Office Facilities Coordinator Jobs in Idaho (NOW HIRING)

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

The Facilities Coordinator will support the Real Estate and Facilities team by providing administrative and project coordination for facility operations and construction projects across USS locations nationwide. This role is essential in ensuring seamless communication and execution between internal stakeholders, vendors, contractors, and property managers. The ideal candidate will possess strong organizational skills, a proactive mindset, and familiarity with facilities and construction workflows.

Facilities Management & Support

• Coordinate facility service requests and manage vendor work orders across multiple sites.
• Track and ensure timely completion of preventive maintenance, repairs, and inspections.
• Maintain an organized database of facility assets, warranties, and service agreements.
• Support site relocations, buildouts, and space planning initiatives.

Construction & Project Coordination

• Support the planning and execution of new site builds, renovations, and capital improvement projects.
• Assist in sourcing contractors, collecting bids, and managing contract documentation.
• Track project timelines, budgets, and deliverables, reporting on progress to Manager RE & Facilities.
• Ensure projects comply with safety standards, permitting requirements, and company specifications.

Administrative & Reporting

• Maintain tracking tools, dashboards, and reports for ongoing facilities and real estate initiatives.
• Prepare presentations, spreadsheets, and reports as needed for leadership review.
• Assist in budget preparation and invoice processing for facilities-related expenses.
• Provide support for all other Department tasks or Special Projects when needed
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES

This position does not have direct supervisory responsibilities.

Remote position with minimal travel.

EDUCATION

Min/Preferred

Education Level

Description

Minimum

Bachelor’s degree

• Bachelor’s degree in Business, Real Estate, Construction Management, or related field preferred.

EXPERIENCE

Minimum Years of Experience

Maximum Years of Experience

Comments

2+

• 2+ years of experience in facilities coordination, property management, or construction administration.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Familiarity with lease documents, facility operations, and construction project workflows.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint); experience with project management or lease management software a plus.
• Excellent communication and interpersonal skills.
• Self-starter with the ability to work independently and collaboratively across departments.

Demand

Frequency

Sit while answering phones or reply to emails

Frequent

Use hands and fingers to handle, control or feel objects tools or controls

Frequent

Repeat the same movements when entering data

Frequent

See details of objects that are less than a few feet away

Frequent

Speak clearly so listeners can understand

Frequent

Understand the speech of another person

Frequent

Focus on one source of sound and ignore others

Frequent

Hear sounds and recognize the difference between them

Frequent

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:

• Holiday & Paid Time Off (pro-rated for Part-Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer-Paid Short-Term Disability
• Employer-Paid Long-Term Disability
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• Commuter/Transit Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• 401(k) with employer match
• Employer-Paid Employee Assistance Program (EAP)
• Employee Discounts

Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver’s license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

EDUCATION

Min/Preferred

Education Level

Description

Minimum

Bachelor’s degree

• Bachelor’s degree in Business, Real Estate, Construction Management, or related field preferred.

EXPERIENCE

Minimum Years of Experience

Maximum Years of Experience

Comments

2+

• 2+ years of experience in facilities coordination, property management, or construction administration.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Familiarity with lease documents, facility operations, and construction project workflows.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint); experience with project management or lease management software a plus.
• Excellent communication and interpersonal skills.
• Self-starter with the ability to work independently and collaboratively across departments.