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Office Associate Jobs in Philadelphia, PA (NOW HIRING)

Code Ninjas

Front Office Associate

Downingtown, PA · On-site

$8 - $11/hr

Front Office Associate Code Ninjas Downingtown is seeking a highly professional, enthusiastic, and self-motivated Front Office Associate to join our team. The successful candidate will be the first ...

Schafer Sports Center

Front Office Associate

Ewing, NJ · On-site

$16 - $19.25/hr

OFFICE ASSOCIATE ROLE SUMMARY The Office Associate role at Schafer Sports Center will be responsible for all back-office operations which includes but is not limited to office management, computer ...

Foundation Academies

Front Office Associate

Trenton, NJ · On-site

$45K - $67K/yr

Front Office Associate Trenton, NJ Schedule 7:30 a.m. - 4:15 p.m (evenings/weekends as needed for events) Salary $45,000-$67,500 What is the opportunity? As the Front Office Associate, you will be ...

Foundation Academies

Front Office Associate

Trenton, NJ · On-site

$45K - $67K/yr

As the Front Office Associate, you will be the face of the school and a key partner in creating an exceptional experience for scholars, families, staff, and visitors. In this role, you will manage ...

Foundation Academies

Front Office Associate

Trenton, NJ · On-site

$45K - $67K/yr

As the Front Office Associate, you will be the face of the school and a key partner in creating an exceptional experience for scholars, families, staff, and visitors. In this role, you will manage ...

Weis

Cash Office Associate

Perkasie, PA · On-site

Location Address: 431 Dublin Pike ESSENTIAL DUTIES AND RESPONSIBILITIES The Cash Office Associate is responsible for the functions below, in addition to other duties as assigned: * Responsible for ...

Weis Markets

Cash Office Associate

Perkasie, PA · On-site

Location Address: 431 Dublin Pike ESSENTIAL DUTIES AND RESPONSIBILITIES The Cash Office Associate is responsible for the functions below, in addition to other duties as assigned: * Responsible for ...

Weis Markets

Cash Office Associate

Perkasie, PA · On-site

Location Address: 431 Dublin Pike ESSENTIAL DUTIES AND RESPONSIBILITIES The Cash Office Associate is responsible for the functions below, in addition to other duties as assigned: * Responsible for ...

Carmax

Business Office Associate

King Of Prussia, PA · On-site

$21.86 - $24.61/hr

Position Overview As a Business Operations Associate, you will be the backbone of our store ... Proficiency in Microsoft Office and data entry systems with intermediate PC skills. * Effective ...

Carmax

Business Office Associate

King Of Prussia, PA · On-site

$21.86 - $24.61/hr

Position Overview As a Business Operations Associate, you will be the backbone of our store ... Proficiency in Microsoft Office and data entry systems with intermediate PC skills. * Effective ...

Lomax Carpet & Tile Mart

Be Seen First

Front Office Associate

King Of Prussia, PA · On-site

$13 - $15/hr

If you are ready to be a part of our 10-time award-winning family, apply today! ----- Seeking a reliable, organized Front Office Associate to assist in daily operations and clerical tasks using a ...

Urgent

CarMax, Inc.

Business Office Associate

King Of Prussia, PA · On-site

$21.86 - $24.61/hr

Position Overview As a Business Operations Associate, you will be the backbone of our store ... Proficiency in Microsoft Office and data entry systems with intermediate PC skills. * Effective ...

Code Ninjas

Front Office Associate

Downingtown, PA · On-site

$8 - $11/hr

Training & development Code Ninjas Downingtown is seeking a highly professional, enthusiastic, and self-motivated Front Office Associate to join our team. The successful candidate will be the first ...

I.Rice & Company

Production Office Associate

Philadelphia, PA · On-site

$14.50 - $18.25/hr

The Production Office Associate provides administrative and operational support to the Production Department in a fast-paced food manufacturing environment. This position is responsible for closing ...

I.Rice & Company

Production Office Associate

Philadelphia, PA · On-site

$14.50 - $18.25/hr

The Production Office Associate provides administrative and operational support to the Production Department in a fast-paced food manufacturing environment. This position is responsible for closing ...

