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Online Admin Assistant Jobs (NOW HIRING)

Medicalincs, LLC

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Managing company online faxing * Handle admin & program-related mailings (Scanning, filing ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Managing company online faxing * Handleadmin & program-related mailings(Scanning,filing, &mailing)

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Managing company online faxing * Handleadmin & program-related mailings(Scanning, filing, & mailing)

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Managing company online faxing * Handleadmin & program-related mailings(Scanning, filing, & mailing)

Caresoft Inc.

Admin Assistant

New York, NY · On-site

$45/hr

Admin Assistant Location: NYC 10001 Duration: 12 Months FTE The candidate will provide ... Experience and proficiency working with automated expense tracking, online travel etc (ideally ...

Integrated Resources INC

Admin Assistant

Concord, NH · On-site

$18 - $24.50/hr

Admin Assistant Duration: 3-6 months Location: Concord, NH 03301 Responsibilities: The position is primarily covering the day to day Administrative Assistant responsibilities. They need to have ...

Sylvan Learning

Center Admin Assistant

Timonium, MD · On-site

$17.25 - $23.25/hr

Admin Assistant Sylvan is looking for part-time Center Admin Assistant! The Center Admin Assistant is responsible for leading the day-to-day administrative tasks in the Center such as phone reception ...

Sylvan Learning

Center Admin Assistant

Columbia, MD

$17/hr

Admin Assistant Sylvan is looking for part-time Center Admin Assistant! The Center Admin Assistant is responsible for leading the day-to-day administrative tasks in the Center such as phone reception ...

STI

Admin Assistant/clerk

Lakeland, FL · On-site

$16 - $21.50/hr

Admin Assistant/clerk Work Environment: Professional office environment supporting counselors and the supervisor with various tasks. Office Machines: Personal computer, fax machine, copier ...

Integrated Resources INC

Admin Assistant

Concord, NH · On-site

$18 - $24.50/hr

Admin Assistant Duration: 3-6 months Location: Concord, NH 03301 Responsibilities: Manage all the bookkeeping -Process and code invoices -Prepare documents for our corporate office -Vendor ...

STI

Admin Assistant/clerk

Lakeland, FL · On-site

$16 - $21.50/hr

Admin Assistant/clerk Work Environment: Professional office environment supporting counselors and the supervisor with various tasks. Office Machines: Personal computer, fax machine, copier ...

Shaker Family Recovery

Admin Assistant

Beachwood, OH

$16 - $20/hr

Warren Recovery Group in Shaker Heights, OH is looking for one admin assistant to join our team. Our ideal candidate is self-driven, motivated, and hard-working. Responsibilities * Field telephone ...

DJ Construction

Be Seen First

Admin Assistant

Stratford, CT · On-site

$18 - $40/hr

The Admin Assistant will play a crucial role in supporting a small administrative team by managing schedules, maintaining records, and ensuring smooth office operations. This position directly ...

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Online Admin Assistant information

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How much do online admin assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for online admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an online admin assistant?

Online Admin Assistants are professionals who provide administrative support remotely, typically over the internet. Their tasks often include managing emails, scheduling appointments, data entry, organizing files, and handling customer inquiries. By working online, they help individuals and businesses stay organized and efficient without needing to be physically present in an office. This role requires strong communication skills, attention to detail, and proficiency with digital tools and software.

What are some common challenges faced by online admin assistants, and how can they be overcome?

Online Admin Assistants often juggle multiple tasks such as managing emails, scheduling meetings, and maintaining records for remote teams. A common challenge is staying organized and meeting tight deadlines in a fast-paced, virtual environment. To overcome this, it's helpful to use digital productivity tools, set clear priorities, and communicate proactively with team members to clarify expectations. Developing strong time management skills and regularly reviewing task lists can also help maintain efficiency and reduce stress.

What are the key skills and qualifications needed to thrive as an online admin assistant, and why are they important?

To thrive as an Online Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by experience or training in administrative support. Familiarity with productivity tools like Microsoft Office, Google Workspace, and task management systems such as Trello or Asana is typically expected. Excellent communication, time management, and problem-solving abilities help you excel in remote and fast-paced environments. These skills and qualities are crucial for ensuring smooth daily operations, effective remote collaboration, and efficient management of administrative tasks.

What is the difference between Online Admin Assistant vs Virtual Assistant?

