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Office Administrator Executive Assistant Jobs in Hialeah, FL

Varite

Office Admin

Hollywood, FL · On-site

$16.50 - $22.50/hr

Position Summary We are seeking a highly organized and proactive Office Administrator / Executive Administrative Assistant to manage daily front desk operations, support executive leadership, and ...

Varite

Office Admin

Hollywood, FL

$16.50 - $22.50/hr

Position Summary We are seeking a highly organized and proactive Office Administrator / Executive Administrative Assistant to manage daily front desk operations, support executive leadership, and ...

Boutique Recruiting

Office Administrator

Opa Locka, FL · On-site

$18 - $22/hr

Office Administrator The Office Administrator plays a crucial role in ensuring the smooth operation ... Greet visitors professionally and manage the visitor sign-in system * Assist executives with ...

Snider Fleet Solutions

Office Administrator

Fort Lauderdale, FL · On-site

$17.25 - $23.50/hr

Executive appointment and meeting scheduling and assist office with scheduling of conference rooms ... administrator or in another relevant position • Outstanding abilities to communicate in person ...

Varite

Office Administrator

Hollywood, FL · On-site

$16.50 - $22.50/hr

You'll oversee daily office operations, coordinate travel arrangements, manage leadership ... Maintain and manage executive calendars-scheduling meetings, appointments, and events. * Assist in ...

Hosco

Executive Office Admin

Miami, FL · On-site

$17.25 - $23.75/hr

Executive Office Admin The Office Administrator for the Executive Office is responsible for ... The Executive Administrator leads by example and requires exemplary organization in administration ...

MB Fit LLC

Office Administrator

Miami Beach, FL

$10 - $15/hr

Greet and assist onsite guests * Answer inbound telephone calls * Develop and implement organized filing systems * Perform all other office tasks Qualifications: * Must speak English * Ability to ...

MONSTER GRASS NORTH DADE LLC

Office Administrator

Miami, FL · On-site

$17.25 - $23.75/hr

Office Administrator- The Office Admin is responsible for employee's payroll, maintaining all ... Assist with ordering materials for current projects Organize and maintain company files Etc. Job ...

MONSTER GRASS NORTH DADE LLC

Office Administrator

Miami, FL · On-site

$17.25 - $23.75/hr

Office Administrator- The Office Admin is responsible for employee's payroll, maintaining all ... Assist with ordering materials for current projects Organize and maintain company files Etc. Job ...

MB Fit LLC

Office Administrator

Miami Beach, FL

$10 - $15/hr

Greet and assist onsite guests * Answer inbound telephone calls * Develop and implement organized filing systems * Perform all other office tasks Qualifications: * Must speak English * Ability to ...

Upshop

Office Manager/Executive Assistant

Miami, FL · On-site

Office Manager/Executive Assistant to CEO Location: Miami, FL (Full-time, in-office) Role Type: Full-Time About Upshop Upshop powers smarter store operations for retailers by combining data, AI, and ...

Upshop

Office Manager/Executive Assistant

Miami, FL · On-site

Office Manager/Executive Assistant to CEO Location: Miami, FL (Full-time, in-office) Role Type: Full-Time About Upshop Upshop powers smarter store operations for retailers by combining data, AI, and ...

University of Miami

Executive Assistant

Miami, FL · Hybrid

Responsible for schedule management, office management, travel arrangements, communications ... Support Department Administrator with other responsibilities. This list of duties and ...

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How much do office administrator executive assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for office administrator executive assistant in Hialeah, FL is $25.93, according to ZipRecruiter salary data. Most workers in this role earn between $20.05 and $32.02 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Office Administrator Executive Assistant, and why are they important?

To thrive as an Office Administrator Executive Assistant, you need strong organizational abilities, multitasking skills, and proficiency in office management, often supported by a degree or relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes certification like CAP (Certified Administrative Professional) is valuable. Excellent communication, discretion, and problem-solving skills are crucial for managing sensitive information and coordinating with executives and teams. These competencies ensure smooth office operations, effective support for leadership, and a well-organized work environment.

How does an Office Administrator Executive Assistant typically balance supporting executive leadership with managing office operations?

