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Part Time Administrative Support Jobs in Utah (NOW HIRING)

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Part Time Administrative Support information

What is the difference between Part Time Administrative Support vs Part Time Office Assistant?

AspectPart Time Administrative SupportPart Time Office Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; basic computer skills often required
Work EnvironmentOffice settings, handling administrative tasksOffice or retail environments, assisting with clerical duties
Employer & Industry UsageBusinesses, government agencies, nonprofitsSmall businesses, schools, healthcare facilities
Common Search & ComparisonAdministrative tasks, clerical support, schedulingClerical duties, receptionist tasks, data entry

Part Time Administrative Support roles focus on providing administrative and clerical assistance, often involving scheduling, correspondence, and document management. Part Time Office Assistants typically perform similar clerical tasks but may also handle reception duties and basic customer service. While both roles require basic office skills, Administrative Support positions may demand more specialized organizational skills, making them slightly more advanced in administrative functions.

What are some common challenges faced by part time administrative support staff, and how can they effectively manage their workload?

Part-time administrative support staff often face the challenge of balancing multiple tasks within limited working hours. Prioritizing assignments, staying organized, and communicating clearly with supervisors can help manage these demands. It’s important to set realistic expectations with your team about turnaround times and availability. Using productivity tools and regularly checking in with colleagues ensures that deadlines are met and tasks are not overlooked. Proactively seeking clarification on priorities can also help minimize stress and improve efficiency.

What are the key skills and qualifications needed to thrive as part time administrative support?

To thrive as a Part Time Administrative Support, you need strong organizational abilities, attention to detail, and proficiency in office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and scheduling systems is typically required. Excellent communication, time management, and adaptability are standout soft skills for this role. These skills and qualities ensure efficient workflow, accurate task completion, and effective support for teams in dynamic office environments.

What is part time administrative support?

Part time administrative support jobs involve assisting with the day-to-day operations of an office or organization, usually for fewer hours than a full-time position. Typical responsibilities include answering phones, scheduling appointments, managing files, preparing documents, and supporting staff with various clerical tasks. These roles require strong organizational, communication, and computer skills, and are ideal for individuals seeking flexible work hours or balancing other commitments.
What cities in Utah are hiring for Part Time Administrative Support jobs? Cities in Utah with the most Part Time Administrative Support job openings:
Part Time Administrative Support jobs near you
Infographic showing various Part Time Administrative Support job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 57% Full Time, 28% Part Time, and 14% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

ADMINISTRATIVE ASSISTANT II- ECONONIC DEVELOPMENT

Park City Municipal Corporation

Park City, UT • On-site

$28.15 - $34.50/hr

Full-time, Part-time

Posted 3 days ago

New

Job description

RATE OF PAY $28.15-$34.50 PER HOUR (D.O.E.)
THIS IS A FT POSITION WITH BENEFITS
JOB SUMMARY:
The Administrative Assistant II serves as the primary administrative and operational coordinator for the Economic Development Department and provides advanced administrative support to the Property & Environmental Services, Special Events, and Housing divisions. The position coordinates departmental operations, executive workflow, financial administration, boards and committees, public processes, records management, and cross-department initiatives requiring independent judgment and minimal supervision. The Administrative Assistant II identifies opportunities to improve administrative systems and serves as a resource for administrative coordination across supported departments.
TYPICAL DUTIES:
Executive & Department Operations
  • Serves as the primary administrative coordinator supporting department leadership across Economic Development, Housing, Property & Environmental Services, and Special Events.
  • Coordinates executive calendars, department priorities, workflow, meetings, and follow-up actions across multiple programs and initiatives.
  • Anticipates operational needs, organizes competing priorities, and ensures timely completion of department administrative functions.
  • Coordinates administrative support across multiple functional areas and assists in assigning work to part-time administrative staff, as assigned.

Financial, Procurement & Administrative Functions
  • Administers departmental financial processes, including purchase orders, invoice processing, budget tracking, reconciliation activities, and expenditure monitoring.
  • Coordinates contracts, agreements, RFPs, RSOQs, grants, and related procurement documentation.
  • Coordinates GRAMA requests, document collection, records review, and statutory response tracking.
  • Maintains department records management systems, filing systems, workflow tracking, and organizational documentation.
  • Recommends and implements improvements to administrative systems and operational processes.

Public Process, Boards & Committees
  • Coordinates administrative support for assigned boards, commissions, and advisory committees.
  • Prepares agendas, meeting packets, minutes, public notices, resolutions, member appointment materials, and official records.
  • Coordinates board recruitment, records retention, and compliance with applicable public meeting and records requirements.
  • Tracks board actions and follow-up assignments to support timely implementation.

Communications & Department Coordination
  • Coordinates departmental correspondence, presentations, reports, website content, public information materials, and administrative communications.
  • Assists with preparation of City Council materials, presentations, and department reports.
  • Coordinates public outreach activities, meeting logistics, and community engagement support.
  • Serves as a primary customer service contact for complex administrative inquiries and coordination with internal departments, consultants, partner agencies, and the public.

MINIMUM QUALIFICATIONS:
  • High school diploma or equivalent.
  • Four years of progressively responsible experience in office administration, executive support, departmental operations, project coordination, or related administrative work requiring independent judgment.
  • Valid state driver's license.

PREFERRED QUALIFICATIONS:
  • Associate's or Bachelor's degree in Business Administration, Public Administration, Communications, Organizational Leadership, or a related field.
  • Experience working in municipal government or another public sector organization.
  • Experience supporting executive leadership, boards, commissions, or public meetings.
  • Experience coordinating procurement, contracts, financial tracking, records management, or compliance-related administrative processes.
  • Experience developing or improving administrative procedures, workflows, or office systems.
  • Experience coordinating websites, public communications, or customer-facing information.
  • Ability to communicate orally in Spanish preferred.

Apply