Notary Clerk Jobs (NOW HIRING)

Under moderate supervision, performs a variety of legal clerical duties in response to actions of the courts. Uses independent judgment interpreting and applying procedures and precedents to specific misdemeanor cases. Coordinates and carries out duties involved in assigned causes of action. Performs detailed and complex legal procedures associated with the receipt, review, and filing of court documents. Reviews and analyzes legal documents, indexes documents by applying appropriate category codes, and scans documents into electronic imaging systems. Prepares and issues a variety of legal documents. Assesses fees and performs cashier duties. Assists the public and acts as a liaison between the department, courts, other agencies, and the public. May function as a Court Clerk II alternate in supporting the court. All applicants must be a notary or possess the ability to apply and obtain a notary license. All notaries are required to pass background checks.

This is the second in a series of four court clerical-related job classifications within the Administrative Support job family. Incumbents perform duties of moderate complexity. This classification is distinguished from Court Clerk Assistant in that incumbents routinely review the work performed by the Court Clerk Assistant, perform fewer general clerical duties, and require greater independent judgment. This classification is distinguished from Court Clerk II in that incumbents do not regularly perform the majority of their work in a court setting and do not function as lead workers or have regular supervisory duties.

Duties and responsibilities include assisting and answering questions from the public regarding the status, disposition, pending actions or other aspects of court cases; serving as liaison or primary point of contact with defendants, plaintiffs, families, judges, court personnel, Constable's Officers, attorneys, County and District Attorney's Office, law enforcement agencies, interested parties, and the general public regarding status, disposition, pending actions of individual cases and parties' actions; assessing fees and fines, receiving payments, and performing as cashier for the office on a daily basis; receiving and processing petitions, indictments, tickets, affidavits, complaints, applications or information instituting a cause of action and making appropriate notations in computer system including data element codes; initiating new cases and updating the status of existing cases in the automated case management system; preparing or issuing summons, capiases, warrants, commitments, subpoenas, citations, writs, injunctions, protective orders, restraining orders, judgments, notices and executed commitments by statute, rule, order of court or request by customer; setting cases for trial and notifying parties of scheduled settings; providing radio and telecommunications services to deputies in the field; calculating judgments and writs at multiple interest rates; working closely with division managers on special projects; performing other job-related duties as assigned.

Minimum requirements include an Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND two (2) years of responsible clerical experience, including familiarity with legal procedures, terminology, the court system, and customer service; OR, any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. Preferred: current notary or must be able to possess the ability to apply and obtain a notary license. Knowledge of criminal justice system policies and procedures, legal terminology, principles, procedures, documents and forms, office procedures and protocol, scanning equipment and document control, County Court at Law Systems, litigation procedures, appeal process from lower courts, warrant process, criminal justice procedures to handle bond forfeiture cases, business letter writing, grammar and punctuation, and report preparation. Skill in analyzing legal documents, coordinating the review and processing of legal documents, calculating and collecting money, operating two-way radios and other communications devices, operating a variety of modern office equipment, including a computer, both verbal and written communication. Ability to interpret and process legal data, operate complex databases, work under minimal direction, make independent decisions based on the requirement of statutes, policies and procedures, handle high volumes of detail-oriented work and to delegate, handle multiple tasks simultaneously, effectively deal with dissatisfied customers, establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public.

Work environment includes the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination, and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. Extended periods of time at the computer entering data. Subject to heavy workloads, time schedules, deadlines, and office interpersonal management duties, and walking to the courtroom and outside walking. Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions. This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position. Work hours: 8:00 AM to 5:00 PM; Monday through Friday. Department: Constable 1. Location: 4717 Heflin Lane, Austin. Criminal background, education, and employment check required.