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Office Operation Manager Jobs in Indiana (NOW HIRING)

BOAZ CONSTRUCTION LLC

Office Manager

Indianapolis, IN · On-site

$55K - $65K/yr

You will be entrusted with ensuring our operational, legal, and financial systems are functioning ... Procurement & Vendor Coordination: ● Manage and track office purchases, supplies, and ...

BOAZ CONSTRUCTION LLC

Office Manager

Indianapolis, IN · On-site

$55K - $65K/yr

You will be entrusted with ensuring our operational, legal, and financial systems are functioning ... Procurement & Vendor Coordination: ● Manage and track office purchases, supplies, and ...

Boaz Construction

Office Manager

Indianapolis, IN · On-site

$55K - $65K/yr

You will be entrusted with ensuring our operational, legal, and financial systems are functioning ... Procurement & Vendor Coordination: • Manage and track office purchases, supplies, and ...

CFS

Office Manager

Fishers, IN · On-site

$55K - $65K/yr

Autonomy to manage and improve office and accounting operations * Growth potential as the company continues expanding What you'll be doing: * Own accounts payable/receivable processes, invoicing, and ...

CFS

Office Manager

Carmel, IN · On-site

$55K - $65K/yr

Opportunity to play a key role in supporting project operations and leadership * Gain exposure to construction industry workflows and project coordination * Autonomy in managing office processes and ...

CFS

Office Manager

Carmel, IN

$55K - $65K/yr

Opportunity to play a key role in supporting project operations and leadership * Gain exposure to construction industry workflows and project coordination * Autonomy in managing office processes and ...

CFS

Office Manager

Fishers, IN

$55K - $65K/yr

Autonomy to manage and improve office and accounting operations * Growth potential as the company continues expanding What you'll be doing: * Own accounts payable/receivable processes, invoicing, and ...

CFS

Office Manager

Greenwood, IN

$55K - $65K/yr

Office Manager (Accounting-Focused | Construction) - Greenwood, IN | $55K-$65K Step into a high ... Strong accounting focus--ideal for someone who enjoys managing financial operations * High ...

CFS

Office Manager

Greenwood, IN · On-site

$55K - $65K/yr

Office Manager (Accounting-Focused | Construction) - Greenwood, IN | $55K-$65K Step into a high ... Strong accounting focus--ideal for someone who enjoys managing financial operations * High ...

SG Services, Inc.

Office Assistant, IN

Bloomington, IN · On-site

$19.23/hr

Office Assistant, IN Status: Full-time Hours: 40/week, Monday - Friday, 9am-6pm Location ... HR Operations Manager with a dotted line report to (2) of Secretly's Partners. Company Summary: SG ...

0071 C.S. DENTAL, LLC

Dental Office Manager

Evansville, IN · On-site

$55K - $65K/yr

When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.

New

SG LLC

Office Assistant, IN

Bloomington, IN · On-site

$19.23/hr

Office Assistant, IN Status: Full-time Hours: 40/week, Monday - Friday, 9am-6pm Location ... HR Operations Manager with a dotted line report to (2) of Secretly's Partners. Company Summary: SG ...

SG Services, Inc.

Office Assistant, IN

Bloomington, IN · On-site

$40K/yr

Office Assistant, IN Status: Full-time Hours: 40/week, Monday - Friday, 9am-6pm Location ... HR Operations Manager with a dotted line report to (2) of Secretly's Partners. Company Summary: SG ...

SG Services, Inc.

Office Assistant, IN

Bloomington, IN · On-site

$19.23/hr

Office Assistant, IN Status: Full-time Hours: 40/week, Monday - Friday, 9am-6pm Location ... HR Operations Manager with a dotted line report to (2) of Secretly's Partners. Company Summary : SG ...

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All JobsOffice Operation JobsOffice Operation Manager JobsOffice Operation Manager Jobs in Indiana

Office Operation Manager information

What does an office operation manager do?

