Order Entry Associate Jobs in Sherman, TX (NOW HIRING)

Accounting Specialist

Location: McKinney, TX
Schedule: Monday–Friday, 8:00 AM – 4:45 PM
Pay: $20.00–$25.00 per hour (based on experience)
Job Type: Full-Time

Position Summary

We are seeking a detail-oriented and organized Accounting Specialist to join our growing team in a fast-paced food manufacturing environment. This position is responsible for managing accounts payable, accounts receivable, and general office administration while ensuring accurate financial records and exceptional internal and external customer service. The ideal candidate is proficient in Sage accounting software and Microsoft Excel, possesses strong organizational skills, and is eager to learn commission calculations.

Essential Responsibilities

Accounts Payable (50%)

• Process approximately 20 vendor invoices daily, ensuring accuracy and proper account coding.
• Prepare and process vendor payments in accordance with payment schedules.
• Maintain vendor files and respond to vendor payment inquiries.
• Reconcile accounts payable ledger and resolve discrepancies.
• Analyze spreadsheets to verify financial data and identify discrepancies.
• Assist with month-end accounts payable closing activities.
• Ensure compliance with company policies and accounting procedures.

Accounts Receivable (30%)

• Generate and distribute customer invoices accurately and timely.
• Enter customer orders into the accounting system.
• Monitor outstanding customer balances and follow up on overdue accounts.
• Apply customer payments and reconcile payment discrepancies.
• Assist with collection efforts while maintaining positive customer relationships.
• Analyze receivable reports using Excel.
• Maintain accurate customer account records.

General Office & Administrative Support (20%)

• Answer incoming phone calls and greet visitors professionally.
• Manage front office reception and building access.
• Organize digital and paper files, correspondence, and accounting records.
• Perform data entry and other administrative tasks as needed.
• Utilize Sage and Excel for invoicing, reconciliations, reporting, and financial analysis.
• Assist with month-end and year-end closing processes.
• Train on commission calculation processes and reporting.
• Provide support to the finance team on special projects as assigned.

Qualifications

• 2–5 years of experience in Accounts Payable and Accounts Receivable required.
• Proficiency in Sage Accounting Software required.
• Advanced Microsoft Excel skills, including spreadsheet analysis and financial reporting.
• Strong knowledge of accounting principles and bookkeeping practices.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team.
• Experience in food manufacturing is preferred but not required.
• Bilingual (English/Spanish) is strongly preferred.

Education

• High School Diploma or GED required.
• Associate degree in Accounting, Finance, or Business preferred.

Skills

• Accounts Payable
• Accounts Receivable
• Sage Accounting Software
• Microsoft Excel
• Financial Reporting
• Spreadsheet Analysis
• Data Entry
• General Ledger Reconciliation
• Invoice Processing
• Order Entry
• Vendor Management
• Customer Account Management
• Collections
• Month-End Close
• Organization & Time Management
• Communication Skills
• Problem Solving
• Attention to Detail
• Administrative Support

Benefits

• 401(k)
• 401(k) Company Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Flexible Spending Account (FSA)
• Paid Time Off (PTO)
• Retirement Plan

This position offers an excellent opportunity for an accounting professional who enjoys working in a collaborative, fast-paced manufacturing environment while contributing to the financial success of the organization.