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Operations Administrative Assistant Jobs in Connecticut

A.R. Mazzotta

Administrative Assistant

Middletown, CT

$17 - $20/hr

Administrative Assistant Opportunities A.R. Mazzotta is continuously recruiting Administrative ... Utilize Microsoft Office and other office software to support daily operations Qualifications * At ...

Robert Half

Administrative Assistant

Bridgeport, CT · On-site

$19 - $22/hr

Position Overview A growing school in Bridgeport, CT is seeking a professional and organized Administrative Assistant to support daily office operations, student services, and administrative ...

RSM Global

Administrative Assistant

Farmington, CT · On-site

$19 - $25.75/hr

Risk & Regulatory Consulting Administrative Assistant Farmington, CT Position Description The ... Support engagement operations by organizing documentation, tracking deliverables, monitoring ...

Blasius Kia

Administrative Assistant

Watertown, CT · On-site

$19 - $21/hr

This role is essential in providing administrative support to ensure efficient operation of the ... * Assist with data entry and maintaining accurate records. * Coordinate office supplies and ...

Blasius Kia

Administrative Assistant

Watertown, CT

$19 - $21/hr

This role is essential in providing administrative support to ensure efficient operation of the ... * Assist with data entry and maintaining accurate records. * Coordinate office supplies and ...

Blasius Kia

Administrative Assistant

Watertown, CT · On-site

$19 - $21/hr

This role is essential in providing administrative support to ensure efficient operation of the ... * Assist with data entry and maintaining accurate records. * Coordinate office supplies and ...

Blasius Kia

Administrative Assistant

Watertown, CT · On-site

$19 - $21/hr

This role is essential in providing administrative support to ensure efficient operation of the ... * Assist with data entry and maintaining accurate records. * Coordinate office supplies and ...

Robert Half

Administrative Assistant

Stamford, CT · On-site

$19 - $20/hr

We are looking for an Administrative Assistant to support daily office operations in Stamford, Connecticut. This Long-term Contract opportunity is ideal for someone who enjoys keeping workflows ...

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Operations Administrative Assistant information

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$13

$22

$35

How much do operations administrative assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for operations administrative assistant in Connecticut is $22.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.99 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Connecticut? For Operations Administrative Assistant jobs in Connecticut, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Connecticut look for? The top searched job categories for Operations Administrative Assistant jobs in Connecticut are:
What cities in Connecticut are hiring for Operations Administrative Assistant jobs? Cities in Connecticut with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Connecticut as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $46,164 per year, or $22.2 per hour.

Administrative Assistant - Grade 3 (Academic Year)

Danbury Public Schools

Danbury, CT • On-site

$18.50 - $25/hr

Full-time

Posted 5 days ago

Job description

Position Type:
Secretarial/Clerical/Administrative Assistant - Grade 3
Date Posted:
8/6/2026
Location:
WCAIS Elem Magnet School
Danbury Public Schools serves a diverse community of nearly 12,000 learners, supported by almost 2,000 employees across twenty (20) schools and multiple operational sites throughout the city. Located at Western Academy for International Studies Elementary Magnet School, this Administrative Assistant will work directly with the Building Principal and school staff to provide essential clerical and administrative support that ensures the smooth and efficient operation of the school office.
Administrative Assistants in this role work in a dynamic, fast-paced school environment that requires frequent interaction with students, families, staff, and visitors. The position plays a key role in supporting daily school operations, facilitating communication between home and school, and maintaining a welcoming and professional office atmosphere.
School-based administrative work is characterized by collaboration, flexibility, and responsiveness to both anticipated and unexpected needs that arise throughout the school day. The successful candidate will support building-level initiatives, assist with student registration and attendance processes, coordinate office operations, and contribute to a positive and organized learning environment for all students.
This Administrative Assistant will provide direct support to the Building Principal and assist with a wide range of school functions, including communication with families, maintenance of student records, coordination of school activities, and general office management responsibilities.
Supervision Received
This position reports directly to the Building Principal. The Secretary is expected to independently perform a wide range of clerical and office management duties, exercising sound judgment in routine matters and seeking guidance on more complex or sensitive issues.
The role involves frequent interaction with students, families, staff, and visitors, requiring professionalism, discretion, and strong interpersonal skills at all times.
Representative Duties
Interpersonal & School Climate
  • Serves as the first point of contact for all visitors, ensuring a professional, courteous, and welcoming office environment.
  • Implements and monitors building entry procedures, including visitor management systems and emergency protocols (e.g., lockdowns, drills).
  • Answers and manages a multi-line phone system; provides accurate information, routes inquiries appropriately, and takes detailed messages.
  • Responds to and helps resolve routine concerns from students, staff, families, and community members.
  • Assists families with student registration, including explaining procedures, verifying residency, and collecting required documentation.
  • Supports positive school-family communication and engagement.