An Office Operation Manager is responsible for overseeing the daily administrative functions and operations within an office. They ensure that office processes run smoothly, manage staff schedules, handle budgeting and procurement, and implement efficient procedures to support organizational goals. This role often involves supervising administrative staff, coordinating between departments, and addressing any issues related to office facilities or workflow. Ultimately, Office Operation Managers help create a productive and organized work environment.

What are the key skills and qualifications needed to thrive as an office operation manager, and why are they important?

To thrive as an Office Operation Manager, you need strong organizational, leadership, and problem-solving skills, usually supported by a bachelor's degree in business administration or a related field. Familiarity with office management software like Microsoft Office Suite, project management tools, and sometimes certifications such as Certified Office Manager (COM) are beneficial. Excellent communication, adaptability, and conflict resolution abilities help you effectively manage teams and handle workplace challenges. These skills ensure efficient office operations, high employee productivity, and a well-organized work environment.

What are some common challenges faced by office operation managers, and how can they be addressed?

Office Operation Managers often encounter challenges such as balancing multiple priorities, ensuring smooth communication between departments, and adapting to evolving technologies. To address these challenges, strong organizational skills, proactive problem-solving, and a willingness to embrace new digital tools are essential. Regularly scheduled team meetings and clear documentation of processes can also help streamline workflow and improve cross-functional collaboration.

What is the difference between Office Operation Manager vs Office Administrator?

AspectOffice Operation ManagerOffice Administrator
ResponsibilitiesOversees overall office operations, manages staff, implements policies, and ensures efficiencyHandles daily administrative tasks, manages correspondence, schedules, and supports staff
Required SkillsLeadership, strategic planning, problem-solving, communicationOrganizational skills, communication, multitasking, basic office software proficiency
Work EnvironmentManagement setting, often involved in decision-makingAdministrative setting, focused on task execution
Common CertificationsBusiness administration, management certifications often preferredAdministrative support certifications, office management courses

While both roles support office functions, the Office Operation Manager has a broader scope, focusing on strategic oversight and management, whereas the Office Administrator handles day-to-day administrative tasks. Understanding these differences helps organizations assign roles effectively and job seekers target the right position.

How much is an office operation manager paid?

The average salary for an Office Operation Manager typically ranges from $50,000 to $85,000 annually, depending on experience, location, and company size. Salaries may also include benefits such as health insurance and paid time off, and the role often requires strong organizational and leadership skills.

Is an office operation manager a high paying job?

An office operation manager's salary varies based on experience, location, and company size, but it is generally considered a mid- to high-level management position with competitive pay. Salaries often include benefits such as bonuses and health insurance, and advanced skills in administration and leadership can lead to higher compensation.

What cities in Indiana are hiring for Office Operation Manager jobs?

Cities in Indiana with the most Office Operation Manager job openings:

Office Operation Manager jobs near you

Office Manager

Indianapolis, IN • On-site

BOAZ CONSTRUCTION LLC
See more jobs at BOAZ CONSTRUCTION LLCexternal

$55K - $65K/yr

Full-time

Re-posted 10 days ago

Key responsibilities

  • Oversee and manage all corporate documentation, compliance, and recordkeeping for construction and real estate entities.

  • Coordinate with vendors, service providers, and internal teams to ensure operational efficiency, including procurement, maintenance, and vendor payments.

  • Support leadership with administrative tasks, prepare meeting materials, and track team deliverables to ensure smooth business operations.

Job description


Job Summary:
 Boaz Construction is seeking an experienced, detail-oriented, and disciplined Office Manager to oversee and streamline operations across both our construction and real estate entities. This role is pivotal in ensuring the smooth and compliant functioning of our business operations. The ideal candidate will be exceptionally organized, proactive, and capable of independently managing critical business functions including reporting, document control, and coordination with financial professionals.

This position will support all Boaz Construction and affiliated real estate business entities, with an approximate workload split of 85% construction and 15% real estate. You will be entrusted with ensuring our operational, legal, and financial systems are functioning flawlessly to support leadership and project success.


