Operations Assistant I Jobs in Illinois (NOW HIRING)

Executive Assistant IJob Description

You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you'll help us deliver better care for billions of people around the world. It starts with YOU.

Kimberly-Clark is seeking a collaborative, highly organized Executive Assistant to support the Diapers Marketing Vice President within our North American Baby and Child Care (BCC) business. In this role, you will serve as a trusted partner to senior leaders, managing critical access to the executives, maintaining and adapting complex calendars, and ensuring timely visibility to matters requiring immediate attention. You will provide a broad range of skilled, highly confidential administrative support to ensure the smooth and efficient operation of the office, while building strong working relationships with leaders, executive assistants, and employees at all levels of the organization. The ideal candidate brings exceptional time management, sound executive judgment, tact, and discretion, along with the ability to navigate confidential matters with professionalism and care.

This position requires a regular on-site presence of two days per week at our Fulton Market office, with flexibility to be on-site additional days based on executive needs or team activities.

In this role, you will:

• Manage complex executive calendars, proactively resolving conflicts, prioritizing meetings, and adapting to changing business needs

• Coordinate and prepare for meetings, including scheduling, logistics, materials, and followup as needed

• Plan and support events and offsites, including venue selection, vendor coordination, catering, onsite support, and preparation of materials

• Arrange domestic and international travel, including flights, hotels, ground transportation, and required documentation

• Prepare, submit, and track expense reports and purchase orders in accordance with company policies

• Serve as a primary point of contact for the leadership team, professionally handling executive communications and responding to inquiries with discretion

• Build and maintain strong working relationships with employees and leaders at all levels of the organization

• Prepare and review reports, presentations, spreadsheets, and other business documents

• Coordinate logistics for leadership meetings, interviews, and candidate scheduling

• Support employee onboarding activities and manage contingent workers in Workday

• Develop and maintain effective relationships with vendors and external service providers

• Contribute to special projects and additional initiatives as needed to support business objectives and professional development

• Utilize Microsoft Office and collaboration tools (including Outlook, Word, Excel, PowerPoint, SharePoint, and related systems) to support daily operations

About Us

Huggies. Kleenex. Cottonelle. Scott. Kotex. Poise. Depend. Kimberly-Clark Professional. You already know our legendary brands-and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn't exist without talented professionals, like you.

At Kimberly-Clark, you'll be part of the best team committed to driving innovation, growth and impact. We're founded on more than 150 years of market leadership, and we're always looking for new and better ways to perform - so there's your open door of opportunity. It's all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we're constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you'll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you'll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

Required Qualifications

• High School Diploma

• 3+ years of administrative work experience supporting an executive

• Ability to multi-task in a fast-paced environment

• Advanced computer skills using Outlook, Windows, Word, Excel, Power Point andSharePoint

• Strong written and oral communication skills

• Demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressure, adapt to change, and handle confidential material

• Ability and willingness to work overtime on an occasional basis to meet workload demands

• Experience arranging complex travel, meetings, catering, and general office organization

Preferred Qualifications

• Associates or Bachelor's Degree

• High ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination

Total Benefits

Here are just a few of the benefits you'd enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print....

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

Veterans and members of the Reserve and Guard are highly encouraged to apply.

This role is available for local candidates already authorized to work in the role's country only. Kimberly-Clark will not provide relocation support for this role.

#LI-Hybrid

Salary Range: 63,460 - 74,980 USDAt Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only.Primary LocationChicago Commercial CenterAdditional LocationsWorker TypeEmployeeWorker Sub-TypeRegularTime TypeFull time