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Office Assistant Receptionist Jobs in Rhinelander, WI

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Office Assistant Receptionist information

See Rhinelander, WI salary details

$9

$17

$23

How much do office assistant receptionist jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for office assistant receptionist in Rhinelander, WI is $17.08, according to ZipRecruiter salary data. Most workers in this role earn between $14.81 and $18.80 per hour, depending on experience, location, and employer.

What are some common challenges faced by office assistant receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple responsibilities, such as handling phone calls, greeting visitors, managing schedules, and performing clerical tasks—all at the same time. A common challenge is prioritizing urgent requests while maintaining a welcoming and organized front desk environment. Effective time management, strong communication skills, and proficiency with office software can help manage these demands. Proactively setting up systems for tracking tasks and seeking support from team members when workloads peak can also improve efficiency and reduce stress.

What does an office assistant receptionist do?

As an office assistant/receptionist, you handle administration responsibilities and oversee activities at the front desk. Your duties may require you to greet visitors, answer phone calls, schedule meetings and appointments, coordinate mail flow, accept payments from customers and clients, maintain and organize files, respond to emails, perform bookkeeping tasks, order supplies, and prepare drinks and food for the staff. You may also assist your supervisor or company boss with anything they need. Your exact responsibilities vary depending on the business. An office assistant/receptionist usually works on a computer and handles multiple tasks at the same time.

What are the key skills and qualifications needed to thrive as an office assistant receptionist?

To thrive as an Office Assistant Receptionist, you need strong organizational abilities, attention to detail, proficiency in basic office software, and usually a high school diploma or equivalent. Familiarity with office management systems, scheduling tools, and multi-line phone systems is often required. Excellent communication, customer service, and multitasking skills help you build positive relationships and manage front-desk responsibilities efficiently. These skills are crucial for ensuring smooth office operations and creating a welcoming environment for visitors and staff.

What is the difference between Office Assistant Receptionist vs Administrative Assistant?

AspectOffice Assistant ReceptionistAdministrative Assistant
Primary RoleGreeting visitors, answering phones, basic clerical tasksManaging schedules, preparing reports, supporting office operations
Required SkillsCommunication, customer service, basic computer skillsOrganization, multitasking, advanced computer skills
Work EnvironmentFront desk, reception areaOffice setting, various departments
Common CertificationsNone typically requiredAdministrative certifications (e.g., Microsoft Office Specialist)

While both roles support office functions, an Office Assistant Receptionist primarily handles front desk duties and customer interactions, whereas an Administrative Assistant performs more complex administrative tasks behind the scenes. The roles often overlap but differ in scope and responsibilities.

What is an office assistant receptionist?

Office Assistant Receptionists are administrative professionals who serve as the first point of contact in an office environment. They manage front desk activities, greet visitors, answer phone calls, handle mail, and perform various clerical tasks to support the smooth operation of the office. Their role often includes scheduling appointments, maintaining records, and assisting other staff members with administrative duties. Strong organizational and communication skills are essential for success in this position.
More about Office Assistant Receptionist jobs
What job categories do people searching Office Assistant Receptionist jobs in Rhinelander, WI look for? The top searched job categories for Office Assistant Receptionist jobs in Rhinelander, WI are:
What cities near Rhinelander, WI are hiring for Office Assistant Receptionist jobs? Cities near Rhinelander, WI with the most Office Assistant Receptionist job openings:
Office Assistant Receptionist jobs near you
Infographic showing various Office Assistant Receptionist job openings in Rhinelander, WI as of July 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 86% In-person, and 14% Hybrid job distribution, with an average salary of $35,531 per year, or $17.1 per hour.

Receptionist / Medical Records Clerk

Eden Senior Care

Rhinelander, WI • On-site

$19/hr

Full-time

Re-posted 3 days ago

Job description

Eden Senior Care, founded in 2016, is a growing Healthcare Management company, focused on managing and operating Skilled Nursing, Rehabilitation and Assisted Living communities in Minnesota, Ohio & Wisconsin. Our mission with each community is to support their success by providing strong leadership, corporate support, and the resources and tools to realize their goals. Friendly Village promotes and encourages the success of each of its employees and values the individual experience of its guests and their families.

Friendly Village seeks a dedicated and detail-oriented individual to join our team in a dual-role position as Receptionist / Medical Records Coordinator. This full-time position plays a key role in ensuring smooth front desk operations and the accurate maintenance of medical records in compliance with state and federal guidelines. The ideal candidate will be a team player with strong organizational skills, a professional demeanor, and a passion for providing exceptional service to residents, families, and staff.

Position: Receptionist / Medical Records Coordinator

  • Monday to Friday
  • 8:00 AM – 11:00 AM: Provide hands-on support across various departments, assisting care teams with daily operations to ensure residents receive timely, compassionate, and high-quality service.
  • 11:00 AM – 4:30 PM: Oversee front desk and medical records functions, warmly welcoming residents, families, and visitors while maintaining accurate, confidential, and well-organized documentation in compliance with healthcare standards.
  • $19/hour

Main Responsibilities

Receptionist Duties:

  • Provide exceptional customer service by greeting all visitors and guests in a friendly and professional manner.
  • Operate multi-line phone and paging systems, efficiently routing calls to the appropriate party.
  • Assist in scheduling staff to ensure resident needs and compliance with federal, state, and local regulations.
  • Maintain accurate monthly and daily staffing records, ensuring they are completed in a timely manner.
  • Secure shift coverage for open positions, vacation requests, call-offs, and vacancies.
  • Maintain resident trust fund accounts, ensuring accuracy and confidentiality.
  • Handle sensitive information regarding residents and facility matters with professionalism and discretion.
  • Assist with various administrative tasks, including document scanning, accounts payable (AP), and scheduling care conferences.
  • Perform various office duties such as assisting with mailings and relaying messages.

Medical Records Responsibilities:

  • Maintain medical records in accordance with state, federal, and facility policies.
  • Collect, organize, and file documents, correspondence, and printed materials.
  • Ensure the confidentiality and integrity of all resident medical information.
  • Support the Office Manager with Accounts Receivable (A/R), billing, and other resident account functions as needed.
  • Perform other administrative and clerical duties as assigned.

Qualifications:

  • High school diploma or equivalent required.
  • Previous experience in a healthcare or skilled nursing facility preferred.
  • Strong customer service, communication, and interpersonal skills.
  • Skilled in Microsoft Office Suite (Word, Excel, Outlook).
  • Highly organized with the ability to manage multiple tasks and deadlines.
  • Detail-oriented, professional, and dependable.
  • Ability to maintain strict confidentiality in all matters related to residents and facility operations.

Join Our Team:

At Friendly Village, we’re committed to providing compassionate care and creating a welcoming environment for both residents and staff. If you’re looking for a meaningful opportunity to contribute your skills in a supportive and professional setting, we encourage you to apply.