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Office Assistant Reception Jobs in Minnesota (NOW HIRING)

Halliburton

Junior Office Assistant

Oslo, MN

We are looking for a Junior Office Assistant to help keep our Oslo office running smoothly ... This is a varied, hands-on role combining reception duties with practical day-to-day support for a ...

New

Northmarq

Sr. Office Administrator

Bloomington, MN

$60K - $75K/yr

Northmarq is seeking a Sr. Office Assistant who is reliable, professional, and well-organized. This ... Specific Responsibilities Reception & Front Desk * Serve as the first point of contact for all ...

Northmarq

Sr. Office Administrator

Minneapolis, MN

$60K - $75K/yr

Northmarq is seeking a Sr. Office Assistant who is reliable, professional, and well-organized. This ... Specific Responsibilities Reception & Front Desk * Serve as the first point of contact for all ...

Northmarq

Sr. Office Administrator

Minneapolis, MN · On-site

$60K - $75K/yr

Northmarq is seeking a Sr. Office Assistant who is reliable, professional, and well-organized. This ... Specific Responsibilities Reception & Front Desk * Serve as the first point of contact for all ...

DR PARK DENTAL OFFICE 2 LLC

Greeter

Minneapolis, MN · On-site

$14.50 - $18.75/hr

Greet patients with a warm hand towel when they arrive at the dentist's office. * Assist patients ... Ensure the reception area is maintained and professional in appearance. * Prepare check-in notes ...

Northwestern Mutual

Office Coordinator

Saint Cloud, MN · On-site

$17.75 - $23.75/hr

Maintain the reception area * Maintain inventory and order office supplies as needed * Answer basic policy owner/policy benefit questions * Complete and/or assist with projects as assigned by the ...

Northwestern Mutual

Office Coordinator

Saint Cloud, MN · On-site

$50K/yr

Maintain the reception area * Maintain inventory and order office supplies as needed * Answer basic policy owner/policy benefit questions * Complete and/or assist with projects as assigned by the ...

Northwestern Mutual

Office Coordinator

Saint Cloud, MN · On-site

$50K/yr

Maintain the reception area * Maintain inventory and order office supplies as needed * Answer basic policy owner/policy benefit questions * Complete and/or assist with projects as assigned by the ...

Cuningham Corp

Office Administrator

Minneapolis, MN · On-site

$56K - $80K/yr

Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception experience. * Support office facilities needs, including monitoring and replenishing office and ...

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All JobsOffice Reception JobsOffice Assistant Reception JobsOffice Assistant Reception Jobs in Minnesota

Office Assistant Reception information

What is an office assistant receptionist?

Office assistant receptionists are administrative professionals who manage front desk operations and provide support to staff and visitors. Their duties typically include answering phones, greeting guests, handling mail, scheduling appointments, and performing various clerical tasks. They play a key role in ensuring smooth office operations and maintaining a professional environment. Strong communication and organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office assistant receptionist, and why are they important?

To thrive as an Office Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, usually supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, multi-line phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help someone stand out in this front-facing role. These skills are critical for maintaining efficient office operations, creating positive first impressions, and supporting both staff and visitors effectively.

What are some typical challenges faced by office assistant receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple tasks simultaneously, such as answering phones, greeting visitors, and managing schedules. A common challenge is prioritizing urgent requests without compromising ongoing responsibilities. Effective time management, clear communication with colleagues, and utilizing organizational tools like digital calendars can help manage these challenges. Additionally, maintaining a calm and courteous demeanor under pressure is crucial for creating a welcoming environment and ensuring smooth office operations.

What is the difference between Office Assistant Reception vs Office Clerk?

AspectOffice Assistant ReceptionOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront office, reception areaOffice setting, various departments
Required SkillsCommunication, customer service, organizationAdministrative skills, attention to detail
Common CertificationsNone required, but customer service or reception training helpfulNone required, administrative training beneficial

While both roles support office operations, the Office Assistant Reception primarily manages front desk duties and guest interactions, whereas the Office Clerk handles broader administrative tasks within the office. Both positions require strong organizational skills, but their focus areas differ based on their work environment and responsibilities.

Is an office assistant reception the same as a receptionist?

An office assistant reception is a role that typically involves greeting visitors, answering phones, and performing administrative tasks at the front desk. A receptionist is a specific job title focused on these front-desk duties, and the terms are often used interchangeably, though some organizations may differentiate based on scope or responsibilities.

