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Order Confirmation Jobs in Texas (NOW HIRING)

ON Services

Audio Visual Sales Manager

Southlake, TX · On-site

$58K - $62K/yr

This role supports revenue growth and client satisfaction through lead generation, proposal creation and tracking, order confirmation, customer follow-through, and strong partnership with venue ...

ON Services

Audio Visual Sales Manager

Southlake, TX

$58K - $62K/yr

This role supports revenue growth and client satisfaction through lead generation, proposal creation and tracking, order confirmation, customer follow-through, and strong partnership with venue ...

ON Services

Audio Visual Sales Manager

Southlake, TX · On-site

$58K - $62K/yr

This role supports revenue growth and client satisfaction through lead generation, proposal creation and tracking, order confirmation, customer follow-through, and strong partnership with venue ...

Linde

Project Buyer

The Woodlands, TX

You will prepare and assemble RFQ's, analyze quotations, inquiry negotiations, selects successful supplier, and placespurchase orders (incl. purchase order confirmation) to Americas suppliers

Linde Group

Project Buyer

The Woodlands, TX

You will prepare and assemble RFQ's, analyze quotations, inquiry negotiations, selects successful supplier, and placespurchase orders (incl. purchase order confirmation) to Americas suppliers

Ryerson Holding Corporation

Warehouse Operator

Houston, TX · On-site

$16 - $19.25/hr

Proper completion of paperwork and SAP work order confirmation for shipping/receiving on the computer * Maximum productivity for finished goods creation * All other duties as assigned or duties ...

Judit Inc

Supply Chain Analyst

Plano, TX

Monitor daily/weekly updates of product arrival schedules from factories to execute weekly Purchase Order Confirmation to maintain optimal level of inventory * Support /lead weekly aging product ...

Palm Harbor Homes

Business Mgr 3 Retail

Odessa, TX · On-site

$47K - $54K/yr

Enter Purchase Orders and build homes/projects in system upon order confirmation * Maintain daily deal tracking and update statuses consistently * Use deal tracker in daily communication with General ...

Palm Harbor Villages, Inc

Business Mgr 3 Retail

Odessa, TX

$47K - $54K/yr

Enter Purchase Orders and build homes/projects in system upon order confirmation * Maintain daily deal tracking and update statuses consistently * Use deal tracker in daily communication with General ...

The Cavco Family of Companies

Business Mgr 3 Retail

Odessa, TX · On-site

$47K - $54K/yr

Enter Purchase Orders and build homes/projects in system upon order confirmation * Maintain daily deal tracking and update statuses consistently * Use deal tracker in daily communication with General ...

Adva IT Services, Inc..

SAP PP

Houston, TX · On-site

Improve order confirmation accuracy and customer delivery commitments. * Collaborate with Sales, Supply Chain, and Manufacturing teams to optimize order fulfillment. SAP Materials Management (MM)

ALOIS LLC

Order Management Specialist

Dallas, TX · On-site

$26 - $28/hr

... 48-hour confirmation of pricing, order details, and expected order ready date. Communicate order-ready dates with customers and ensure customers are satisfied with order production plans and ...

Trailboss Enterprises

Order Clerk I

El Paso, TX · On-site

$15 - $18/hr

Is responsible for checking order sheets for accuracy and adequacy of information; furnishing confirmation of receipt of order; order follow up or informing of a delay in delivery. Maintains order ...

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All JobsOrder Confirmation JobsOrder Confirmation Jobs in Texas

Order Confirmation information

What is the purpose of order confirmation?

Order confirmation is a process used by order confirmation specialists to verify that a customer's order has been received accurately and processed correctly. It provides the customer with details of their purchase, ensures inventory and payment are confirmed, and helps prevent errors or misunderstandings in the transaction. This step is essential for maintaining customer satisfaction and accurate record-keeping in order management systems.

What is the difference between Order Confirmation vs Order Processing?

AspectOrder ConfirmationOrder Processing
Primary RoleVerifies and confirms customer ordersPrepares and executes the order for shipment
ResponsibilitiesSending confirmation emails, verifying detailsPicking, packing, and shipping products
Work EnvironmentCustomer service, administrative tasksWarehouse, logistics, fulfillment centers
Required SkillsAttention to detail, communicationOrganization, efficiency, logistics knowledge

Order Confirmation involves verifying and confirming customer orders, ensuring accuracy before processing. Order Processing focuses on preparing and executing the order for shipment. While both roles are essential in the order fulfillment process, they differ in responsibilities and work environment, with Order Confirmation centered on verification and communication, and Order Processing on logistics and shipping.

What is an order confirmation specialist?

An Order Confirmation specialist is responsible for verifying and processing customer orders to ensure accuracy and completeness before fulfillment. They communicate with customers to confirm order details, resolve discrepancies, and provide updates on order status. This role often involves collaboration with sales, logistics, and customer service teams to deliver a smooth purchasing experience. Attention to detail and strong communication skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as an order confirmation specialist, and why are they important?

