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Operations Support Assistant Jobs in Vaughan, ON

Chicago 58 Food Products

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Administrator Assistant

Woodbridge, ON · On-site

CA$18 - CA$20/hr

We are looking for a dependable, organized, and energetic Administrator Assistant / Shipping Assistant to support our daily operations. This is a hands-on role that combines office administration ...

Finastra

Sales Operations Analyst

Mississauga, ON · Hybrid

Finastra is seeking a Sales Operations Analyst to support sales operations, deal approval workflows ... * Assist with CRM tool change requests, including documentation of business requirements, test ...

John Mooney Sales LTD

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Management Assistant

Etobicoke, ON · On-site

CA$50K - CA$60K/yr

... Management Assistant to run our headquarters in Mississauga, Ontario. In our fast-paced ... Core Responsibilities 1. Operational Support * Workflow Coordination: Act as the primary ...

John Mooney Sales LTD

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Management Assistant

Mississauga, ON · On-site

CA$50K - CA$60K/yr

... Management Assistant to run our headquarters in Mississauga, Ontario. In our fast-paced ... Core Responsibilities 1. Operational Support * Workflow Coordination: Act as the primary ...

TSMG

Operations (Ops) Team Lead

Toronto, ON · On-site

The Operations (Ops) Team Lead role assists in overseeing day-to-day operations, providing guidance ... Provide insight, guidance, Continual Service Improvement and Service Assurance support * Assist in ...

John Mooney Sales LTD

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Management Assistant

Toronto, ON · On-site

CA$50K - CA$60K/yr

... Management Assistant to run our headquarters in Mississauga, Ontario. In our fast-paced ... Core Responsibilities 1. Operational Support * Workflow Coordination: Act as the primary ...

John Mooney Sales LTD

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Management Assistant

North York, ON · On-site

CA$50K - CA$60K/yr

... Management Assistant to run our headquarters in Mississauga, Ontario. In our fast-paced ... Core Responsibilities 1. Operational Support * Workflow Coordination: Act as the primary ...

Able Innovations

Operations Specialist

Toronto, ON · On-site

$55K - $70K/yr

Operations SpecialistLocation: Toronto, ONType: Full-Time, In-officeSalary Range: $55,000 - $70,000 ... HR Support: Assist the hiring team by conducting initial resume reviews, screening candidates ...

Able Innovations

Operations Specialist

Toronto, ON · On-site

CA$55K - CA$70K/yr

Operations Specialist Location: Toronto, ON Type: Full-Time, In-office Salary Range: $55,000 - $70 ... HR Support: Assist the hiring team by conducting initial resume reviews, screening candidates ...

Snaplii

Growth Operations Specialist

Toronto, ON · On-site

$45K - $70K/yr

... * Assist with partner communications and operational support Growth Analytics & Reporting * Monitor ... key growth metrics such as activation, retention, referral performance, and campaign effectiveness

Aerotek

Business Operations Associate

Mississauga, ON · On-site

Operations Support Group Reports to: Business Operations Supervisor Why Aerotek? Aerotek is an ... Responsible for gathering the necessary data to assist Management with account specific decisions ...

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All JobsOperations Support JobsOperations Support Assistant JobsOperations Support Assistant Jobs in Vaughan, ON

Operations Support Assistant information

What is an operations support assistant?

Operations Support Assistants are administrative professionals who help ensure the smooth functioning of a company's daily operations. They typically handle tasks such as organizing schedules, managing records, coordinating communications, and assisting with logistics. Their role is essential in supporting various departments, resolving issues as they arise, and maintaining efficient workflows. By providing organizational and clerical support, Operations Support Assistants contribute to the overall productivity and effectiveness of the business.

What are the key skills and qualifications needed to thrive as an operations support assistant, and why are they important?

To thrive as an Operations Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and database management systems is often required. Excellent communication, adaptability, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills ensure smooth daily operations, efficient workflow, and reliable support for broader organizational goals.

What are some typical challenges faced by an operations support assistant, and how can they be managed effectively?

Operations Support Assistants often juggle multiple tasks such as data entry, scheduling, and coordinating between departments, which can make time management a common challenge. To manage this, it's important to prioritize tasks, communicate clearly with team members, and utilize organizational tools like spreadsheets or task management software. Working in a fast-paced environment also means adapting quickly to changes and being proactive in identifying and resolving issues. Collaboration with other departments is key, so building strong relationships and maintaining open communication can make daily operations smoother and more efficient.

What is the difference between Operations Support Assistant vs Administrative Assistant?

