Part Time Accounting Assistant Jobs in Waterloo, ON

Part-Time Full-Cycle Bookkeeper – Sage 50

Next Truck Sales is a used transport truck dealership located in Cambridge, Ontario.

We are seeking an experienced, detail-oriented Part-Time Full-Cycle Bookkeeper to join our team.

The successful candidate will be responsible for the day-to-day accounting, bookkeeping, payroll, reconciliations, reporting, and financial administration of the dealership.

This position requires a high level of accuracy, organization, confidentiality, and the ability to work independently with minimal supervision.

5+ years of recent bookkeeping experience and 5+ years of Sage 50 accounting experience are mandatory.

Experience in a vehicle dealership, trucking, transportation, automotive, or equipment environment is strongly preferred.

This is an in-person position in Cambridge, Ontario. Remote work is not available.

Key Responsibilities

Accounting & Financial Administration

• Manage day-to-day full-cycle bookkeeping and accounting activities.
• Maintain accurate general ledger accounts and financial records.
• Process accounts payable and accounts receivable transactions.
• Enter vendor invoices and process vendor payments, EFTs, cheques, and other payments.
• Prepare customer invoices, process customer payments, and assist with collections.
• Process and file customer and vendor remittances.
• Reconcile bank accounts, credit cards, loans, and other balance sheet accounts.
• Prepare monthly accruals and journal entries as required.
• Maintain financial statements and supporting schedules.
• Assist with month-end, quarter-end, and year-end closing activities.
• Prepare financial, statistical, and accounting reports for management.
• Monitor cash flow and maintain organized accounting records.
• Assist with job costing, project costing, and profitability analysis.
• Assist with inventory-related accounting and reconciliation.
• Review sales documentation and customer files for accounting accuracy.
• Work with Canadian and U.S. currency transactions and exchange calculations.

Payroll & Government Remittances

• Administer payroll, including new employee setup and payroll processing.
• Process payroll remittances and related documentation.
• Prepare and file WSIB premiums and remittances.
• Prepare and file GST/HST returns and remittances.
• Prepare and file Employer Health Tax returns and remittances.
• Assist with corporate tax-related filings and documentation.
• Ensure accounting and filing requirements are completed accurately and on time.

Reporting & External Accounting Support

• Prepare financial reports and supporting documentation for management.
• Coordinate with external accountants during year-end preparation.
• Provide requested financial information and documentation to management and external accounting professionals.
• Ensure company accounting policies and procedures are followed.
• Maintain organized, accurate, and confidential accounting records.

General Responsibilities

• Communicate professionally with customers, vendors, employees, financial institutions, and external accountants.
• Work independently and manage priorities with minimal supervision.
• Identify discrepancies or issues and bring them to management's attention.
• Prioritize tasks effectively when urgent matters arise.
• Perform other accounting and administrative duties as assigned.

Required Qualifications

• 5+ years of bookkeeping/accounting experience.
• 5+ years of recent Sage 50 Accounting experience.
• Strong understanding of accounting principles and Generally Accepted Accounting Principles (GAAP).
• Experience with full-cycle bookkeeping.
• Experience processing payroll and government remittances.
• Strong understanding of accounts payable and accounts receivable.
• Experience with bank and credit card reconciliations.
• Advanced Microsoft Excel skills.
• Strong computer and accounting software skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Ability to prioritize and manage multiple responsibilities.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Good work ethic, positive attitude, and willingness to work as part of a team.
• Ability to work in a fast-paced dealership environment.

Preferred Qualifications

• Post-secondary education in accounting, business, finance, or a related field.
• Experience in a vehicle dealership, trucking, transportation, automotive, or equipment dealership.
• Experience with vehicle inventory accounting.
• Experience with vehicle sales documentation and customer files.
• Experience with job costing and profitability analysis.
• Experience working with U.S. currency and foreign exchange transactions.
• Experience with dealership accounting systems and processes.

Position Details

Job Type: Part-Time, Permanent
Schedule: Approximately 15 hours per week
Schedule Flexibility: Hours can be flexible based on workload and business requirements.
Location: Cambridge, Ontario – In person
Remote Work: Not available
Experience: 5+ years bookkeeping and 5+ years Sage 50 experience required
Language: English required

Compensation & Benefits

Compensation: $40–$50 per hour, depending on experience.

Benefits may be provided following completion of a three-month probationary period and may include:

• Dental care
• Extended health care
• Health Spending Account
• On-site parking

Next Truck Sales is looking for someone who wants to become a long-term member of our team. If you have strong Sage 50 experience, understand full-cycle bookkeeping, and take pride in accuracy and organization, we would like to hear from you.

Job Type: Part-time

Pay: $40.00-$50.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Dental care
• Extended health care
• On-site parking

Application question(s):

• Do you have Sage 50 experience within the last 2 years?

Education:

• Secondary School (preferred)

Experience:

• Sage: 5 years (required)
• Bookkeeping: 5 years (required)

Language:

• English (required)

Ability to Commute:

• Cambridge, ON (required)

Ability to Relocate:

• Cambridge, ON: Relocate before starting work (required)

Work Location: In person