. Demand can vary based on regional market activity and the availability of qualified professionals.

Can a part time transaction coordinator work from home?

Part time transaction coordinators can often work from home, especially if their tasks involve document management, communication, and scheduling, which can be performed remotely with the right tools. However, some employers may require in-office presence for certain activities or meetings, so availability depends on the company's policies and the specific role requirements.

Is being a part time transaction coordinator worth it?

Part-time transaction coordinators assist with managing real estate transaction processes, often offering flexible schedules and the opportunity to gain industry experience. The role typically requires strong organizational skills and attention to detail, and pay varies based on location and workload. It can be a worthwhile option for those seeking part-time work in real estate support or looking to build relevant skills.

What are popular job titles related to Part Time Transaction Coordinator jobs in Seattle, WA?

For Part Time Transaction Coordinator jobs in Seattle, WA, the most frequently searched job titles are:

What job categories do people searching Part Time Transaction Coordinator jobs in Seattle, WA look for?

The top searched job categories for Part Time Transaction Coordinator jobs in Seattle, WA are:

Part Time Transaction Coordinator jobs near you
Infographic showing various Part Time Transaction Coordinator job openings in Seattle, WA as of August 2026, with employment types broken down into 100% Part Time. Highlights an 83% In-person, and 17% Remote job distribution, with an average salary of $59,174 per year, or $28.4 per hour.

HRIS and Operations Coordinator

THE NORTHWEST SCHOOL OF THE ARTS

Seattle, WA • On-site

$36 - $38/hr

Part-time

Posted 4 days ago

Job description

HRIS and Operations Coordinator (0.50 FTE)
Part-Time non-exempt Approximately 20 hours per week
About The Northwest School
The Northwest School is an independent day and boarding school serving students in grades 6-12 on an urban campus in Seattle's Capitol Hill neighborhood. As Seattle's only day and boarding school, Northwest offers a distinctive educational experience that combines rigorous academics with experiential, interdisciplinary learning in a vibrant city setting.
Our liberal arts program nurtures compassionate, globally aware, and environmentally conscious students who find joy in learning and are prepared to engage thoughtfully and creatively in an interconnected world. Northwest is a warm, inclusive community grounded in shared values and a deep commitment to belonging.
We believe diversity strengthens our school and are dedicated to building a faculty and student body that reflects the broader society. We strongly encourage candidates from underrepresented groups to apply.
Position Summary
The HRIS and Operations Coordinator provides administrative and transactional support to the Human Resources Department. Reporting to the Director of Human Resources, this position serves as the department's primary HRIS administrator and is responsible for processing employee transactions, maintaining HR data integrity, supporting payroll and benefits administration, and ensuring the accurate administration of employee information in Paycom. This role plays a critical part in ensuring employees receive accurate pay, benefits, and HR support while maintaining the integrity of the school's HR data. Success in this role depends on exceptional attention to detail, strong technical aptitude, sound judgment, and the ability to manage a high volume of HR transactions with accuracy and confidentiality. This position works closely with employees across the school and plays an important role in delivering responsive, accurate, and service-oriented HR support while maintaining the integrity of the school's HR systems and processes.
Essential Responsibilities
HRIS (Paycom) Administration
  • Serve as the department's primary Paycom administrator for day-to-day transactions.
  • Process employee hires, transfers, promotions, compensation changes, and separations.
  • Maintain employee demographic, position, and organizational records.
  • Assist with onboarding and offboarding workflows.
  • Process electronic personnel actions and ensure data integrity.
  • Generate routine and ad hoc HR reports.
  • Assist with Paycom system testing and implementation of new features.
  • Troubleshoot employee and manager Paycom questions.
  • Monitor data accuracy and proactively identify discrepancies.
  • Recommend opportunities to improve HR workflows, automate processes within Paycom, and increase operational efficiency.

