Part Time Accounting Clerk
This Position reports to the Director of Finance of the Gibby Group.
Position Summary:
The Accounting Clerk supports the Gibby Group's accounting operations by performing transactional accounts payable or accounts receivable work, depending on current assignment. This is a flexible role: the Accounting Clerk will be assigned to either AP or AR based upon needs
Key Responsibilities:
· Oversee the accounts payable inbox and route incoming vendor and hauler invoices.
· Match purchase orders, receiving documentation, and invoices to ensure accuracy and completeness.
· Code invoices to the correct general ledger account and entity, and route through the approval workflow.
· Resolve discrepancies and billing issues with vendors, haulers, and internal departments.
· Maintain vendor records with up-to-date contact and payment information.
· Prepare payment batches for approval; ensure invoices are recorded in the correct period for month-end cutoff.
· Review and process weekly shipment data from haulers; communicate with haulers and dispatch to ensure accurate, timely data submission.
· Generate and issue weekly invoices to customers.
· Handle monthly statement processing and respond to customer invoicing inquiries.
· Maintain accurate accounts receivable records and assist with collection of outstanding balances.
· Maintain customer records and contract/pricing terms; ensure invoices are recorded in the correct period for month-end cutoff.
· Maintain a high degree of accuracy and attention to detail in all transactional work.
· Communicate effectively with internal teams (Accounting, Dispatch) and external parties (vendors, customers, haulers).
· Use Excel and the company's accounting/ERP system to manage data efficiently.
Recommend process improvements where opportunities are identified.
Qualifications and Education Requirements:
· Accounting, bookkeeping, or data entry experience, or an associate's degree in accounting, finance, or a related field preferred.
· Solid understanding of basic bookkeeping and accounts payable/receivable principles.
· Proven ability to calculate, post, and manage accounting figures and financial records.
· Strong proficiency in Microsoft Excel and Microsoft Office.
· Excellent organizational skills and high degree of accuracy and attention to detail.
· Excellent verbal and written communication skills.
Preferred Skills:
- Excellent people management skills.
- Excellent computer skills (Excel, Word).
- Experience with Great Plains accounting software.