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Office Assistant Jobs in Rigaud, QC (NOW HIRING)

Cogeco

Executive Assistant

Montreal, QC

Data & Digital Structure: Assist the team in structuring HR data sets and files to support ... Advanced proficiency with modern office productivity suites and enterprise ecosystems (e.g ...

CHSLD de Laval

Administrative Assistant

Laval, QC · On-site

CA$20 - CA$25/hr

Under the supervision of the head of technical services and assistant director, you will contribute ... Student in office administration or related field Good command of spoken and written French ...

Beneva

Administrative Assistant

Montreal, QC · Hybrid

Administrative Assistant Status: Temporary (Duree determinee) En tant que secretaire, vous aurez a ... Maitriser la suite Office, Word (version avancee), Excel et PowerPoint. * Bonne capacite a gerer le ...

Ardene

Assistant Manager

Laval, QC · On-site

The Role The Assistant Manager supports the Store Manager to achieve sales objectives, improve ... Comply with all head office requests regarding store operations. * Processing purchases at the ...

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Office Assistant information

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What cities near Rigaud, QC are hiring for Office Assistant jobs? Cities near Rigaud, QC with the most Office Assistant job openings:
Office Assistant jobs near you

Assistant Vice President - Middle Office / Vice-president adjoint - Suivi du marche

The Maples Group (Financial Services)

Montreal, QC • On-site

Full-time

Posted 21 days ago

Job description

Position:Assistant Vice President - Middle Office

Location:Montreal, Canada

About Us

The Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What'sit like to work here?

Weare drivento excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are lookingfor an accomplished Assistant Vice President to join our teamas part of our financial services businessin Montreal.

Consistently recognised as one of Montreal's Top Employers, the Maples Group established our operations in the central downtown area in 2009. Our Montreal office exemplifies our culturally rich and entrepreneurial organisation, with over 300 colleagues from 50 countries collaborating to deliver best-in-class solutions to clients worldwide.

As part of our Montreal team you will be responsible for:

  • reporting directly to the Vice President, the successful candidate will be involved in the day-to-day operational support of our institutional clients;
  • the Assistant Vice President will be responsible for overseeing all aspects of portfolio accounting and performance, as well as process analysis and re-engineering;
  • being central to the client relationship management;
  • providing guidance, training and technical assistance to the team of analysts, as well as other members of the Maples Group where necessary;
  • demonstrate keen awareness of industry and technology;
  • work with internal and external parties to resolve issues and further develop bespoke client solutions.

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

  • the successful applicant will be a university graduate with three to five years relevant experience in a Fund Services role, or a similar operational role within financial services;
  • experience in alternative investments or fund investments is an asset;
  • excellent knowledge of Microsoft applications, with advanced Excel and data management skills
  • in addition, they will have the ability to take initiative, be self-motivated and able to work independently, and work well under pressure;
  • this position requires very strong analytical skills, with a high degree of attention to detail, accuracy and efficiency, ability to multi-task and excellent organizational, prioritization and communication skills;
  • Fluency in English is required.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

"Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based inthe Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will takea number offactors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made."

Poste:Vice-president adjoint - Suivi du marche

Lieu:Montreal, Canada

A propos de nous

Le Groupe Maples est un leader mondial des services financiers auquel font confiance de nombreux gestionnaires de fonds de couverture, societes de capital-investissement et entreprises internationales parmi les plus importants au monde.

Nos equipes financieres et juridiques, qui travaillent cote a cote, fournissent constamment des services primes a une clientele mondiale, offrant ainsi des possibilites d'apprentissage et de carriere inegalees a nos 2500collegues dans le monde.

Milieu de travail

Nous sommes determines a exceller et la collaboration est la cle de notre reussite constante. Nous pouvons aller plus loin pour nos clients parce que nous allons aussi plus loin les uns pour les autres. Notre culture inclusive cree un environnement ou les gens peuvent etre eux-memes au travail, tout en donnant le meilleur d'eux-memes. Quel que soit votre lieu de travail au sein du Groupe Maples, vous ferez partie d'une equipe mondiale.

L'occasion

Nous recherchons un Vice-president adjoint accompli pour se joindre a notre equipe au sein de notre activite de services financiers a Montreal.

Constamment reconnu comme l'un des meilleurs employeurs de Montreal, le Groupe Maples a etabli ses activites dans le centre-ville en 2009. Notre bureau de Montreal illustre bien la richesse culturelle et l'esprit d'entreprise de notre organisation, avec plus de 300collegues de 50pays qui collaborent pour fournir des solutions de premier ordre a des clients du monde entier.

En tant que membre de notre equipe de Montreal, vous devrez:

  • relevant directement du vice-president principal, le candidat retenu participera au soutien operationnel quotidien de nos clients institutionnels;
  • superviser tous les aspects de la comptabilite et du rendement du portefeuille ainsi que de l'analyse et de refonte des processus;
  • etre au cur de la gestion des relations avec les clients ;
  • offrir des conseils, de la formation et de l'assistance technique a l'equipe d'analystes, ainsi qu'a d'autres membres du Groupe Maples, si necessaire;
  • mettre en uvre sa connaissance approfondie de l'industrie et de la technologie;
  • collaborer avec des parties internes et externes pour resoudre des problemes et elaborer des solutions personnalisees pour les clients.

Votre contribution

En plus d'une autonomie et de normes en matiere d'ethique incontestablement elevees, le candidat ideal possedera les caracteristiques suivantes:

  • diplome universitaire avec trois a cinq ans d'experience pertinente dans un role de services de fonds ou dans un role operationnel similaire relevant des services financiers;
  • experience en matiere d'investissements alternatifs ou d'investissements dans des fonds est un atout ;
  • excellente connaissance des applications Microsoft, avec des competences avancees relatives a Excel et a la gestion de donnees;
  • capacite de faire preuve d'initiative, d'etre motive, de travailler de maniere autonome et de bien travailler sous pression.
  • tres bonnes competences analytiques, grande attention aux details, exactitude, efficience, capacite de mener plusieurs taches a la fois, excellentes competences en matiere d'organisation, d'etablissement des priorites et de communication;
  • maitrise de l'anglais (requise).

Vous pouvez en savoir plus sur le GroupeMaples sur notre siteWeb d'entreprise. Decouvrez notre culture et notre equipe sur notre page Carrieres ou sur LinkedIn.

Clause de non-responsabilite: tous les renseignements personnels recueillis au cours du processus de candidature seront utilises uniquement aux fins de recrutement. Veuillez consulter notre avis sur la protection de la vie privee des demandeurs d'emploi a l'adresse maples.com/privacy (en anglais seulement) pour en savoir plus sur la maniere dont nous gerons leurs renseignements personnels.

"Veuillez noter que la politique standard du Groupe Maples consiste a effectuer diverses verifications des antecedents de tous les candidats a qui une offre d'emploi conditionnelle est faite. A l'exception des postes bases en Republique d'Irlande, les verifications des antecedents comprendront une verification du casier judiciaire lorsqu'une offre d'emploi conditionnelle est faite. Si vous avez un casier judiciaire, cela ne signifie pas que votre offre d'emploi sera automatiquement retiree. Le Groupe Maples prendra toutes les decisions relatives aux offres d'emploi au cas par cas et tiendra compte d'un certain nombre de facteurs, tels que le poste auquel vous postulez et la nature et les circonstances de l'infraction passee. Vous aurez la possibilite de discuter avec nous avant qu'une decision ne soit prise. De plus amples details vous seront fournis au moment ou une offre d'emploi conditionnelle vous sera faite."

Employment Type: Full-Time

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