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Title: Assistant Project Manager - Landscaping

Location: Greenville, SC
Department: Landscape Construction
Workplace Type: Field & Office (Hybrid Work Environment)
Job Type: Full-Time
Career Path: Assistant Project Manager → Project Manager

Job Summary

We are seeking a motivated and detail-oriented Assistant Project Manager - Landscaping to support the successful planning, coordination, and execution of residential landscape construction projects in Greenville, SC.

This role offers a dynamic combination of office-based project administration and hands-on field involvement, making it ideal for someone who enjoys both operational coordination and active jobsite engagement. Working closely with an experienced Project Manager, the Assistant Project Manager will help oversee project schedules, subcontractor coordination, invoicing, logistics, quality control, and client communication while gaining valuable field experience across all phases of landscape construction.

This position is intentionally designed as a structured development path into a full Project Manager role within approximately 18-24 months, providing mentorship, leadership exposure, and professional growth opportunities.

Key Responsibilities

Project Administration & Coordination

• Manage project schedules, documentation, and workflow from project kickoff through final closeout

• Create, update, and maintain Gantt charts in collaboration with the Project Manager

• Prepare and issue:

  • Purchase orders

  • Change orders

  • Subcontractor confirmations

• Generate and distribute project invoices at various project milestones, including:

  • Pre-construction billing

  • Progress billing

  • Final invoicing

• Manage work orders and dispatch activities using project management software such as Aspire

• Coordinate material deliveries and project logistics to ensure timely project execution

• Track labor hours, production quantities, and performance against project estimates

• Maintain organized project files, photo documentation, and daily progress logs

• Support accounts receivable follow-up and escalate overdue accounts when necessary

• Schedule meetings, update calendars, and maintain communication across project stakeholders

Field Support & Project Oversight

• Spend approximately 50% of work time supporting active job sites in the field

• Assist with daily crew coordination, sequencing, and production oversight

• Conduct site walks to verify work quality and ensure installations align with:

  • Project plans

  • Specifications

  • Client expectations

• Identify and communicate field issues related to:

  • Materials

  • Crew needs

  • Scope changes

  • Scheduling conflicts

• Support project closeout activities and punch list completion

• Enforce company safety standards and jobsite policies

• Verify proper installation practices for:

  • Irrigation systems

  • Sod and planting

  • Hardscape installations

  • Drainage systems

  • Grading

  • Landscape enhancements

Client & Team Communication

• Serve as a primary administrative contact for project coordination communications

• Keep clients, subcontractors, vendors, and internal teams informed of:

  • Schedule updates

  • Project milestones

  • Scope changes

  • Delivery timelines

• Assist in managing client expectations throughout the project lifecycle

• Help resolve scheduling, field, or operational concerns professionally and efficiently

• Build and maintain strong working relationships with subcontractors, vendors, inspectors, and project stakeholders

Required Qualifications

• Strong organizational and multitasking abilities

• Excellent written and verbal communication skills

• Proficiency with:

  • Project management software

  • Google Workspace (Docs, Calendar, Chat)

  • Smartphones and tablets

• Ability to read and interpret landscape construction plans and specifications

• Valid driver's license with a clean driving record

• Willingness and ability to work outdoors in varying weather conditions

Preferred Qualifications

• 2+ years of experience in:

  • Landscaping

  • Construction

  • Project coordination

  • Related field

• Familiarity with:

  • Aspire

  • Similar construction or field service management software

• Experience with:

  • Gantt charts

  • Scheduling

  • Invoicing

  • Subcontractor coordination

• Background in:

  • Residential landscaping

  • Irrigation systems

  • Hardscape construction

  • Site development

• Desire to grow into a full Project Manager role within 18-24 months

Skills & Competencies

• Strong attention to detail and project organization

• Effective communication and relationship-building skills

• Ability to manage multiple projects and deadlines simultaneously

• Strong problem-solving and decision-making abilities

• Ability to work independently and collaboratively

• Customer-service mindset with professionalism in client interactions

• Adaptability in fast-paced field and office environments

Work Environment

• Combination of office-based administrative work and outdoor field work

• Frequent visits to active residential landscape construction sites

• Exposure to varying weather conditions and construction environments

• Collaborative and team-oriented work culture

Career Growth Opportunity

This role is part of a structured Assistant Project Manager-to-Project Manager development program, designed to provide:

• Hands-on field experience

• Leadership development

• Mentorship from experienced Project Managers

• Exposure to all phases of landscape construction operations

• Clear advancement milestones toward a Project Manager position

Compensation & Benefits

Compensation

• Based on experience and qualifications

Benefits & Perks

• Career advancement opportunities

• Mentorship and leadership development

• Diverse and engaging work environment

• Hands-on field exposure across multiple project types

• Collaborative company culture focused on professional growth

Why Join Us?

• Opportunity to build a long-term career in landscape construction management

• Structured growth path into a Project Manager role

• Dynamic mix of field operations and project coordination

• Work alongside experienced industry professionals and leadership

• Gain exposure to all aspects of residential landscape construction projects