Office Administrator Executive Assistants often juggle dual responsibilities: providing direct support to executives—such as managing calendars, preparing reports, and organizing meetings—while also overseeing office operations like coordinating supplies, maintaining records, and facilitating communication among departments. Balancing these tasks requires strong organizational skills and the ability to prioritize urgent executive needs without neglecting ongoing office functions. Success in this role often involves proactive communication and effective delegation, ensuring that both the executive and the broader team are well-supported.

What are Office Administrator Executive Assistants?

Office Administrator Executive Assistants are professionals who provide high-level administrative support to executives and ensure the smooth operation of office activities. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and overseeing office logistics. They act as a key point of contact between executives and other staff, clients, or stakeholders. This role requires strong organizational, communication, and multitasking skills, as well as discretion and professionalism.

What is the difference between Office Administrator Executive Assistant vs Office Manager?

AspectOffice Administrator Executive AssistantOffice Manager
Primary RoleSupports executives with administrative tasks and manages office operationsOversees overall office functions, staff, and facilities management
CredentialsTypically requires administrative certifications or experienceMay require management experience or certifications
Work EnvironmentExecutive offices, administrative departmentsOffice environment with supervisory responsibilities
Common UsageUsed in corporate settings to support executivesUsed in organizations to manage office operations

The Office Administrator Executive Assistant primarily supports executives with administrative tasks, while the Office Manager oversees the entire office operations. Both roles require strong organizational skills, but the Office Manager has broader responsibilities including staff supervision and facilities management.

What are popular job titles related to Office Administrator Executive Assistant jobs in Hialeah, FL? For Office Administrator Executive Assistant jobs in Hialeah, FL, the most frequently searched job titles are:
What job categories do people searching Office Administrator Executive Assistant jobs in Hialeah, FL look for? The top searched job categories for Office Administrator Executive Assistant jobs in Hialeah, FL are:
What cities near Hialeah, FL are hiring for Office Administrator Executive Assistant jobs? Cities near Hialeah, FL with the most Office Administrator Executive Assistant job openings:
Office Administrator Executive Assistant jobs near you
Office Admin

Office Admin

Varite

Hollywood, FL • On-site

$16.50 - $22.50/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Position Summary
We are seeking a highly organized and proactive Office Administrator / Executive Administrative Assistant to manage daily front desk operations, support executive leadership, and coordinate administrative functions across accounting, human resources, and marketing. This dynamic role requires someone who can thrive in a fast-paced environment, juggle multiple responsibilities, and contribute to a positive and productive workplace culture.
Key Responsibilities
Front Desk & Office Operations
  • Serve as the first point of contact for clients, visitors, and team members with a professional and welcoming demeanor.
  • Answer and direct incoming calls; manage general email inquiries.
  • Maintain a clean, organized, and well-stocked office environment.
  • Receive and distribute mail, packages, and deliveries.
  • Manage conference room calendars and assist with meeting logistics.
Executive Administrative Support
  • Provide full-cycle administrative support to executive leadership, including calendar management, travel coordination, and expense reporting.
  • Prepare presentations, reports, and internal communications on behalf of the executive team.
  • Maintain discretion and confidentiality in handling sensitive information.
Departmental Coordination
  • Accounting: Assist with invoice processing, vendor communications, and light data entry.
  • Human Resources: Help with onboarding logistics, employee file management, and coordination of internal HR initiatives.
  • Marketing: Support with scheduling campaigns, ordering branded materials, and coordinating marketing events.
Office Management
  • Monitor and order office supplies, ensuring cost-effective purchasing.
  • Liaise with building management and service providers as needed.
  • Organize company events, team meetings, and staff appreciation efforts.
Qualifications
  • 3-5 years of administrative or office management experience, preferably in a corporate or professional services setting.
  • Excellent organizational, communication, and interpersonal skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management or HR software a plus.
  • Ability to prioritize tasks and manage multiple deadlines with a high level of accuracy and attention to detail.
  • Professional, polished, and reliable.
Preferred Attributes
  • A self-starter who takes initiative and anticipates needs.
  • Enthusiastic team player who contributes to a collaborative work environment.
  • Comfortable interacting with all levels of staff, clients, and vendors

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