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Paper Scanning Jobs in Vermont (NOW HIRING)

Copley Hospital

Rehabilitation Aide

Morrisville, VT · On-site

$20 - $23/hr

Scans therapist productivity logs and charge sheets into the server as instructed. Properly disposes of paper documents. Provides support for other staff searching for this documentation, and helps ...

Copley Hospital

Rehabilitation Aide

Morrisville, VT · On-site

$20 - $23/hr

Scans therapist productivity logs and charge sheets into the server as instructed. Properly disposes of paper documents. Provides support for other staff searching for this documentation, and helps ...

CGI Inc.

Support Associate IV

Saint Albans, VT · On-site

$15.75 - $20.25/hr

... scanning) and reviewing, retrieval of individual application information, data entry, book printing ... paper-clipping, book printing, sorting, filing, and reading • Ability to multi-task while paying ...

All JobsPaper Scanning JobsPaper Scanning Jobs in Vermont

Paper Scanning information

What is paper scanning?

Paper scanning is the process of converting physical paper documents into digital formats using a scanner or similar device. This process allows for easier storage, retrieval, and sharing of documents, reducing the need for physical space and improving document security. Scanned documents can be saved as PDF, JPEG, or other digital file formats, and can often be organized or searched with the help of document management software. Paper scanning is widely used in offices, libraries, and organizations to digitize records and streamline workflows.

What are some common challenges faced in a paper scanning role, and how can they be addressed?

In a paper scanning role, common challenges include handling fragile or poorly organized documents, dealing with high volumes of paperwork, and ensuring high-quality digital images. These challenges can be managed by following standardized preparation and scanning protocols, using appropriate scanning equipment, and collaborating with team members to resolve issues such as missing or damaged pages. Attention to detail and effective communication with supervisors and colleagues are key to maintaining accuracy and efficiency in this role.

What is the difference between Paper Scanning vs Document Digitization?

AspectPaper ScanningDocument Digitization
CredentialsBasic technical skills, sometimes certifications in scanning equipmentSame as Paper Scanning, often includes document management knowledge
Work EnvironmentOffice or scanning facility, handling physical documentsOffice, data centers, or remote work involving digital files
Industry UsageCommon in archiving, records management, librariesUsed in legal, healthcare, business sectors for converting paper to digital

Paper Scanning focuses on converting physical documents into digital images, while Document Digitization involves creating structured, searchable digital files, often with OCR technology. Both roles require similar skills but serve slightly different end goals in document management.

What are the key skills and qualifications needed to thrive as a Paper Scanning Specialist, and why are they important?

To thrive as a Paper Scanning Specialist, you need attention to detail, basic computer literacy, and familiarity with office equipment, typically requiring a high school diploma or equivalent. Proficiency with scanning software, document management systems, and various types of scanners is important for efficiency. Strong organizational skills, reliability, and the ability to maintain confidentiality help you stand out in this role. These skills ensure accurate digital archiving, data security, and smooth workflow in environments handling large volumes of physical documents.
What job categories do people searching Paper Scanning jobs in Vermont look for? The top searched job categories for Paper Scanning jobs in Vermont are:
Paper Scanning jobs near you
Health Information Technician

