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Parish Receptionist Jobs in Colorado (NOW HIRING)

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Parish Receptionist information

What is a parish receptionist?

Parish receptionists are administrative professionals who serve as the first point of contact for visitors, parishioners, and callers at a church or parish office. They handle tasks such as answering phones, greeting guests, managing schedules, and providing information about parish events and services. Additionally, parish receptionists often assist with clerical duties, maintain records, and support the pastoral staff in day-to-day operations. Their role is crucial in ensuring a welcoming and organized environment within the parish community.

What are the key skills and qualifications needed to thrive as a parish receptionist, and why are they important?

To thrive as a Parish Receptionist, you need strong organizational skills, attention to detail, and basic administrative qualifications such as proficiency in clerical tasks and office management. Familiarity with office software (like Microsoft Office Suite), phone systems, and sometimes parish management databases is typically expected. Excellent interpersonal skills, discretion, and a welcoming demeanor are crucial for building positive relationships with parishioners and visitors. These skills ensure the smooth and efficient operation of parish activities, foster a supportive environment, and help maintain trust within the community.

What are some common challenges a parish receptionist might face and how can they be managed?

Parish Receptionists often juggle multiple responsibilities, such as greeting visitors, answering phones, managing schedules, and handling sensitive information. One common challenge is balancing the needs of parishioners with administrative duties, especially during busy periods like holidays or special events. Staying organized, maintaining clear communication with clergy and staff, and setting boundaries about what tasks require immediate attention can help manage these demands. Being adaptable and having strong interpersonal skills are also crucial for effectively supporting both the parish team and community members.

What is the difference between Parish Receptionist vs Church Secretary?

AspectParish ReceptionistChurch Secretary
CredentialsHigh school diploma; basic clerical skillsHigh school diploma; administrative experience
Work EnvironmentFront desk of a church or parishOffice setting within a church or administrative office
Employer & IndustryReligious organizations, churchesReligious organizations, churches
Common TasksGreeting visitors, answering calls, schedulingManaging correspondence, record keeping, coordinating events

Both roles serve in church environments, focusing on administrative and customer service tasks. A Parish Receptionist primarily handles front desk duties and visitor interactions, while a Church Secretary often manages broader administrative responsibilities. The roles are similar in credentials and work environment, making them often compared by those seeking church administrative positions.

What does a parish receptionist do at a church?

A parish receptionist at a church is responsible for greeting visitors, answering phone calls, managing schedules, and handling administrative tasks such as record-keeping and correspondence. They often use office software and need good communication skills to assist parishioners and support church operations.

What qualifications do you need to be a parish receptionist?

A parish receptionist typically needs a high school diploma or equivalent, strong communication and organizational skills, and proficiency with office software such as Microsoft Office. Prior experience in customer service or administrative roles is often preferred, and the position may require basic knowledge of clerical tasks and the ability to handle sensitive information.

What are popular job titles related to Parish Receptionist jobs in Colorado?

For Parish Receptionist jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Parish Receptionist jobs in Colorado look for?

The top searched job categories for Parish Receptionist jobs in Colorado are:

Parish Receptionist jobs near you
Infographic showing various Parish Receptionist job openings in Colorado as of August 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution.

Parish Administrative Assistant

Good Shepherd Catholic Parish

Denver, CO • On-site

$20 - $25/hr

Full-time, Part-time

Posted 29 days ago

Job description

Description:

Good Shepherd Catholic Parish, Position Description

Title: Parish Administrative Assistant

Reports to: Business Manager

Classification: Part time, Non-exempt, 20-24 hours per week

Supervises: None


The Parish Administrative Assistant is a talented multitasker, acting as the office’s organizational anchor and primary correspondence manager. They help maintain schedules, databases, and essential records for the parish, as well as supporting operations through inventory maintenance and event support. This individual is also an essential point of welcome to the Good Shepherd community, as they are often the first person visitors will encounter. The Parish Administrative Assistant actively seeks to support other departments within the parish office team, and is able to be a first point of service for parishioners, discerning appropriately when to route matters to others for further assistance.


Essential Duties:

  • Office administrative support - 50% of time spent
  • Reception and parishioner support - 30% of time spent
  • Master calendar, facility use, and event coordination - 20% of time spent

Specific Duties:

Responsibilities include, but are not limited to:


Office administrative support

  • Manage parishioner contact information in the parish database and volunteer scheduling software
  • Maintain appropriate required paperwork for volunteers
  • Assist with maintaining accurate sacramental and parish records
  • Assist with production of annual reports for the Archdiocese of Denver and other reports as required internally
  • Coordinate mailings to parishioners, including welcome packets, offertory envelopes, and annual tax documents
  • Assist with managing office, church, and liturgical supplies orders
  • Document and update standard office procedures, as necessary
  • Other duties as assigned (special projects, etc.)

Reception and parishioner support

  • Receptionist tasks, including greeting visitors and answering phones
  • Review and address voicemails left outside normal business hours
  • Process all email sent to the parish information address, solving questions directly as possible, and routing to appropriate support staff as needed
  • Receive parish and school deliveries and distribute mail appropriately

Master calendar, facility use, and event coordination

  • Manage facility use inquiry process, including gathering forms and reviewing calendar availability
  • Support facility use agreement paperwork process
  • Update master calendars to reflect parish schedule of regular and special events, mass intentions, and priest schedules
  • Coordinate with school staff to manage school calendar for events and facility use
  • Participate in weekly internal calendar meetings with staff
  • Coordinate logistics for appreciation events for staff and volunteers
  • Assist with recruitment and scheduling of necessary volunteers (e.g., weekly offertory counters, liturgical ministers, Eucharistic ministers to sick and homebound)
  • Provide event support for other departments, as needed
Requirements:

Competencies:

To perform the job successfully, an individual should demonstrate:

  • High attention to detail and ability to follow tasks through to completion
  • High level of critical thinking and analytical skills to identify appropriate solutions
  • Discretion and confidentiality in handling sensitive information and privileged communications
  • Professionalism and welcoming demeanor
  • Willingness and enthusiasm to solve problems
  • Confidence to speak or write clearly and persuasively in positive or negative situations
  • Intermediate level of IT literacy, with a willingness to learn new technologies
  • Ability to follow processes to maintain organized operations
  • Strong teamwork skills

Qualifications:

Required

  • Be a fully initiated Catholic in the communion of the Catholic Church with a strong desire to serve others
  • 2 years’ experience as an Administrative Assistant, Office Manager, or equivalent
  • Excellent communication skills, both verbal and written
  • Outstanding customer relationship skills

Preferred

  • 2 years of college/Associate’s Degree
  • Prior experience working with Catholic schools/churches

This position description does not list all of the duties of the job. You will be evaluated in part based upon your performance of the tasks listed in this position description. Management has the right to revise this position description at any time. The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Benefits: This is a part-time position and is ineligible for benefits. Sick time accrued per Colorado Healthy Families and Workplaces Act requirements.


Salary range: $20-25/hour


How to apply: Please complete online application. Applications will be accepted until the role is filled.