To thrive as an Order Confirmation Specialist, you need strong attention to detail, organizational skills, and proficiency in order processing, often supported by a high school diploma or equivalent. Familiarity with order management systems (OMS), enterprise resource planning (ERP) software, and customer relationship management (CRM) tools is typically required. Excellent communication, problem-solving abilities, and a customer-focused attitude help you stand out in this role. These skills ensure accurate order processing, minimize errors, and maintain customer satisfaction throughout the order fulfillment process.

What are the typical daily responsibilities of an order confirmation specialist?

In an Order Confirmation role, your primary responsibility is to verify and process customer orders, ensuring all details such as quantities, prices, and delivery information are accurate before finalizing. You'll communicate regularly with sales, logistics, and customer service teams to resolve discrepancies and provide timely updates to customers. Maintaining meticulous records and monitoring order status are also key aspects of the job. This role often requires strong attention to detail and effective communication skills to manage multiple orders simultaneously and address any issues that arise promptly.
What are popular job titles related to Order Confirmation jobs in Texas? For Order Confirmation jobs in Texas, the most frequently searched job titles are:
What job categories do people searching Order Confirmation jobs in Texas look for? The top searched job categories for Order Confirmation jobs in Texas are:
What cities in Texas are hiring for Order Confirmation jobs? Cities in Texas with the most Order Confirmation job openings:
Order Confirmation jobs near you
Infographic showing various Order Confirmation job openings in Texas as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Service Purchase Order Coordinator

Allied Fire Protection

Austin, TX • On-site

$20.75 - $28/hr

Full-time

Re-posted 4 days ago

Job description

SERVICE PURCHASE ORDER COORDINATOR

JOB DESCRIPTION

Job Summary:

The Service Purchase Order Coordinator is responsible for the timely and accurate creation of purchase orders to vendors and/or subcontractors for the labor and/or equipment needed to complete service-related work. This role plays a key part in the operational support of the Service Department by generating purchase orders and chasing them through to confirmation, keeping order information accurate in both Sage and ServiceTrade. Receiving of materials, confirming completion of subcontracted labor, and attaching the pick ticket to the job for billing are handled by the Service Coordinators and Superintendents, not this role.

This position requires strong attention to detail, organizational skills, and the ability to prioritize multiple purchase orders across branches in a fast-paced environment. The ideal candidate will have experience with vendor and subcontractor coordination and procurement or purchasing processes, along with proficiency in relevant software platforms. Effective communication with vendors, subcontractors, Service Coordinators, and Superintendents is essential to ensure orders are placed accurately and move forward without delay.

Job Responsibilities include but are not limited to:

  • Generate purchase orders for vendors and/or subcontractors to procure labor and/or equipment needed for service-related work.
  • Determine the appropriate vendor or subcontractor based on job requirements, pricing, and availability.
  • Enter and maintain purchase orders in Sage and ServiceTrade, ensuring information in both systems is accurate and consistent.
  • Attach a copy of each purchase order to the corresponding ServiceTrade job.
  • Create the PO line in ServiceTrade Job Items for every purchase order issued.
  • Communicate order details, quantities, and expected delivery or completion dates to vendors and subcontractors.
  • Chase and follow up on outstanding purchase orders with vendors and subcontractors to confirm status, delays, or discrepancies.
  • Keep the Vendor Hold list at a minimum by resolving PO-entry and order-confirmation issues promptly.
  • Maintain organized, auditable records of all purchase orders issued.
  • Assist in identifying recurring vendor or pricing issues and recommend process improvements.

Communication Responsibilities:

  • Inform the requesting Service Sales Representative, Assistant Superintendent, or Technician once a purchase order has been generated and entered in each system as required.
  • Communicate with vendors and subcontractors to confirm order acceptance, pricing, and delivery or completion timelines.
  • Notify the appropriate Service Coordinator or Superintendent promptly of any delays, backorders, or issues that may affect receiving or job completion.
  • Hand off confirmed purchase order details to the Service Coordinator or Superintendent, who is responsible for receiving materials, confirming completed labor, and attaching the pick ticket to the job for billing.

Knowledge:

  • High school diploma is required
  • Bachelor's Degree is preferred

Work Experience:

  • Purchasing, Procurement, or Vendor/Subcontractor Coordination Experience
  • General Administrative Experience
  • Service Contract or Master Service Agreement Experience

Skills and Competencies:

  • Excellent written and verbal communication skills
  • Ability to follow verbal and written instructions
  • Detail oriented with excellent organizational skills
  • Ability to effectively utilize computers and software including Microsoft Office Suite
  • ServiceTrade, Sage Intacct, and other software required by the Company
  • Ability to maintain accurate and auditable records
  • Ability to work in a fast-paced service team environment
  • Attention to detail with emphasis on accuracy and quality
  • Ability to prioritize work to balance multiple projects, vendors, and deadlines
  • Strong follow-up skills to chase open purchase orders through to confirmation

Apply