Key Responsibilities – Construction Entities (Boaz Construction):
Entity Administration & Compliance:
●      Maintain and manage all corporate documentation for Boaz Construction and affiliated entities, including Insurance Renewals, Certification Renewals, License Renewals, Entity Renewals, Insurance Audits, WC & GL Classification focused on reducing double billing
●      Organize and maintain Dropbox folders with consistent, well-structured clear nomenclature conventions for fast access and document traceability. 
●      Memorialize transmittals, track key communications, and organize critical business and tax records.
●      Coordinate with the CPA and bookkeeper to support tax filing, reporting, and compliance. 
●      Ensure up-to-date COIs, W9s, WC certificates, and all Business Licensing for both Boaz Construction and subcontractors, insurance compliance, audits
●      Offer suggestions for expense reduction and savings by reviewing consulting expenses, insurance expenses, office expenses
 
Fleet & Equipment Oversight:
●      Track and maintain automobile and equipment service records, tracking fuel costs
●      Manage license plate renewals and insurance coverage for all company vehicles.
●      Ensure vehicle registrations and equipment records are current and organized.
 
Procurement & Vendor Coordination:
●      Manage and track office purchases, supplies, and subscriptions, spearhead additional material supplier vendors for cost savings
●      Coordinate with vendors and service providers for maintenance, supplies, and repairs.
●      Collaborate with outsourced bookkeeping services to ensure seamless financial tracking and vendor payment
Technology & Office Operations:
●      Oversee office technology systems (e.g., JAMF, printers, software tools).
●      Identify Unnecessary Expenses and Plug financial leaks 
●      Maintain effective operations and initiate repairs or replacements as needed. 
●      Lead all general office administration, including scheduling, supplies, vendor coordination, and internal communications.
 
Administrative & Leadership Support:
●      Provide direct support to company leadership with high-level organization and administrative task management.
●      Prepare materials and agendas for internal meetings, facilitate client meetings at the Boaz HQ, send out invites for company meetings.
●      Track team-wide deliverables and ensure project-critical communication is documented.
 
Human Resources Support:

●      Serve as the primary point of contact for HR communication outlined in the employee handbook. 
●      Execute and support new hire onboarding and ensure secure document collection and storage.
 
Key Responsibilities – Real Estate Entities:
●      Organize and maintain entity-level documentation for all affiliated real estate companies, including legal entity and organization documents, W-9, Insurance Policies, OA, Articles of organization, Certificate of Organization and all other pertinent entity documents
●      Schedule and facilitate onsite tours of available tenant space for various affiliated real estate entities.
●      Serve as the onsite point of contact for all maintenance requests and vendor coordination requiring face to face interaction.
●      Manage communication and coordination with the property management company to execute face to face facilitation for all 3rd party vendors.
●      Track and pay bills related to property expenses; send checks as approved by property management.
 
You Are:
●      Exceptionally organized and self-managing with a high attention to detail.
●      A clear communicator who fosters transparency and responsiveness.
●      A proactive problem-solver who thrives in systems and structure. 
●      Accountable, respectful, and ready to own your responsibilities from end to end.
●      Technologically fluent (experience with JAMF, Dropbox, Excel, Outlook, and task tracking software is a plus).
 
 
Qualifications:
●      Minimum 3–5 years in office or operations management; construction or real estate experience is a strong plus.
●      Demonstrated experience working across multiple business entities.
●      Familiarity with tax coordination, compliance, and working with external bookkeeping or CPA teams.
●      Strong command of Microsoft Office Suite, Google Suite, Dropbox, and business communications platforms and AI. 
●      Proven ability to manage sensitive information with discretion and integrity.
●      Experience implementing or managing task tracking systems (e.g., Google Sheets, Procore, Apple Notes,, Excel, App Folio, etc.).
 
 
Why Join Boaz Construction?
●      Competitive salary and benefits and opportunity for growth
●      High-performance team and culture that values contribution and results
●      Opportunity to work directly with company leadership
●      Access to the latest tools and systems to streamline your work