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Operations Administrative Assistant Jobs in Alabama

Ball HealthCare

Administrative Assistant

Mobile, AL · On-site

$14.75 - $20/hr

... operations, as directed by the Administrator, to ensure that proper administrative procedures and the confidentiality thereof are maintained at all times. Minimum Qualifications: * Must be a high ...

Ball HealthCare

Administrative Assistant

Robertsdale, AL · On-site

$14.25 - $19.25/hr

... operations, as directed by the Administrator, to ensure that proper administrative procedures and the confidentiality thereof are maintained at all times. Minimum Qualifications: * Must be a high ...

4pconsultinginc

Administrative Assistant

Wilsonville, AL · On-site

$17.50 - $23.50/hr

Administrative Assistant Location: Willsonville, AL Contract- 2 Years Position Summary The ... operations, and delivering high-quality service to internal and external stakeholders. Key ...

Gateway Management Company

Administrative Assistant

Florence, AL · On-site

$16.25 - $21.75/hr

Administrative Assistant Position Overview The Gateway Companies is seeking a highly organized and ... This position provides essential administrative, reporting, and operational support while working ...

4pconsultinginc

Administrative Assistant

Birmingham, AL · On-site

$16.75 - $22.75/hr

Senior Administrative Assistant Location: Birmingham, AL Client- Alabama Power Contract- 2 Years ... Provide advanced administrative support and leadership to ensure smooth operations and ...

America's Auto Auction

Administrative Assistant

Moody, AL · On-site

$15.25 - $20.75/hr

The Administrative Assistant provides essential administrative and accounting support to ensure the smooth daily operations of the auto auction. This role supports multiple departments by handling ...

Robert Half

Administrative Assistant

Madison, AL · On-site

$18 - $20/hr

We are looking for a detail-oriented Administrative Assistant to support daily office and operational activities for an industrial facility in Madison, Alabama. This is a Contract position suited for ...

MPS Group, Inc.

Administrative Assistant

Vance, AL

$16.25 - $21.75/hr

MPS Group, Inc ., is seeking an Administrative Assistant to join our team at the Mercedes Benz US ... Perform scheduling and calendar coordination for team members and field operations. * Maintain ...

MPS Group

Administrative Assistant

Vance, AL · On-site

$16.25 - $21.75/hr

MPS Group, Inc ., is seeking an Administrative Assistant to join our team at the Mercedes Benz US ... Perform scheduling and calendar coordination for team members and field operations. * Maintain ...

The Hangout

Administrative Assistant

Gulf Shores, AL · On-site

$15.25 - $20.50/hr

STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Alabama

Operations Administrative Assistant information

See Alabama salary details

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How much do operations administrative assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for operations administrative assistant in Alabama is $21.15, according to ZipRecruiter salary data. Most workers in this role earn between $16.54 and $22.88 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Alabama?

For Operations Administrative Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Alabama look for?

The top searched job categories for Operations Administrative Assistant jobs in Alabama are:

What cities in Alabama are hiring for Operations Administrative Assistant jobs?

Cities in Alabama with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Operations Administrative Assistant

Brothers That Just Do Gutters - Huntsville, AL

Madison, AL • On-site

$18/hr

Full-time

Vision, PTO

Re-posted 18 days ago

Job description

Benefits:
  • Paid time off
  • Training & development
  • Vision insurance

Role:  Operations Support Specialist
 
At The Brothers that just do Gutters, we’re not just about gutters—we’re a tight-knit team dedicated to making sure homes stay dry and stylish. Our work environment is as dynamic as our solutions, and we pride ourselves on having a good laugh while delivering top-notch service. From innovative installations to flawless repairs, we handle every job with the expertise and care that’s earned us our top reputation. If you’re ready to join a company where hard work meets high fives and every day brings a new challenge, The Brothers that just do Gutters is where you’ll thrive!
 
 PURPOSE:
The Operations Administrative Assistant is a multi-faceted role designed to keep our daily business functions running smoothly. Reporting directly to the Operations Manager, this position provides critical behind-the-scenes support. You will oversee inventory, and assist with customer service.  This position is 70% Admin and 30% hands-on in the warehouse.
Operations Administrative Assistant Capabilities:
  • Organizational Skills - Manage multiple tasks and maintain organized filing systems. 
  • Communication Skills - Communicate clearly and professionally in writing and verbally. 
  • Time Management - Prioritize tasks and manage scheduling effectively. 
  • Technical Proficiency - Skilled in office software.  Proficiency in Microsoft Suite or Google Workspace (specifically heavy spreadsheet usage, document creation, and email management).
  • AI Literacy: Familiarity with leveraging AI platforms (e.g., Gemini, ChatGPT) to optimize workflows, drafting, or problem-solving.
  • Attention to Detail - Ensure accuracy in data entry and document preparation. 
  • Problem-Solving - Address and resolve administrative issues efficiently. 
  • Customer Service - Provide excellent service to clients and handle inquiries with a friendly attitude. 
  • Team Collaboration - Work well with colleagues and support various departments. 
  • Adaptability - Adjust to changing priorities and learn new tools quickly. 
  • Driver's License: Must possess a valid Driver’s License with a clean driving record.
  • Physical Ability: Ability to lift 50lbs
 Administrative Assistant General Responsibilities: 
  • Email Management
    • Respond to Emails: Address incoming emails promptly, providing responses to customer inquiries, internal requests, and general correspondence in a professional business manner.
    • Organize Inbox: Prioritize and categorize emails to ensure timely follow-up and efficient management of communications. 
  • Phone Management
    • Answer Phones: Handle incoming phone calls, directing them to appropriate departments or individuals and taking messages when necessary. 
  • Customer Assistance: Provide information and assistance to callers, resolving inquiries and issues effectively. 
  • Customer Scheduling
    • Assist with Appointments: Help customers schedule appointments and services, coordinating with internal staff to confirm availability. 
    • Manage Scheduling Conflicts: Resolve any conflicts or changes in scheduling, ensuring customer satisfaction and efficient use of resources. 
  • Worker Support
    • Assist Team Members: Provide support to employees by helping with administrative tasks, coordinating schedules, and resolving any office-related issues. 
    • Resource Allocation: Ensure that team members have the necessary resources and information to perform their tasks effectively. 
  • Ad Leads
    • Handle Leads: Respond to and manage leads generated from advertisements, providing information and follow-up as needed. 
    • Track Conversion: Monitor the progress of ad leads and report on effectiveness and conversion rates. 
  • General Administrative Support
    • Assist with Various Tasks: Perform other administrative tasks as required, including document preparation, file management, and supporting daily operations. 
    • Adaptability: Be flexible and ready to take on new responsibilities related to the above duties as needed. 
 Inventory & Supply Chain Management
  • Maintain accurate inventory counts of all materials and equipment.
  • Receive, inspect, and organize incoming material shipments.
  • Stage materials and prep equipment for installation crews ahead of schedule.
  • Maintain the flexibility to transition from office to warehouse tasks.
If you’re someone who thrives on organization, finds joy in working with spreadsheets, and loves being part of a dynamic, fun team, we want to hear from you! At The Brothers that just do Gutters, we value a great working environment where creativity meets efficiency. Join us if you’re eager to contribute your skills to a supportive and energetic team, where every day brings new opportunities and a lot of laughs along the way.