AspectOperations Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or facilities managementOffice settings, reception areas
Employer & Industry UsageLogistics, manufacturing, corporate sectorsBusiness, healthcare, education sectors
Common Search & ComparisonOperations Support Assistant vs Administrative Assistant

The Operations Support Assistant typically focuses on supporting operational functions, logistics, and process management within organizations. In contrast, the Administrative Assistant primarily handles clerical tasks, scheduling, and office administration. While both roles require strong organizational skills and may share similar credentials, their core responsibilities and work environments differ, making each role suited to different organizational needs.

What does an operations support assistant get paid?

The average salary for an operations support assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized environments can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Operations Support jobs in Vaughan, ON?

The most popular types of Operations Support jobs in Vaughan, ON are:

What cities near Vaughan, ON are hiring for Operations Support Assistant jobs?

Cities near Vaughan, ON with the most Operations Support Assistant job openings:

Infographic showing various Operations Support Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 26% Part Time, and 5% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Administrator Assistant

Woodbridge, ON • On-site

Chicago 58 Food Products
See more jobs at Chicago 58 Food Productsexternal

CA$18 - CA$20/hr

Full-time

Re-posted yesterday

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Job description

We are looking for a dependable, organized, and energetic Administrator Assistant / Shipping Assistant to support our daily operations.

This is a hands-on role that combines office administration, customer service, order processing, and warehouse support. You will help coordinate the daily flow of orders from the time they are received until they are delivered, ensuring accuracy and helping minimize delivery errors.

The ideal candidate is detail-oriented, enjoys multitasking, communicates well with customers and coworkers, and is comfortable working both in an office and warehouse environment.

Key Responsibilities

Administration Assistant & Customer Service

• Answer incoming phone calls professionally.

• Take customer orders by phone and assist walk-in customers.

• Respond to customer inquiries in a courteous and timely manner.

• Perform general administrative and front desk duties.

• Maintain accurate customer and order records.

Order Entry & Order Management

• Enter customer orders accurately into the system.

• Review orders for completeness and accuracy before processing.

• Coordinate with sales staff and warehouse personnel to ensure orders are prepared correctly.

• Verify invoices, packing slips, and shipping documentation.

• Help ensure products are delivered to the correct restaurant or customer.

• Identify and resolve order discrepancies before deliveries leave the warehouse.

• Assist with inventory-related data entry as required.

Shipping & Warehouse Support

• Assist with picking, packing, and preparing orders for delivery.

• Help organize orders by delivery route.

• Ensure drivers have all required paperwork, invoices, and products before departure.

• Support shipping and receiving activities, including loading and unloading deliveries.

• Assist in maintaining an organized, clean, and safe warehouse.

• Lift and move products weighing up to 50 lbs as needed.

Basic Accounting & Administrative Support

• Assist with basic bookkeeping and administrative accounting tasks.

• Enter invoices and maintain accurate records.

• Support filing, document management, and other administrative duties.

• Assist ownership with various office projects as required.

Teamwork

• Work closely with the owners, office staff, warehouse personnel, sales team, and delivery drivers.

• Be willing to assist in different areas of the business when needed.

• Help improve workflow and reduce errors throughout the order fulfillment process.

• Contribute to a positive, team-oriented workplace.

Qualifications

• Previous experience in Office Administration or Customer Service.

• Experience with data entry and basic bookkeeping/accounting.

• Strong attention to detail and organizational skills.

• Comfortable multitasking in a fast-paced environment.

• Excellent verbal and written English communication skills.

• Strong computer skills including Microsoft Excel and Microsoft Word.

• Ability to work independently while contributing to a team.

• Dependable, punctual, and professional.

• Comfortable lifting up to 50 lbs.

• Experience in food distribution, wholesale, logistics, or warehouse operations is considered a strong asset.

Preferred Qualifications

• Experience with inventory management or shipping.

• Knowledge of restaurant or food service operations.

• Experience using accounting or ERP software (QuickBooks, Sage, or similar) is an asset.

What We're Looking For

The ideal candidate is someone who:

• Takes pride in accuracy and organization.

• Enjoys helping customers and coworkers.

• Notices problems before they become bigger issues.

• Can comfortably switch between office work and warehouse support.

• Understands the importance of getting every order right.

• Wants to become a long-term member of a small, supportive team.

Compensation

Hourly Wage / Salary: Competitive and based on experience.


Company Description

Full time position. Medium size food distributor, dealing with Grocery Stores and independent restaurant.