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Office Assistant Jobs in Rigaud, QC (NOW HIRING)

DREAM

Assistant Property Manager

Laval, QC

Dream is looking for an Assistant Property Manager! Dream is always looking for the best and ... Proficient in Microsoft Office: Excel and Word; * Bilingual in English and French; and * Experience ...

Ciena

Executive Assistant

Montreal, QC · Hybrid

CA$80K - CA$128K/yr

... office and event support for visiting executives, customers, and internal stakeholders, including meeting logistics and onsite coordination The must haves: 5+ years of experience supporting ...

Belron Canada

Assistant Product Manager

Montreal, QC · Hybrid

At Belron Canada , the home office of Speedy Glass, Lebeau vitres d'auto and Vanfax we take this ... We are looking for a driven and detail-oriented Assistant Product Manager to play a key role in the ...

HireHawk

Executive Assistant (Remote) | Canada

Montreal, QC · Remote

CA$4.5K - CA$6.3K/wk

About the Role As Senior Executive Assistant, you will give the Founder and Omnichannel team more ... High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and project management tools.

New

HireHawk

Executive Assistant (Remote) | Canada

Montreal, QC · Remote

CA$4.5K - CA$6.3K/wk

About the Role As Senior Executive Assistant, you will give the Founder and Omnichannel team more ... High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and project management tools.

New

Gildan Activewear Inc

Executive Assistant

Montreal, QC · Hybrid

Track training completed by IT * Support and help with office management tasks as required The requirements * 5+ years' experience as an Administrative or Executive Assistant; experience supporting ...

Norton Rose Fulbright

Legal Assistant - E&L

Montreal, QC · On-site

Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Montreal Office. This full-time permanent legal assistant role will provide support to lawyers in our Employment ...

Ardene

Assistant Manager

Montreal, QC · On-site

The Role The Assistant Manager supports the Store Manager to achieve sales objectives, improve ... Comply with all head office requests regarding store operations. * Processing purchases at the ...

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Office Assistant information

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What cities near Rigaud, QC are hiring for Office Assistant jobs? Cities near Rigaud, QC with the most Office Assistant job openings:
Office Assistant jobs near you
Assistant Property Manager

Assistant Property Manager

DREAM

Laval, QC

Full-time

Posted 13 days ago

Job description

Dream is looking for an Assistant Property Manager!

Dream is always looking for the best and brightest to join its thriving community. Dream is currently looking for an Assistant Property Manager to work closely with the Director, Property Management with tenant administration and building operations.

Who am I?

Are you driven and curious? Are you always on the lookout for opportunities to grow, learn, and try new things? If so, read on. We want to hear from you.

Through your 3+ years of experience in property management, you’ve proven that you can anticipate tenants’ needs and deliver on your commitments in a timely manner. In addition, you’re a people person, able to express yourself articulately thanks to your excellent verbal and written communication skills.

We like that you won’t settle for just any job. You want to work on something meaningful and meet people you can learn from. When you meet us, you’ll see that we’re not like other real estate companies: we’re innovative, fun, and constantly challenging the status quo. Our culture is important to us, so we make sure to bring on people who will enhance it.

What will I do?

Below are some of the primary responsibilities you will be taking on in this role. Of course, there will be more, but we can discuss those in person.

  • With the guidance of the Property Manager, establish and maintain a professional working relationship with tenants by responding to all requests in a prompt and courteous manner;
  • Set up tenants and monitor as required and dispatch requests to Operators;
  • Co-ordinate and manage construction projects and update construction tracking schedules;
  • Assist with the preparation of tenant communication;
  • Complete Move In/Move Out process, with Building Operators;
  • Complete Building Inspections with Building Operators;
  • Assist as necessary in the coordination and administration of property initiatives, including sustainability and environmental initiatives, building maintenance and repairs programs, capital improvement projects, and leasehold improvements;
  • Assist Property Manager in the administration of building service contracts; preparation of tender and standard service agreements as necessary;
  • Maintain all necessary databases for portfolio, including tenants, contracts, service providers, and emergency contact information;
  • Actively participate in the annual operating and corporate budgeting process;
  • Provide support and back up in the entering of purchase orders, and reviewing open PO’s; and
  • With the guidance of the Property Manager, manage operation and capital projects.

What type of experience do I have?

These are only some of the things we’d like you to bring to the table. We can cover the rest when we meet.

  • Minimum of three (3) years’ experience in property management; demonstrated proficiency in lease and contract interpretation;
  • Strong understanding of buildings systems and terminology as it relates to industrial and flex buildings;
  • Proficient in Microsoft Office: Excel and Word;
  • Bilingual in English and French; and
  • Experience in MRI/JD Edwards and VTS Leasing Software would be an asset.

Who are we?

Dream Unlimited Corp. is an award-winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital. 

Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community. 

Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference. 

We look forward to hearing from you, but please note; due to the high volume of applications, only candidates who qualify will be contacted. This position is for an existing vacancy.  

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs. Our recruitment process does not include the use of Artificial Intelligence (AI).

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