Part Time Project Assistant Jobs in Toronto, ON (NOW HIRING)

Contract Term: 1-Year

Position Type: Part-Time

Location: Requires in-person work at StepStones' offices in Toronto, ON

Reports To: Executive Director

Salary Range: $75,000 - $100,000

Posting: April 2, 2026 to April 27, 2026

Position Overview

StepStones for Youth is seeking a highly organized, adaptable, and solutions-oriented Project Manager with extensive experience in social services (ideally related to topics such as child protection and youth homelessness) to oversee multiple concurrent projects. The project manager will be responsible for supporting program evaluation, research, partner collaboration, stakeholder engagement and this will also include the activation of our newly acquired property - which will become the first dedicated hub in Canada designed specifically for young people involved in the child welfare system - along with other cross-organizational strategic initiatives. This role will play a key role in transforming a physical space into a welcoming, purpose-built environment where young people can access wrap-around supports, programming, and community. This hub will serve as a model for what support for youth involved in foster care can look like across the country.

This is a generalist project management role that requires strong operational judgment, the ability to create structure in dynamic and evolving environments, and comfort balancing long-term strategic planning with day-to-day problem solving.

The successful candidate will work with senior leadership to ensure key initiatives are executed efficiently, compliantly, and on schedule.

Key Responsibilities

Organizational Project Management

• Lead the planning, coordination, and execution of strategic projects from initiation through evaluation, ensuring alignment with budget and timelines.
• Develop and manage comprehensive project plans, milestones, and reporting systems to track progress, risks, and deliverables.
• Coordinate cross-departmental teams, external vendors, and partners to ensure clarity, accountability, and momentum across initiatives.
• Oversee operational planning and execution of events, community initiatives, and organizational activations, including logistics, compliance, and budget tracking.
• Strengthen organizational systems and infrastructure by identifying operational efficiencies, improving workflows, and developing scalable processes and documentation.
• Provide executive-level support through regular progress updates, board reporting preparation, and proactive identification of operational risks and improvement opportunities.

Property Project Oversight

• Lead day-to-day coordination and develop detailed project timelines for all project related initiatives.
• In collaboration with the CEO, monitor renovation budgets, source quotes, and submit orders. Assist with procurement processes and vendor selection.
• Ensure compliance with municipal, provincial, fire code, and all other relevant regulations. Coordinate inspections and follow-up work.

• Develop systems for ongoing building oversight and maintenance

• Develop building risk management and incident response protocols

• Troubleshoot urgent or emerging building-related issues
• Provide on-site presence as required

• Liaise with contractors, architects, engineers, inspectors, accessibility consultants, and city officials.

Qualifications

• 3+ years of project management experience and 5-7 years of social service experience
• Experience in non-profit or community-based organizations (especially related to child protection) considered a strong asset
• Experience managing renovation projects considered a strong asset
• Demonstrated experience managing multiple concurrent projects
• Strong vendor and stakeholder management skills
• Experience working with budgets and financial tracking
• Familiarity with compliance, permits, or municipal processes is an asset
• Experience with CRM or database implementations is an asset
• Proficiency in Microsoft 365 and project tracking tools
• PMP, CAPM, and other relevant certification considered an asset (not required)

Competencies & Personal Attributes

• Highly organized and detail-oriented
• Strong written and verbal communicator
• Able to shift between strategic and tactical work
• Strong judgment and discretion
• Proactive problem solver
• Values-driven and aligned with youth-centered, equity-focused work