Health Information Technician

Northwestern Medical Center

Saint Albans, VT • On-site

$16.63 - $23.23/hr

Full-time

Posted 14 days ago

Job description

NMC is currently recruiting a Health Information Technician, in Health Information Management. The position is full-time (80 hours bi-weekly), generally Monday - Friday 7:30 a.m. - 4:00 p.m. Northwestern Medical Center's mission is to provide exceptional health care to our community. Join our high reliability team! With "people" as one of our core values, valuing our employees is a top priority for Northwestern. We care about our employees, their families, and their overall health & well-being. We are proud to offer a generous benefits package, with recognized national carriers, designed to help our people stay healthy, balance work & life responsibilities, protect your assets & plan for a secure financial future.
Hiring Range: $16.63 - $23.23
Health Information Technician
JOB SUMMARY:
• The HIM Tech serves as primary contact for patients, departments, insurers, healthcare providers, medical offices and other third parties. In response to request from such persons, receives, reviews, and releases protected health information in compliance with current medical record confidentiality statutes and hospital policies.
Verification and processing of requests for patient information. Completes birth certificates consistent with statutes. Preps, scans and assigns form identification of patient records for scanning into computer system and performs regular routine quality assessment of documents. Scans and records Advance Directives ensuring the availability in the EMR for clinical staff.
PRE-REQUISITES:
  • Education: High school graduate or equivalent required.
    Experience: Two years of experience working in a medical setting preferred.

RELATIONSHIPS:
  • Reports To:
    • Revenue Cycle Manager
  • Supervises:
  • Other Contacts:
    • Providers, all hospital employees, patients and their families, law enforcement, legal representatives, medical office staff and the public.

SCOPE:
  • Machinery or Equipment Used:
    • Personal computer, microfilm scanner/printer, fax machine, laser printer, copier.
  • Physical Demands:
    • Mostly sedentary work. Manual dexterity and mobility. Occasional reaching, stooping, bending, kneeling, crouching and lifting.
  • Working Conditions:
    • Office environment, occasional pressure due to multiple calls and inquiries, subject to many interruptions.
  • Required Protective Equipment:

o n/a
ESSENTIAL FUNCTIONS:
Acts as the main point of contact for the department with external customers and internal departments. Answers phone calls, directs mail and fax communications. Demonstrates strong customer service skills and ability to effectively communicate.
Consistent processing of requests for patient information within federal and state regulations.
    • Logs requests for patient information into the approved tracking systems.
    • Reviews and verifies requests for patient information.
    • Provides follow-up correspondence with requesting parties.
    • Collects, produces and sorts the information requested for internal processing and/or Healthport processing.

Scans loose papers (consents, releases, records from other facilities etc.) and completed charts. Uploads electronically when available nuclear stress tests, echocardiograms, other records as available from electronic databases not interfaced. Ensures accuracy of patient scanning and uploading.
  • Completion of Birth Certificate Process (Interview, log, EBRS, transmit document to the state)

May be cross-trained to cover any of the following areas which may have 1-2 people assigned on a regular basis:
    • Completion of Birth Certificate Process (Interview, log, EBRS, transmit document to the state)
    • Death Record upkeep (Expiring patients by reviewing Obituaries, utilizing the EDRS to expire patients)
    • Chart/Record Analysis
    • Deficiency/Delinquency Tracking
    • Maintenance of Advanced Directives (Filing of paper hard copy for downtime, scanning to update most recent copy)
    • Merges duplicate medical records
    • Supply ordering for department
    • HIM@nmcinc.org email group

Enrolls, troubleshoots, and manages the EMR Portal.
    • Portal error log
    • Portal consent emails and troubleshooting with patients

Covers the Release of Information desk located in the MOB. Greet patients, release records, and enroll patients in the portal.
Processes requests for digital images to be placed on CD, DVD, or pushed to another facility.
Ingesting and uploading of imaging for DI
Processing of REF Labs
Creation and maintenance of forms approved by Form Committee
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Northwestern Medical Center logo

About Northwestern Medical Center

Sourced by ZipRecruiter

Northwestern Medical Center (NMC) is located in Saint Albans, VT, United States and is a vital player in the healthcare industry. This not-for-profit, primary and specialty care hospital strives to offer exceptional healthcare services to the local community. As per their website, NMC was established due to the hard work and dedication of community members driven to create a place of healing back in the 19th century. Their continued pursuit of excellence is grounded in their core values of Quality, Respect, Community, Learning, and Stewardship.

Industry

Hospitals

Company size

501 - 1,000 Employees

Headquarters location

Saint Albans, VT, US

Year founded

1883

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