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Overnight Event Coordinator Jobs (NOW HIRING)

IANS

Event Coordinator

Boston, MA · On-site

$65K - $75K/yr

Event Coordinator Compensation $65,000-$75,000/year. On-site collaboration is essential; we require ... Book and coordinate overnight accommodations, rooming lists, and VIP upgrades for staff, Faculty ...

IANS

Event Coordinator

Boston, MA · On-site

$65K - $75K/yr

Event Coordinator Compensation $65,000-$75,000/year. On-site collaboration is essential; we require ... Book and coordinate overnight accommodations, rooming lists, and VIP upgrades for staff, Faculty ...

KIN + CO.

Event Coordinator

NY · Remote

REMOTE ROLE The Role The Event Coordinator will support the Executive Producer in the execution of ... overnight travel for events * Local and interstate travel may be required * Bachelor's Degree ...

Covenant House of NJ

Events Associate Per-Diem

Newark, NJ · On-site

$18.71/hr

... coordination with CHNJ staff. What Success Looks Like * Reliable availability during peak event periods, including occasional overnight shifts * Strong execution and follow-through on assigned ...

HunaTek Government Solutions

$65K - $77K/yr

The coordinator will also provide hands-on event planning and logistics support for career fairs ... Some events may require overnight travel or work outside normal business hours. Key ...

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How much do overnight event coordinator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for overnight event coordinator in the United States is $24.47, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.64 per hour, depending on experience, location, and employer.

Is an overnight event coordinator a stressful job?

An overnight event coordinator often faces stress due to managing event logistics during late hours, coordinating with multiple vendors, and ensuring safety and smooth operations. The job requires strong organizational skills, adaptability, and the ability to handle unexpected issues quickly. The overnight schedule can also impact work-life balance, contributing to stress levels.

Where do overnight event coordinators make the most money?

Overnight event coordinators tend to earn higher salaries in regions with a high cost of living and a strong hospitality or entertainment industry, such as major metropolitan areas. Experience, certifications, and the complexity of events also influence earning potential, with larger or more prestigious venues offering higher pay. Salaries can vary widely based on location, employer, and individual skills.

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Diocese Event Coordinator

Charleston, SC • On-site

Diocese of Charleston
See more jobs at Diocese of Charlestonexternal

Full-time

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Lead the planning, coordination, and execution of diocesan-wide events including convocations, retreats, Presbyteral Council meetings, and stewardship events.

  • Manage event logistics such as venue selection, contracts, catering, audiovisual needs, transportation, accommodations, and on-site coordination.

  • Oversee volunteer recruitment, training, scheduling, and supervision to ensure effective event operations.

Job description

Title: Event Coordinator
Position Summary: The Event Coordinator is a key member of the Diocese of Charleston responsible for the comprehensive planning, coordination, and execution of diocesan-wide events, including convocations for priests, retreats, Presbyteral Council meetings, and stewardship-related events. This role requires advanced organizational skills, leadership ability, and effective volunteer and project management to support the mission within the Catholic community throughout the diocese.
The Event Coordinator will collaborate closely with clergy, diocesan leadership, volunteers, and external vendors to ensure successful, well-run events that foster community engagement, spiritual growth, and stewardship. This position also carries managerial responsibilities in overseeing event volunteers, budgeting, and strategic planning for events that enhance the diocese's mission and visibility.
Classification: Exempt (full time)
Reports To: Director for Stewardship and Mission Advancement
Essential Job Functions
Event Planning and Execution
  • Lead end-to-end management for diocesan convocations of priests, retreats, Presbyteral Council meetings, stewardship events, and other special events as assigned.
  • Plan event logistics including venue selection, contract negotiation, catering, audiovisual needs, transportation, accommodations for overnight events, and on-site event coordination.
  • Develop detailed event timelines and checklists to ensure deadlines and milestones are met.
  • Manage event registration systems and processes, including in-person, online, and phone registrations.
  • Ensure smooth and professional communication with attendees, clergy, volunteers, staff, and vendors before, during, and after events.