Which office assistant reception job pays the most?

The highest-paying office assistant reception roles typically offer salaries ranging from $35,000 to $50,000 annually, often in larger organizations or corporate environments. Factors such as experience, location, and additional skills like proficiency in office software can influence compensation levels.

What are the most commonly searched types of Office Reception jobs in Minnesota?

The most popular types of Office Reception jobs in Minnesota are:

Office Assistant Reception jobs near you
Infographic showing various Office Assistant Reception job openings in Minnesota as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution.

Judicial Office Assistant

Minnesota Judicial Branch

Saint Paul, MN • On-site

$52K - $79K/yr

Full-time

Medical, Retirement

Posted 9 days ago

Job description

DESCRIPTION:

The Court Services Division within the Minnesota Judicial Center of the Minnesota Judicial Branch is accepting applications for a full-time Judicial Office Assistant. This position focuses on primarily supporting the Psychological Examiners unit and will provide general office and administrative support broadly within the Court Services division.

This position will primarily provide administrative support within the court service division units, including database support, customer service, virtual and in-person meeting support, asset coordination, and managing supply inventory. This position will also assist the court services division by providing backup support for other units and programs, and assisting with other projects as requested. The successful candidate must feel comfortable in a fast-paced, professional work environment, and strong customer service orientation is essential. 

EXAMPLES OF JOB DUTIES:

The following are examples of major job duties expected for this position to perform:

  • Maintain databases for various programs. 
  • Assisting internal and external customers with database support and troubleshooting. 
  • Managing the equipment asset coordination information, entries, and audits. 
  • Order office supplies. 
  • Plan and prepare for meetings (schedule rooms, order and deliver refreshments, arrange set up for A/V equipment, order parking permits, copy meeting materials, etc.) 
  • Assists staff in organizing data, information, documents, etc. 
  • Provide quality customer service through the screening of telephone calls and emails, answering general inquiries about the office, and referring calls and emails to appropriate staff.
  • Assists with scheduling and hosting Teams meetings, and providing backup support as needed. 
  • Receptionist duties including front reception desk back-up coverage 2-3 times a month and on an as-needed basis.
  • Assisting with other projects as assigned, including general assistance with project management.
  • Securing travel arrangements for staff as assigned.

TYPICAL QUALIFACTIONS:

Below are the past experiences that will enable success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute.

Minimum Qualifications:

  • Associate degree from an accredited college or university in business, administrative support, or a related field. May substitute a high school degree, or equivalent, and additional experience, in lieu an associate's degree.
  • 3-5 years of office/clerical experience.

Preferred Qualifications

  • Experience coordinating large meetings both in-person and virtually.
  • Familiarity with Psychological Examination terminology and court processes related to psychological evaluations. 

Knowledge, Skills, and Abilities:

  • Proficient in Microsoft Office applications, Teams technology, and SharePoint. 
  • Demonstrated ability to develop effective working relationships throughout the organization and with external stakeholders. 
  • Strong attention to detail. 
  • Demonstrated ability to communicate effectively both orally and in writing.
  • Ability to multi-task and manage multiple priorities and projects under deadlines. 
  • Ability to learn new skills and willingness to take on new projects as required. 
  • Ability to take work direction from multiple stakeholders.
  • May require periods of extended sitting, standing, and walking. 
  • Ability to lift items up to 25 pounds.

SALARY:

The expected starting salary range for external candidates is $25.27-$31.62 per hour ($52,764-$66,023 annually). The full salary range for this position is $25.27-$37.96 per hour ($52,764 -$79,260 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

SUPPLEMENTAL INFORMATION:

Position Logistics:

This full-time position is classified as an Office Assistant III. The position will typically work normal business hours Monday through Friday, with occasional hours outside normal business required. This work will be conducted in a hybrid environment with a minimum of 8-10 days per month in person at the Minnesota Judicial Center in St. Paul, Minnesota. 

TO APPLY: Complete and submit your online application with cover letter and resume attached by 11:59pm on August 30th, 2026. All employment offers are contingent upon satisfactory results of our background check processes.

INTERVIEW DATES: Interviews will be held in-person at the Minnesota Judicial Center in Saint Paul on September 4th, 2026. This position has an expected start date of September 23rd, 2026.

Why Work for Us?
Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.

Employee Benefits
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity
It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at DeAnthony.McKinley@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Internal Applicants
If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.

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