AspectOnline Admin AssistantVirtual Assistant
CredentialsTypically requires administrative experience or certificationsOften has diverse skills, including administrative, technical, or creative
Work EnvironmentRemote, often within a corporate or small business settingRemote, freelance or agency-based work
Employer & Industry UsageUsed by companies needing ongoing administrative supportUsed by entrepreneurs, startups, and agencies for various tasks
Common Search & ComparisonOften compared for administrative rolesBroader scope, including personal assistance and specialized tasks

The Online Admin Assistant primarily focuses on administrative tasks like scheduling, data entry, and correspondence within a remote work environment. Virtual Assistants may handle a wider range of tasks, including personal errands, social media management, and specialized projects. While both roles are remote and require strong organizational skills, the Online Admin Assistant is more specialized in administrative support for businesses.

Can online admin assistant jobs be done remotely?

Online admin assistant jobs are commonly performed remotely, as they involve tasks such as data entry, scheduling, email management, and document organization that can be completed using internet-connected devices. Many employers offer these roles as remote positions, often requiring proficiency with tools like Microsoft Office, Google Workspace, or project management software.

Can you work from home as an online admin assistant?

Yes, online admin assistants typically work remotely, using tools like email, calendar apps, and communication platforms. Many employers offer flexible schedules and require strong organizational and communication skills for remote work.

How do I become an online administrative assistant?

To become an online administrative assistant, you typically need strong organizational and communication skills, proficiency with office software like Microsoft Office or Google Workspace, and experience with tasks such as scheduling, email management, and data entry. Many employers also prefer candidates with prior administrative experience or relevant certifications, and the role often requires a reliable internet connection and a suitable home office setup.
More about Online Admin Assistant jobs

What cities are hiring for Online Admin Assistant jobs?

Cities with the most Online Admin Assistant job openings:

What states have the most Online Admin Assistant jobs?

States with the most job openings for Online Admin Assistant jobs include:

Online Admin Assistant jobs near you
Infographic showing various Online Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 64% Full Time, 34% Part Time, and 2% Contract. Highlights an 78% Physical, 1% Hybrid, and 21% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Office Admin Assistant

Medicalincs, LLC

Silver Spring, MD • On-site

$18.50 - $25/hr

Full-time

Re-posted 22 days ago

Key responsibilities

  • Greet and screen callers and visitors, and direct them to the appropriate person or area.

  • Manage scheduling activities, including confirming, rescheduling, and reporting scheduling concerns for appointments.

  • Handle administrative tasks such as organizing documents, preparing reports and invoices, managing office supplies, and supporting employee onboarding and offboarding processes.

Job description

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position and reports to the Director of Resource Management & Compliance. 

Responsibilities 

  • General Admin duties: 
  • Greet and screen callers and visitors and direct them to the appropriate person or area 
  • Answer & manage general incoming calls to the firm on company phone lines - listening to voicemails and following up as needed 
  • Managing company online faxing 
  • Handle admin & program-related mailings (Scanning, filing, & mailing) 
  • Handle supplies and the delivery of the company equipment   
  • Work with Resource Director to make company office purchases as needed 
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders    
  • Prepare monthly calendars, reports, and invoices   
  • Organize, reserve, and oversee conference room assignments.  
  • Coordinate lunches and dinners with business clients as directed 
  • General office upkeep 
  • Employee Onboarding / Ongoing / Offboarding Support: 
  • Facilitate Employee Email, Laptop, and Access 
  • Ordering employee business card, and employee ID cards 
  • Support with offboarding admin tasks  
  • Support employees by
    following up with IT 
  • Serve as support on payroll support activities   
  • Scheduling for a few Providers: 
  • Schedule, confirm, and reschedule appointments for our group of therapists. 
  • Report scheduling concerns to Program Director /
    Resource Mgt Director 
  • Other duties as assigned.  

Requirements 

  • Bachelor’s degree in a relevant field; preferably healthcare 
  • Proven work experience as an Office Assistant or Administrator (with scheduling experience). 
  • Previous experience in a doctor’s office preferred. 
  • Knowledge & Proficiency in Microsoft Office Suite 
  • Excellent verbal and written communication skills; must be a people person 
  • Very responsive & good problem-solving abilities 
  • Knowledge of basic office equipment such as copiers, fax machines, and printers 
  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills 
  • Having a working knowledge of Medicalincs HR platform (Bamboo HR) - preferred
  • Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office


OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.


Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs. 

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ABOUT MEDICALINCS 

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives! 

OUR PHILOSOPHY: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!