Stewardship Event Leadership and Development
  • Lead the strategic planning, promotion, and execution of stewardship events designed to engage parish communities and supporters in the mission of the diocese.
  • Oversee fundraising activities integral to stewardship events, ensuring alignment with diocesan policies and promoting best practices in donor relations.
  • Build and maintain strong relationships with parish leadership and key stakeholders to support event attendance and participation in stewardship initiatives.
  • Prepare and manage budgets for stewardship and other special events, including tracking income, expenses, and reporting results to diocesan leadership.
  • Design and implement creative and mission-focused stewardship experiences by identifying unique venues, themes, and engagement opportunities that foster meaningful relationships with donors, parishioners, and supporters of the Diocese.
  • Develop memorable donor appreciation and fundraising events that move beyond traditional reception formats and incorporate innovative programming, storytelling, and experiences that strengthen participants' connection to the mission of the Diocese.
  • Coordinate all aspects of liturgical celebrations associated with stewardship and donor appreciation events, including planning Masses and other prayer services in collaboration with parish staff, the Bishop's Master of Ceremonies, and diocesan leadership.
  • Collaborate with diocesan leadership to identify opportunities for new stewardship events and experiences that enhance donor cultivation, recognition, and long-term engagement.

Volunteer Management
  • Recruit, train, schedule, and supervise event volunteers, ensuring their effective engagement and seamless integration into event operations.
  • Delegate tasks appropriately and monitor volunteer performance and satisfaction.
  • Collaborate with diocesan staff and department leads to coordinate cross-functional event efforts, fostering teamwork across ministries.
  • Serve as a liaison to external vendors and contracted service providers, ensuring contractual obligations are met and services align with diocesan standards.

Communication and Coordination
  • Prepare and distribute event communications, including invitations, programs, signage, and post-event evaluations.
  • Manage correspondence related to event planning and responses, maintaining a high level of professionalism with all contacts.
  • Facilitate meetings related to event planning and stewardship efforts, including preparing agendas and documenting outcomes.

Reporting and Documentation
  • Maintain accurate and up-to-date records of all events, including budgets, contracts, participant lists, volunteer hours, and evaluation feedback.
  • Provide comprehensive reports on event outcomes, financials, and recommendations for improvements to diocesan leadership.
  • Ensure all events comply with diocesan policies, insurance requirements, and applicable legal regulations.

Required Skills and Qualifications
  • Bachelor's degree preferred or equivalent experience in event management, nonprofit administration, or related field.
  • Minimum of 3-5 years of professional event coordination experience, preferably within a faith-based or nonprofit organization.
  • Proven experience managing large-scale events, fundraising campaigns, and volunteer coordination.
  • Working knowledge of Catholic liturgical practices and the planning and coordination of Masses and other ecclesial celebrations preferred, including familiarity with the roles of liturgical ministers and ceremony protocols.
  • Strong leadership and supervisory skills with the ability to motivate and manage diverse teams of volunteers.
  • Excellent organizational skills with strong attention to detail and ability to manage multiple priorities under deadlines.
  • Superior verbal and written communication skills, with demonstrated ability to interface professionally with clergy, staff, parishioners, and vendors.
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel) and comfortable utilizing event management software, registration platforms, and donor management databases, including experience with Blackbaud Raiser's Edge or similar systems preferred.
  • Ability to problem-solve, exercise sound judgment, and remain calm under pressure.
  • Valid driver's license and ability to travel as necessary within the diocese.
  • Practicing Catholic in good standing preferred.

Working Conditions & Physical Requirements
  • Ability to operate standard office equipment, including computers, copiers, telephones, and audiovisual equipment.
  • Frequent standing, walking, sitting, talking, hearing, stooping, kneeling, crouching, and reaching above shoulders during event setups and breakdowns.
  • Ability to lift and move materials weighing up to 50 pounds to transport files, decorations, or event supplies.
  • Must be adaptable to working occasional evenings and weekends depending on the event schedule.

Interested and qualified candidates please send a cover letter, resume/ cv and 4 professional references to apply@charlestondiocese.org
Work Authorization:
Applicants must be legally authorized to work in the United States at the time of hire. The Diocese of Charleston does not provide visa sponsorship. Successful candidates will be required to complete Form I-9 and present acceptable documentation verifying identity and employment authorization.

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