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All JobsOffice Associate JobsOffice Associate Jobs in Philadelphia, PA

Office Associate information

See Philadelphia, PA salary details

$11

$19

$28

How much do office associate jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for office associate in Philadelphia, PA is $19.59, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.07 per hour, depending on experience, location, and employer.

What is an office associate?

An office associate performs a wide range of administrative and office management tasks. Your duties include answering phones and providing clerical assistance, such as organizing files or scheduling appointments, for the office manager. The job qualifications include a high school diploma and some prior experience performing clerical tasks. You need experience and skills such as a strong attention to detail, organizational awareness, and the ability to take direction. Being an office associate can lead to a career as an office manager.

What are the key skills and qualifications needed to thrive as an office associate?

To thrive as an Office Associate, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, basic database management, and office equipment is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for maintaining efficient office operations and supporting teams in achieving organizational goals.

What are some common challenges faced by office associates and how can they be effectively managed?

Office Associates often juggle multiple tasks such as managing schedules, handling correspondence, and supporting various teams, which can make time management a significant challenge. Prioritizing tasks, communicating clearly with supervisors about workload, and utilizing digital tools for organization are effective strategies to stay on top of responsibilities. Additionally, adapting to different personalities and work styles within the office requires strong interpersonal skills and flexibility. Embracing continuous learning and staying proactive can help Office Associates thrive and contribute positively to their team's efficiency.

What is the difference between Office Associate vs Administrative Assistant?

AspectOffice AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; additional certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate or healthcare sectors
Employer & Industry UsageCommon in retail, healthcare, and administrative sectorsWidely used in corporate, government, and nonprofit organizations
Common Search & Comparison IntentYesYes

While both Office Associates and Administrative Assistants work in office settings and handle clerical tasks, Office Associates typically focus on basic administrative duties and customer service, often in retail or healthcare environments. Administrative Assistants usually perform a broader range of administrative support, including scheduling and correspondence, mainly in corporate or professional settings. Understanding these differences helps job seekers find roles that match their skills and career goals.

More about Office Associate jobs

What are the most commonly searched types of Office jobs in Philadelphia, PA?

The most popular types of Office jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Office Associate jobs?

Cities near Philadelphia, PA with the most Office Associate job openings:

Office Associate jobs near you
Infographic showing various Office Associate job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,737 per year, or $19.6 per hour.

Front Office Associate

Code Ninjas

Downingtown, PA • On-site

$8 - $11/hr

Other

Re-posted 16 days ago

Job description

Front Office Associate

Code Ninjas Downingtown is seeking a highly professional, enthusiastic, and self-motivated Front Office Associate to join our team. The successful candidate will be the first point of contact for our customers, managing all aspects of their experience within the center.

Key Responsibilities include but not limited to:

  • Greet and welcome parents and children into the center, ensuring they receive a warm, positive first impression.
  • Answer incoming calls, providing courteous, efficient service, and forwarding calls when necessary.
  • Take detailed notes and messages and ensure they reach the appropriate staff member.
  • Coordinate with the center director or owner for additional tasks and responsibilities.
  • Open and close the center promptly according to the operational hours.
  • Conduct inventory checks and audits regularly, ensuring accuracy and proper record-keeping.
  • Exhibit a professional demeanor at all times, upholding the reputation of Code Ninjas Downingtown.

Qualifications and Skills include:

  • Prior experience in a front office role or similar customer service position is preferred.
  • Good communication and interpersonal skills with a pleasing personality.
  • Ability to multitask, prioritize, and manage time effectively.
  • Exceptional organizational skills and attention to detail is important.
  • Reliable and punctual, with the ability to work flexible hours.
  • Team player with the ability to take initiative and work independently.
  • Familiarity with basic office equipment and procedures is a plus.

Code Ninjas is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you have a positive attitude, a passion for providing excellent customer service, and a love for creating an enjoyable experience for our customers, we would love to hear from you.

Note: Our Center Working hours are 4-7 PM Tue-Fri and 10-2 PM Sat. During summer the center will open 8:30-3:30 PM along with regular evening hours. Compensation: $8.00 - $11.00 per hour.

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