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Operation Assistant Jobs in Maine (NOW HIRING)

Commander, Navy Installations Command

$20.54 - $22.54/hr

Ensure an efficient operation in accordance with regulations and procedures. * Must promote good ... Works with facility staff and others to ensure that the operation runs smoothly. Assist staff ...

Nouria

ME · On-site

$16.75/hr

GENERAL SUMMARY The Assistant Store Manager is responsible for assisting the Store Manager in overseeing the daily operation of the store. They are responsible for mentoring team members to provide ...

The Building People

Building Controls Technician

Bangor, ME

$30.50 - $40.25/hr

Complete PID loop tuning on equipment programs to optimize equipment operation * Assist with project sub-contractors where needed, specifically test and balance contractors * Assist the project team ...

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Operation Assistant information

What is an operation assistant?

Operation Assistants are professionals who support the daily administrative and operational functions of a company or organization. Their responsibilities often include coordinating schedules, managing inventory, processing paperwork, and assisting with logistics. They play a crucial role in ensuring that operations run smoothly by handling routine tasks and solving minor issues as they arise. Operation Assistants often work closely with other departments to facilitate communication and efficiency. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does an operation assistant typically support cross-department collaboration within an organization?

Operation Assistants play a key role in facilitating communication and coordination between different departments, such as logistics, finance, and human resources. They often manage scheduling, track project progress, and relay important updates to ensure that workflows remain smooth and aligned with overall business goals. This role requires strong organizational skills and the ability to quickly adapt to shifting priorities, as Operation Assistants frequently act as a bridge between teams to resolve issues and streamline processes.

What are the key skills and qualifications needed to thrive as an operation assistant, and why are they important?

To thrive as an Operations Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes basic ERP systems is commonly required. Excellent communication, time management, and problem-solving skills are vital soft skills that help you work effectively within teams and handle multiple priorities. These skills ensure smooth daily operations, support overall business efficiency, and contribute to the success of the organization.

What is the difference between Operation Assistant vs Office Clerk?

AspectOperation AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may require certifications in specific tools or processesHigh school diploma; basic clerical skills
Work EnvironmentOffice settings, supporting operations teamsFront desk, administrative offices, data entry
Employer & Industry UsageBusinesses across industries, logistics, manufacturingCorporate offices, government agencies, small businesses
Common Search & ComparisonOperational support, process coordinationAdministrative support, data entry

While both roles support office functions, an Operation Assistant focuses on supporting operational processes and coordination within a company, often requiring some technical knowledge. An Office Clerk handles general administrative tasks like filing, data entry, and receptionist duties. The choice depends on whether the role emphasizes operational support or administrative tasks.

How much does an operation assistant get paid?

The average salary for an operation assistant typically ranges from $30,000 to $45,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized environments can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does an operation assistant get paid?

The average salary for an operation assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized environments can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Operation jobs in Maine?

The most popular types of Operation jobs in Maine are:

What cities in Maine are hiring for Operation Assistant jobs?

Cities in Maine with the most Operation Assistant job openings:

Operation Assistant jobs near you
Infographic showing various Operation Assistant job openings in Maine as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 19% Part Time, 4% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Operations Assistant

Piscataqua Landscaping & Tree Service

Portland, ME • On-site

$23.72 - $33/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 17 days ago

Job description

Be The Engine That Keeps Our Operations Running!
Piscataqua Landscaping & Tree Service is a busy, year-round landscaping and snow removal company - and we're looking for someone who doesn't just keep the office running, but makes it run better .
We're looking for a self-starter who spots problems before they become issues, learns our operations inside and out, builds better systems without being asked, and helps train branch personnel on the processes that keep us running. If you're motivated by figuring things out, streamlining what's broken, and being the person people count on - keep reading.
We're a fast-paced, hands-on team, and this full-time position is based in our Portland, Maine office, Monday through Friday.
What You'll Do:
Front-Line Support Answer and route office calls with precision and professionalism; communicate directly with vendors, subcontractors, and clients.
CRM Management & Process Support Learn our operational processes to dig into the data - catch errors, fix inconsistencies, and make sure workflows are accurate, and clearly understood across the team.
Billing & Accounts Receivable Create customer invoices and oversee A/R for your assigned branch(es)/division(s); partner with the accounts team to proactively follow up on outstanding payments.
IT Liaison Keep the team informed on IT updates and serve as the go-to point of contact between office staff and our third-party IT provider.
Facilities & Procurement Oversee recurring and as-needed facilities services to keep the building fully operational - scheduling vendors, ensuring site-specific needs are met, and managing/ordering supplies.
HR Support Provide comprehensive administrative support to the Office and HR department across a range of tasks that keep daily operations - and HR functions - running smoothly.
Continuous Improvement Actively identify opportunities to boost branch productivity and customer satisfaction - then act on them by creating, maintaining, and training others on SOPs.
General Administrative Support Perform clerical duties, support special projects, and communicate interdepartmental updates and issues.
Cross-Coverage Provide backup support for other branches/divisions as needed.
Requirements
  • Exceptionally organized with strong attention to detail; able to pivot smoothly among tasks in a busy environment.
  • Reliable with deadlines; meticulous about accurate data entry and task completion.
  • Customer-service oriented with a positive, empathetic, and professional communication style.
  • Comfortable with numbers (discounts, interest, commissions, proportions, percentages).
  • Proficient in Microsoft Office (Outlook/Excel/Word).
  • Able to learn concepts and computer programs quickly with training.
  • Comfortable explaining processes clearly to others and providing informal training/support to team members as needed.
  • Spanish language skills are a plus!

Ready to Apply?
If you're organized, sharp, and genuinely energized by making things run better - we want to hear from you!
Piscataqua Landscaping & Tree Service is the seacoast's premier choice for landscaping services when it comes to discerning homeowners, developers, and property managers. For over 40 years our educated, certified, and experienced staff have been creating and celebrating beauty on residential and commercial properties. We pride ourselves in building relationships and exceeding the expectations of our clients as we transform the ordinary into the extraordinary.
As an industry leader, our remarkable success is attributed to our team of outstanding employees who enjoy serving clientele that expect the very best. Our team members, many with a history of longevity with our company, take pride in their work and strive to exceed client expectations each and every time. Taking care of our talented employees includes offering one of the most extensive benefits packages in the landscape industry. We provide health and dental insurance, 401(k), paid vacations and holidays, employee development opportunities, bonuses and premier facilities.
Piscataqua Landscaping & Tree Service is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Salary Description
$23.72- $33.00/hr

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