Employee Records & HR Administration
  • Maintain personnel files in accordance with federal, state, and school record retention requirements.
  • Process employment verification requests.
  • Prepare employment letters and HR correspondence.
  • Track required licenses, certifications, and required trainings.
  • Prepare and process employment documents related to compensation and contract changes under the direction of the Director of Human Resources.
  • Coordinate new hire paperwork and onboarding documentation.
  • Conduct routine audits of employee and payroll data to ensure accuracy and identify discrepancies before payroll processing.

Payroll & Benefits Support
  • Assist with monthly payroll preparation and auditing.
  • Review timekeeping records for completeness and accuracy.
  • Support benefit enrollment and qualifying life event changes.
  • Assist employees with routine benefit and Paycom questions.
  • Coordinate benefits documentation with carriers and vendors.
  • Prepare reports for payroll, benefits, and audits.
  • Coordinate annual HR processes such as contract distribution, benefits open enrollment, annual required trainings, and personnel record updates.

Talent Acquisition Support
  • Post job openings in Paycom.
  • Monitor applicant workflow.
  • Coordinate candidate communications.
  • Prepare offer letters and hiring documents.
  • Coordinate pre-employment screening, background checks, reference checks, and new hire onboarding.

Compliance & Reporting
  • Assist with annual compliance reporting.
  • Process documentation and maintain records related to workers' compensation claims and leave administration.
  • Prepare reports for audits and regulatory requests.
  • Support HR operational projects and continuous improvement initiatives.

Customer Service
  • Serve as a first point of contact for routine HR questions.
  • Monitor and respond to questions in shared HR email inbox. Elevate to Director of Human Resources as appropriate.
  • Provide excellent customer service to faculty.
  • Escalate complex employee relations matters to the Director of Human Resources.
  • Maintain strict confidentiality regarding employee information.

Required Qualifications
  • Demonstrated proficiency using an enterprise HRIS, including personnel actions, onboarding, reporting, payroll support, and workflow administration.
  • Experience with HRIS workflows, document management, and reporting.
  • Associate's degree or equivalent combination of education and experience.
  • Two or more years of experience in HR operations, payroll, HRIS administration, or a closely related administrative role.
  • Exceptional attention to detail and accuracy.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with professionalism and discretion.
  • Strong Microsoft Office skills, particularly Excel, Word, and Outlook.
  • Ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications
  • Bachelor's degree in human resources, business administration, or related field.
  • Experience administering Paycom, including workflows, document management, reporting, and HRIS configuration.
  • Previous HR administrative experience.
  • Experience working in an independent school, nonprofit, or educational environment.
  • Experience supporting payroll or benefits administration.
  • HR certification (aPHR) or interest in pursuing HR certification.

Knowledge, Skills & Abilities
  • Proficiency in Paycom navigation and transaction processing.
  • Strong data entry accuracy and attention to detail.
  • Ability to identify discrepancies and resolve issues proactively.
  • Excellent organizational skills.
  • Strong customer service orientation.
  • Ability to learn new systems quickly.
  • Ability to work independently while collaborating effectively with others.
  • High level of integrity and discretion.
  • Ability to exercise sound judgment while handling highly confidential employee information.

Physical Requirements
  • Ability to lift to 15 pounds in connection with job duties.
  • Ability to stand, sit, and move comfortably on campus for extended periods.
  • Ability to climb stairs and navigate uneven surfaces as needed between locations within and outside school buildings.
  • Ability to use standard office equipment.

Compensation & Benefits
The salary range is $36 to $38 per hour, based on education, relevant experience, and demonstrated HRIS expertise. This is a 0.50 FTE non-exempt position. This position is not eligible for benefits.
Work Schedule
The typical schedule is approximately 20 hours per week and will generally be established in collaboration with the Director of Human Resources. Additional hours may occasionally be available during peak hiring, onboarding, or other high-volume periods. This is an in-person, on-site position. Based on the needs of the department, remote work is not an option at this time.
Application Process
Please submit a cover letter and résumé online at: https://www.northwestschool.org/about/employment.
We are an Equal Opportunity Employer that values workplace diversity. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, genetic information, or marital status.

Apply