Office Operations & Administrative Support
  • Maintains the daily operations of the main office, ensuring efficiency and organization.
  • Supports the Principal by managing schedules, appointments, and calendar coordination as assigned.
  • Coordinates substitute coverage using Absence Management (Aesop/Frontline) in collaboration with district personnel.
  • Maintains time and attendance records for non-certified staff and submits accurate reports to payroll.
  • Receives, sorts, and distributes incoming mail and correspondence.
  • Assists in completing and submitting incident and injury reports in coordination with Human Resources or the Business Office.

Clerical & Communication Responsibilities
  • Prepares, formats, and distributes a variety of documents, including letters, reports, forms, and school communications.
  • Utilizes Microsoft Office and Google Workspace tools to complete tasks such as data entry, spreadsheets, mail merges, and document formatting.
  • Proofreads materials to ensure accuracy, clarity, and adherence to professional standards.
  • Assists with school newsletters, announcements, and general communications.

Data Management & Reporting
  • Accurately enters and maintains student data in the district's student information system (e.g., PowerSchool).
  • Generates attendance reports and assists with tracking student and staff absences.
  • Compiles and organizes data for school, district, and state reporting requirements.
  • Ensures accuracy and confidentiality of all student and staff records.

Financial, Accounts & Supply Management
  • Maintains inventory of office and classroom supplies; monitors usage and anticipates needs.
  • Processes purchase orders, requisitions, and invoices in accordance with district procedures.
  • Assists, as applicable, with monitoring school-based accounts or activity funds in coordination with the Finance Department.

Records & File Maintenance
  • Maintains organized and secure student records and confidential files in compliance with district and legal requirements.
  • Prepares and transfers student records for promotions, transfers, and withdrawals.
  • Updates office reference materials, manuals, and filing systems to ensure accessibility and accuracy.

Minimum Qualifications
Knowledge, Skills, and Abilities
  • Strong interpersonal and customer service skills, with the ability to interact tactfully and professionally with diverse populations.
  • Ability to maintain strict confidentiality and handle sensitive information appropriately.
  • Solid organizational and time management skills, with the ability to prioritize tasks in a fast-paced environment.
  • Effective written and verbal communication skills, including proper grammar, spelling, and punctuation.
  • Ability to follow detailed instructions and work both independently and collaboratively.
  • Familiarity with general office procedures and willingness to learn district-specific systems and processes.
  • Proficiency in operating standard office equipment (computers, copiers, printers, etc.).

Experience and Training
  • Education: High School Diploma or equivalent required.
  • Experience: One (1) to two (2) years of experience in clerical, secretarial, or customer service roles, preferably in a school or office setting.

Technical Skills
  • Basic proficiency in Microsoft Word and Excel; ability to complete a basic skills assessment if required.
  • Experience with student information systems (e.g., PowerSchool) preferred; willingness to learn required.
  • Familiarity with Google Workspace tools (Docs, Sheets, Forms) preferred.

Language Skills
  • Bilingual skills (Spanish or Portuguese) strongly preferred to support communication with families.

Working Conditions
  • Full-time position: 35 hours per week
  • 46-week work year
  • Salary and benefits in accordance with the UPSEU collective bargaining agreement

Application Procedure
All applicants must apply online through the district website:
www.danbury.k12.ct.us

Apply