Operations Administration Manager Jobs in Oregon

Department: Central Business Services Office
Appointment Type and Duration: Regular, Ongoing
Salary: $65,000 - $73,000, Commensurate with experience
Compensation Band: OS-OA07-Fiscal Year 2025-2026
FTE: 1.0

April 19, 2026; position open until filled

Please include the following documents with your online application:
1. A resume/CV
2. A brief summary or cover letter indicating how you meet the minimum and, if applicable, preferred qualifications for the position. Please describe how you have added value in previous roles and how you would add value in this role.
3. Names of at least three professional references, their e-mail addresses, and telephone numbers.
The CBSO is most interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what excites you about the role and what transferable skills or other qualities you would bring.
If you have questions or would like to request a copy of the full position description, please email CBSOHR@uoregon.edu.

The Central Business Service Offices (CBSO), a shared service office, provides service within the Office of the Provost portfolio. The CBSO offers holistic support in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable.
The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. We are committed to providing superior customer service, collaboration, and implementing fair, consistent and equitable practices for all our partners to ensure their needs are fulfilled to the highest standard.
The CBSO unit provides shared services for several organizations within the Office of the Provost portfolio including:
Ballmer Institute for Children's Behavioral Health
Clark Honors College
College of Design
College of Education
Lundquist College of Business
School of Journalism & Communication
School of Music & Dance
The units supported by CBSO constitute a large business enterprise consisting of more than 3,500 employees and more than $140 million in budgeted operations funds. There are additional operations funds such as foundation funds, research funding, designated operations, and other non-general funds, an estimated $15M before foundation funds. The CBSO works with multiple employee category types funded from various sources such as sponsored, gift, foundation and research, outreach, and designated operations funds. The CBSO handles these fund transitions in addition to budgeted operations funds.

The Assistant Director of Business Operations (ADBO) within the Central Business Services Office (CBSO) has three primary functions: (1) managing purchasing and contracting activities; (2) providing oversight and backup support for accounting operations; and (3) serving as a leadership partner to the Associate Director in guiding CBSO strategic and operational priorities.
This role oversees the day-to-day purchasing and contracting operations that support all CBSO partner units. It provides guidance and recommendations on procurement strategies and contract decisions for both CBSO and its unit partners. The ADBO will exercise delegated contracting authority up to $25,000 per purchase. The position exercises decision-making authority over the transactional execution of purchasing and contracting functions in alignment with Federal, State, and University policies and standards. It provides guidance and recommendations on procurement strategies and contract decisions for both CBSO and its unit partners.
The Assistant Director of Business Operations directly supervises classified staff within the CBSO Purchasing and Contracting team. Responsibilities include understanding and applying relevant policies; managing workload distribution; resolving employee concerns; and leading performance management including training, employee development, and corrective action processes as needed.
In addition to purchasing and contracting responsibilities, this position provides oversight and serves as a critical backup for accounting functions, ensuring continuity of operations, adherence to policy, and appropriate internal controls during staff absences, workload spikes, or periods of transition.
The ADBO will have frequent engagement with a wide range of stakeholders, including faculty, staff, individual contributors, executive leadership, and external suppliers. As a leadership partner to the Associate Director, this ADBO helps align operational strategies, support unit initiatives, and ensure that CBSO services continue to meet the evolving needs of its partner units.
This position is eligible for hybrid work with required on campus presence. The role reports to CBSO's Associate Director, Financial Operations.

Bachelor's degree PLUS
Three (3) years of progressively responsible finance and accounting experience, AND
Three (3) years of supervisory or lead experience.
OR
Five (5) years of progressively responsible finance and accounting experience (in lieu of a bachelor's degree), AND
Three (3) years of supervisory or lead experience.

Demonstrated ability to build and maintain an inclusive, equitable, and respectful work environment.
Ability to work independently, exercise sound judgment, and apply creative, solutions-oriented problem solving. oriented problem solving.
Strong attention to detail, organizational skills, and reliable follow-up.
Effective interpersonal and written communication skills.
Ability to manage multiple projects and meet deadlines in a high-volume, fast-changing environment.
Ability to interpret, apply, and navigate policies and procedures in a highly regulated and unionized setting.
Strong interpersonal skills with the ability to build relationships and collaborate with individuals from diverse backgrounds and roles.
Ability to create, learn, and follow processes, including knowing when to deviate, escalate, or recommend improvements.
Proficiency using standard office and communication tools, including Microsoft Office, Zoom, Teams, Slack, or similar platforms.

Experience with public contracting.
Experience working in higher education settings or large non-profit organizations.
Experience with Banner, Unimarket, or similar software.

FLSA Exempt:

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

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