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Academic Coordinator for the New Testament, Old Testament, Theology & Classical Theology Departments

This part-time, temporary position assists and coordinates office and administrative services for the New Testament, Old Testament, Theology, and Classical Theology Departments. The Academic Coordinator directly supports the students, faculty, and program needs of the Department Chairs, faculty, and students in the New Testament, Old Testament Department, Theology Department, and Classical Theology Departments.

Alignment with Theological Positions: The person who fills this position must be someone who personally agrees with Biola's Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola.

Department: Talbot

Supervisors: Department Chairs of the New Testament, Old Testament, Theology, and Classical Theology Departments

Educational Requirements: High School diploma required, B.A. and/or some academic background preferred.

Work Requirements: Non-exempt (02), part-time, 25-hours per week, June 22, 2026 - November 6, 2026. This position requires personal attendance at Biola's campus in La Mirada, CA.

Essential Duties:

• Provide administrative support for the Department Chairs the New Testament, Old Testament, and Theology Departments.
• Provide administrative support for department and program faculty.
• Manage, coordinate and process the applications and hiring of full-time and adjunct faculty.
• Assist faculty with their calendars.
• Supports full-time and part-time faculty with a variety of course-related tasks (e.g., textbook orders, desk copies, library copies, grade submission, class evaluations).
• Provides light editing for course packs and other course-related documents.
• Serves as an Accessibility Point Person for faculty, checking course materials for accessibility.

Student Support:

• First line of contact for student advising and curriculum planning.
• Provide academic advising services, including scheduling, including late adds, drops, and overrides.
• Maintain up-to-date program information to assist students in the registration process.
• Proctor individual exams with students inside the office as needed by faculty.

Administrative Support:

• In coordination with the Department Chair and the Dean's Offices, schedules courses for the department and programs, ensuring appropriate seat and classroom availability.
• Manage department AUL forms, course scheduling, arranged courses, substitution requests, registration overrides, facilities and campus coordination requests.
• Monitor enrollment and coordinate enrollment requirements with respective faculty.
• Review and revise class descriptions for annual university catalog revisions.
• Plan and budget events, conferences, lecture series, department meetings, and receptions.
• Create and maintain database for assessment purposes.
• Prepare and track all accounting documents, such as Reimbursement Requests, Journal Entries, Journal Receipts, Compensation Requests, Wire Transfers, and assisting with Concur.
• Manage and review the department budgets.
• Develop budget and system for departmental self-publications.
• Performs clerical work for the office (e.g. photocopying, shredding, ordering supplies, filing).
• Process and track library acquisitions for the departments.
• Order and maintain office supplies for department faculty.
• Maintain syllabi repositories.
• Maintain alumni assessment databases and surveys for ATS/WASC.
• Supervise and delegate tasks to student assistant.
• Perform other duties as assigned.

Required Skills and Qualifications:

• Understanding of and commitment to the mission of Talbot School of Theology.
• 2-4 years of administrative office experience.
• Some experience working in an academic environment is preferred.
• Self-initiating person who is organized and able to work independently with minimal supervision.
• Excellent written and verbal communication, grammar and spelling skills, and telephone manners.
• Ability to formulate and articulate sound policies.
• Demonstrate capacity to identify, resolve, and consult on a wide range of administrative and personnel issues.
• High level of computer skills with working knowledge of Mac and PC computers, Microsoft Office, Google Applications, and Adobe Acrobat.
• Type a minimum of 50-65 words per minute with accuracy.
• Demonstrated experience in successful completion of multiple significant projects, events and responsibilities.
• Warm, interpersonal skills, personable, cordial, professional demeanor, and works well with a team.
• Ability to work with many different people and handle a variety of tasks, all with a good sense of humor.
• Dependability, integrity and ability to receive and implement suggestions from supervisors.
• Willing to be flexible and sustain a learning posture.
• Open to supervision with a teachable spirit.
• Ethical competence.
• Ability to work with a diverse constituency and promote an effective work environment.
• Strong, stable and mature Christian faith.
• Maintain a lifestyle consistent with sound Christian principles and the standards of conduct of Biola University.
• Willing to work at occasional evening or weekend events.
• Willing and able to walk substantial distances and climb stairs on campus without accommodation.
• Willing and able to serve as interdepartmental courier, making frequent deliveries and pickups and performing other jobs that require substantial walking around the campus and climbing stairs. Able to lift heavy boxes and packages while sorting and delivering the mail.

Hiring Range: $22.79 - 25.00 per hour