Overnight Event Coordinator Jobs (NOW HIRING)

The Events and Community Outreach Coordinator is an in-person, part-time position primarily focused on planning, setting up, and managing day-of operations for on-mountain Snowbowl events. This role also plans and executes community events in Flagstaff and beyond, and assists with broader community outreach initiatives such as partnerships and local relationship building. The Coordinator plays a key role in maintaining the outside perspective of Arizona Snowbowl and supports clear, effective guest communication across social media, website, and other channels as it relates to events. This role also leverages AI tools and builds AI-driven workflows to help automate and streamline event-related tasks and projects. The ideal candidate is highly organized, comfortable managing logistics on-site, and passionate about creating great guest and community experiences.

On-Mountain Events 

• Plan and execute Snowbowl's on-mountain events (including but not limited to passholder, family-driven, and guest-facing events) from initial concept through post-event wrap-up
• Work with the marketing team on campaigns promoting events, and keep the website updated with accurate event details and registration information
• Coordinate with other departments to plan and execute events 
• Build staffing plans, run-of-show documents, and logistics checklists; gather and coordinate staff for each event
• Coordinate on-site day-of operations, including setup, vendor and staff coordination, signage/branding, timelines, and breakdown, serving as the on-site point of contact
• Discuss and work through with manager: event budgets, vendor contracts, permits, and sponsor relationships 
• Evaluate events post-completion and prepare recap reports for leadership on attendance, budget, and lessons learned

Community Events 

• Plan for Snowbow’s attendance and execute community events in Flagstaff, around the state, and in nearby states, including events that require travel
• Work with the marketing manager on registration details and payment processing for community events
• Work with other departments and other collective resorts on community event planning and execution
• Travel as needed to attend, set up, and execute community events outside of Flagstaff
• Coordinate day-of setup and operations for community events, including equipment transportation and breakdown
• Represent Snowbowl at community events and ski shows, strategizing and coordinating attendance with the marketing manager
• Work with the marketing manager to budget for community events

Community Outreach Initiatives 

• Assist in building and maintaining relationships with local community organizations, schools, businesses, and municipal partners
• Help identify community partnership and outreach opportunities that align with brand goals
• Understand local community needs and act as a liaison between the community and Snowbowl

Marketing & Communications Support

• Work with the marketing team to maintain accurate, up-to-date event information across social media and other online channels
• Assist the marketing team with capturing photo and video content at events, including social-ready short-form content (Reels, TikTok, Stories)
• Support public relations efforts by representing the brand in a fun, respectful manner and assisting with event-related interview requests

AI-Driven Efficiency

• Use AI tools to support and streamline event-related tasks and projects
• Develop and maintain AI-powered workflows and tools that help automate recurring event and outreach processes
• Stay current on new AI tools and identify opportunities to apply them to improve event planning, execution, and communication

• One year of experience in event management, marketing, communications, or a related field
• Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously
• Strong written and verbal communication skills
• Comfortable working outdoors, on your feet, and in varying weather conditions during events
• Willingness and ability to travel within Arizona and to nearby states for community events, including occasional overnight travel
• Valid driver's license
• Must be able to read, write, speak, and understand English
• Comfortable using AI tools, with the ability to build simple AI-driven workflows or automations to support event and outreach tasks
• Ability to work on-site, with some weekend and holiday availability as needed

• Experience with community outreach, partnership development, or sponsorship program management
• Photography or videography skills
• Basic understanding of Lightroom CC and Creative Cloud
• Basic understanding of WordPress and other marketing platforms
• Hardworking, eager to learn, and a self-starter with excellent time management skills
• Strong analytical and problem-solving skills, especially under time pressure
• Ability to work both independently and as part of a team
• Proficiency in marketing or event analytics tools, such as Google Analytics or social media analytics platforms
• An ability and love for skiing and snowboarding

Physical Requirements

• Ability to stand, walk, and remain on your feet for extended periods, including on uneven or snow-covered terrain
• Ability to work outdoors in varying weather conditions, including cold, wind, and snow, and high elevation for the duration of event setup, execution, and breakdown
• Ability to lift and carry event equipment, signage, and materials up to 30 pounds, and to push or pull equipment on carts or dollies as needed
• Ability to bend, kneel, and reach when setting up or breaking down event spaces, tables, tents, and signage
• Ability to travel by vehicle for extended periods, including occasional overnight travel