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Optometry Administrative Assistant Jobs (NOW HIRING)

Hills Vision Studio

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Medical Adminstrative Assistant

Bedminster, NJ · On-site

$23 - $27/hr

Job Overview We are seeking an experienced Administrative Assistant to join our team. The ideal ... Proficient in medical billing and acquiring insurance information * Assist the optometrist with ...

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Optometry Administrative Assistant information

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How much do optometry administrative assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for optometry administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

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Infographic showing various Optometry Administrative Assistant job openings in the United States as of June 2026, with employment types broken down into 6% Full Time, 75% Part Time, 6% Temporary, and 13% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant Department of Biological and Vision Sciences

Manhattan, NY • On-site

SUNY College of Optometry
Education • 51 - 200 employees
Learn more about SUNY College of Optometryexternal

$55K - $60K/yr

Other

PTO

Re-posted 4 days ago

Job description

Posting Details
Position Information
Position Title
Administrative Assistant Department of Biological and Vision Sciences
Position Description
The SUNY College of Optometry is seeking an Administrative Assistant to support the Department of Biological and Vision Sciences (BVS). The Department of BVS is responsible for all basic science courses essential to optometry education. The Administrative Assistant will report directly to the Department Chair and will be integral in managing a variety of administrative responsibilities and ensuring the smooth operation of the departmental activities. In this role, the Administrative Assistant will manage the daily operations of the office, handle internal and external communications, supervise office staff and work study students, assist with budget preparation and monitoring, prepare and maintain departmental records, and provide support to faculty and students.
Duties typically include such activities as, but not limited to:
  • Manage office operations including file maintenance, database management, organizing departmental meetings and taking meeting minutes
  • Act as a general resource for researching and preparing cost estimates, completing purchase requisitions, processing invoices and reimbursements, and other similar activities
  • Assist the Department Chair with budget development, monitoring and analyzing expenditures
  • Support the planning and coordination of departmental meetings, events and projects including handling venue arrangements, catering, RSVPs and logistics
  • Assist with proctoring all quizzes, midterm and final examinations within the departments of BVS and Clinical Education
  • Provide assistance in administering assessments to students through ExamSoft (web-based assessment software), including formatting exams, uploading materials, generating item analysis and posting grades.
  • Collaborate with the Dean for Academic Affairs to compile data on student performance across the OD Program
  • Maintain faculty records including leave requests and timesheets
  • Support other departments and offices, such as Office of Academic Affairs, as needed
  • Perform other duties as assigned by the Department Chair or the Dean
  • Respond to inquiries from internal and external stakeholders

Required Qualifications: Bachelor's degree or equivalent combination of education and relevant experience, superior verbal and written communication skills, the ability to use independent judgement and maintain confidentiality, and be proficient with Office 365 (MS Word, Excel, PowerPoint), Adobe Acrobat and social media platforms.
Preferred Qualifications: Experience in a multi-staffed administrative office (preferably in higher education). Ability to learn a variety of software applications ( ExamSoft, Sharepoint, Faculty Success, Brightspace).
Salary range is $55,000 to $60,000 and there is also a generous benefit package. 15 days of annual leave to start and 13 paid holidays per year. We are a qualifying employer in the federal Public Service Loan Forgiveness (PSLF) Program. View our Benefits at Glance.
About US
The State University of New York College of Optometry is dedicated to advancing our mission to serve the public through excellence in education, research, and patient care. We prepare future optometrists, conduct innovative research that enhances quality of life, and deliver exceptional patient care, outreach, and access to eye health services for all who need them. Our community embraces pluralism, respect, critical inquiry, debate, and civil discourse in every aspect of our work.
SUNY College of Optometry is an equal opportunity employer.
Posting Detail Information
Posting Number
3342017
Apply by Date
Open Until Filled
Special Instructions to Applicants
We are no longer accepting applications for this position, we encourage you to explore other exciting opportunities that align with your interests.

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