Part Time Event Planner Jobs in Elgin, IL (NOW HIRING)

Position Title:  Director of Street Scenes         Status:  Part-time, Hourly  

    Reports to:  Director of Mi   Reports to: Director of Mission Outreach            Department:  Mission Outreach

JOB SUMMARY

The Director of Street Scenes is responsible for planning, organizing, and executing the annual Street Scenes Fundraising Event. The Director will coordinate Street Scenes volunteers' recruitment, training, and placement, including the Street Scenes volunteer Director team.  The Director will work closely with members of the Principal's Office, Business Office, the Marketing Department, and with faculty, staff, alumni, and parents to successfully execute the Street Scenes event.  The Director will have financial accountability for revenue and expense targets as assigned. 

POSITION REQUIREMENTS AND SKILLS

• Associates or Bachelors degree preferred.
• At least 21 years of age with the ability to pass requirements for a criminal background clearance.
• Understanding and acceptance of the mission of Carmel Catholic High School.
• 3-5 years of experience in volunteer recruitment and management.
• Advanced knowledge of Microsoft Office, Google, and e-mail software is required. Veracross database and Boost My School software aptitude or experience are preferred.
• Strong phone and web searching skills are required.
• Detail-oriented with the ability to prioritize and complete work on time and accurately, working with interruptions and under pressure.
• Excellent verbal and written communication skills; excellent organizational skills.
• Must work well with people: properly and timely engage, thank, and retain volunteers.
• Possess the ability to help students fundraise and engage in the fundraising and marketing processes.
• Demonstrated ability to work with confidential material in a professional and ethical manner.
• Must possess the ability to be flexible and exercise creative problemsolving.

DUTIES AND RESPONSIBILITIES

• Plan, organize, and execute the annual Street Scenes fundraiser, documenting and updating all processes and procedures.
• Assist in building community and school culture with Faculty and Staff concerning Street Scenes. 
• Build and strengthen the Street Scenes brand through creative and effective marketing and promotion. 
• Work closely with the Street Scenes School Liaison Director and the Street Scenes Finance Director during the fundraising campaign and event production. 
• Manage the Street Scenes financial accounts to meet the annual target goals.
• Organize and coordinate the recruitment of volunteers for the various key roles in the production of Street Scenes. Actively recruit and steward parent and alumni volunteers, maintaining communication with them. Maintain accurate records of volunteer participation, contact information, areas of interest, qualifications, and background investigations in cooperation with the Human Resources department.
• Lead and develop the Street Scenes Director team and build in succession planning as needed.
• Perform other duties/projects as assigned.

COOPERATIVE WORKING RELATIONSHIPS

The Director of Street Scenes works closely with the Student Activity Director, the Street Scenes School Liaison Director, the Street Scenes Finance Director, the security team, maintenance department, members of the Marketing team, the Principal, and their administrative staff. The Director works closely with the Human Resources department in screening volunteers and maintaining volunteer records and with the Business office to properly account for revenue and expenses of all of the Street Scenes general ledger accounts.  Faculty and staff must have a close working relationship when collaborating on this school-sponsored event. 

ENVIRONMENTAL DATA AND JOB HAZARDS

The work hours are M-F and frequently include evenings and weekends as required by the department's needs or demands.  Schedule flexibility is offered.  During the Street Scenes event week; evening and weekend coverage is required.

PHYSICAL AND MENTAL DEMANDS

• Moderate physical effort is required: regularly seated with freedom of movement, handling supplies and materials related to events, and events planning.
• Some lifting may be required.
• Regular typing is required.
• The employee must be able to impart and receive detailed information through verbal and written communication.
• The employee must be able to work in situations involving measurable or verifiable criteria, situations dealing with people, performing under stressful situations, and working with set limits, tolerances, or standards.